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Home My WebLink AboutE.5 - Staff Report - 890 Promenade Project FF&EAPPROVE THE PLANS AND SPECIFICATIONS FOR THE AZUSA LIBRARY MODERNIZATION PROJECT AND AUTHORIZE STAFF TO SOLICIT BIDS April 21, 2025 Page 3 CONSENT ITEM E-5 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL VIA: SERGIO GONZALEZ, CITY MANAGER FROM: ROBERT DELGADILLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER DATE: JUNE 02, 2025 SUBJECT: APPROVE PURCHASE OF FURNITURE, FIXTURES, AND EQUIPMENT (FF&E) FOR TENANT IMPROVEMENTS RELATED TO CITY-OWNED FACILITY AT 890 THE PROMENADE (PROMENADE AT CITRUS PROJECT CIP NO. 62519A) BACKGROUND: The City of Azusa currently owns a ±8,206 square foot commercial facility located at 890 The Promenade. On February 1, 2022, the City of Azusa entered into a Lease Agreement with the Los Angeles County Metropolitan Transportation Authority (LA Metro) for use of the city-owned facility as System Security and Law Enforcement Offices to support the operation of the Metro A Line. To facilitate the intended use, LA Metro requested the City build-to-suit the premises per a mutually agreed upon space plan. On April 21, 2025, the City Council approved the plans and specifications for the tenant improvements for the subject property and authorized staff to solicit bids for construction services. Per the Lease Agreement, LA Metro is responsible for funding all project-related costs beyond the City’s contribution limit, and therefore the Agency must approve the final project budget and bid assignment. The proposed action authorizes staff to purchase the furniture, fixtures, and equipment (FF&E) for the facility. Approved City Council June 2, 2025 Purchase of Furniture, Fixtures, and Equipment – 890 Promenade Project June 2, 2025 Page 2 of 3 RECOMMENDATIONS: Staff recommends that the City Council take the following actions: 1) Waive purchasing procedures as authorized under Azusa Municipal Code Section 2.539 and approve the purchase of the proposed FF&E in the amount not to exceed $116,560.93 (CIP Project #62519A); and 2) Authorize the City Manager to execute a purchase agreement with Steelcase Inc. for the purchase of the proposed FF&E. ANALYSIS: Following discussions with LA Metro representatives, the facility’s construction will include a phasing of the project. Earlier this year, the City renovated Bays 4-5 (of 6 total bays) as part of ‘Phase 0’ for use as temporary office spaces by LA Metro security personnel in anticipation of a larger comprehensive build-out of the facility. LA Metro personnel began operating out of the renovated bays in March 2025. Per the negotiated terms with LA Metro, the City’s contribution limit toward this project of $30 per square foot has already been expended. Any remaining and future project-related costs are the responsibility of LA Metro. Additionally, the City continues to collect lease payments since January 1, 2023. At present, this amount is approximately $12,145 per month ($1.48/sf) with a 3% annual escalator. Upon tenant occupancy of the renovated bays in March 2025, LA Metro is also responsible for reimbursement of costs associated with operating the facility (also referred to as NNN operating expenses). Over the past several months, the City’s design consultant, Studio T-SQ2 Inc., along with LA Metro and city staff have worked together to develop the project’s design plans, specifications, and construction documents which were approved by the City Council on April 21, 2025. Steelcase, Inc. has been selected as the FF&E supplier because they are able to supply the desired furniture through their Sourcewell Contract (Contract #091423-STI). With Sourcewell the City can achieve the benefits of a competitive bid without the additional cost and delays associated with the standard procurement process. Upon Council authorization, Staff will execute a purchase agreement for the proposed FF&E. ENVIRONMENTAL CLEARANCE: This action is categorically exempt from the requirements of the California Environmentally Quality Act (CEQA) pursuant to Section 15301 Class 1 (a) – Interior or Exterior Alterations. Before the contract is awarded, staff will file a Notice of Exemption with the Los Angeles County Clerk’s Office. Purchase of Furniture, Fixtures, and Equipment – 890 Promenade Project June 2, 2025 Page 3 of 3 FISCAL IMPACT: Funding for the purchase of the Furniture, Fixtures, and Equipment was approved in the 2024- 2025 Fiscal Year Budget. All Funding will come from LA Metro’s project budget for a not to exceed purchase amount of $116,560.93. Funding has been received under account 46-80-000- 625-62519A-7140. Prepared by: Reviewed by: Robert Delgadillo, P.E. Nico De Anda-Scaia Director of Public Works/City Engineer Deputy City Manager Reviewed and Approved by: Sergio Gonzalez City Manager Attachments: 1) Steelcase, Inc. Furniture ROM 2) Steelcase, Inc. Sourcewell Information 3) Furniture Validation Report Qty Description Unit Cost Total Cost 6 Steelcase Open Area Workstations w/ Task Chairs $3,340.00 20,040.00$ 3 Open Area Single Sided Stations/Chairs $1,880.00 5,640.00$ 3 Private Offices w/ Storage & Chair $2,440.00 7,320.00$ 12 Briefing Room Nesting Tables $1,470.00 17,640.00$ 2 Briefing Room Upholstered Benches $2,880.00 5,760.00$ 24 Stacking Chairs $385.00 9,240.00$ 1 (3) Storage Cabinets w/ common top $4,100.00 4,100.00$ 1 Lectern $1,440.00 1,440.00$ 1 Table w/ Chair + Storage Cabinet $4,680.00 4,680.00$ Product Cost 75,860.00$ Design 6,250.00$ Delivery/Install 10,439.00$ Freight/Tarrifs 7,720.00$ Tax 16,291.93$ GRAND TOTAL 116,560.93$ FURNITURE ROM for CITY OF ASUZA METRO PROJECT 5/1/2025 BRIEFING ROOM OPEN AREA/PRIVATE OFFICES COOP ROOM Steelcase Inc. #091423-STI Pricing for contract 091423-STI offers Sourcewell par�cipa�ng agencies the following discounts: Steelcase provides Sourcewell members discounts between 40% - 64% off current list pricing with �ered pricing for every product line. Links below can be used for current Steelcase list pricing. Discounts provided under the Sourcewell agreement are a percentage off current list pricing. Discounts vary by product line and quan��es ordered. AMQ Answer Beam and Answer Fence Answer Freestanding Answer Solutions Architectural Solutions Avenir Benching Coalesse Partners and Outdoor Coalesse Tables, Storage and Accessories Coalesse Seating Coalesse Partners and Outdoor Coalesse Surface Materials Collaborative Surfaces Conference and Collaborative Tables Currency Elective Elements Elective Elements Parametric Everwall Height-Adjustable Desks Hybrid Solutions Kick Lite Scale Montage Orangebox Seating Steelcase Flex Collection Steelcase Health Vol. 1 Seating Steelcase Health Vol. 2 Casegoods Steelcase Privacy Screens Spec Guide Steelcase Leadership Steelcase Learning Storage V.I.A. Viccarbe West Elm Worktools Smith System Bolia Established & Sons Extremis FLOS Lighting Kwickscreen Moooi Moooi Carpets Tom Dixon For Steelcase Sourcewell contract ques�ons please contact: Nate Kolakowski State & Local Government Sales Leader 616-430-0356 nkolakow@steelcase.com For price quotes based on the Sourcewell contract please use the authorized Steelcase dealer locator below to find your nearest Steelcase dealer: Steelcase Dealer Locator CLICK HERE LA METRO TENANT IMPROVEMENT Furniture Validation Package 03.12.25 TABLE OF CONTENTS Workstation Typical Private Office Typical Briefing Room Coop Room 1 2 3 4 One Workplace 3 1 WORKSTATION One Workplace Overall Plan 5 Furniture Solution One Workplace A B C E D 42”h Answer Boundary Screen at ends 54”h x 48”w Answer Monolithic Fabric Panel, Powered 54”h x 30w Answer Monolithic Fabric Panel 30x60 Worksurface Box/File Mobile pedestal storage w/ seat cushion 6 Workstation Typical Double Sided A B C D E F AMQ Personality Plus Ergonomic Task ChairF One Workplace Workstation Details 7 Furniture Solution Mfr: Steelcase Style: Frameone Benching – Not Height Adjustable Size: 60” W x 60” D Qty: 6 Tag: DSK-01 Location: Workstations Top & Edge: Veranda Teak Base: Black 7207 Mfr: Steelcase Style: Side Screens Size: 22” W x 19.5” H Qty: 4 Tag: SCR-02 Location: Workstations Mfr: Steelcase Style: Center Screens Size: 60” W x 24” H Qty: 3 Tag: SCR-01 Location: Workstations Screen: SoftNext Midnight 5H34Power Door: Black 7207 Screen: SoftNext Midnight 5H34 Bracket: Black 7207 Enlarged View of Textile One Workplace Workstation Details 8 Furniture Solution Mfr: AMQ Style: S-Series Ped Size: Qty: 6 Tag: PED-01 Location: Workstations Mfr: AMQ Style: Personality Plus Chair Size: Qty: 6 Tag: CH-01 Location: Workstations Seat: Buzz 2 Navy Frame: BlackFinish: Black F3 Cushion: Verve Shadow E F Enlarged View of Textile One Workplace A B CSteelcase Frame One Fixed height Bench 30”D x 72”W Power Door SitOnIT Inflex Armless Chair – Plastic with Casters 10 Workstation Typical Single Sided A B C One Workplace Touchdown Details 11 Furniture Solution Mfr: Steelcase Style: Frameone Single Sided Benching – Not Height Adjustable Size: 72” W x 30” D Qty: 3 Tag: DSK-02 Location: Touchdown Top & Edge: Veranda Teak Base: Black 7207 A Power Door: Black 7207 Mfr: Sit On It Style: In Flex – Armless Full Plastic Chair Size: Qty: 6 Tag: CH-02 Location: Touchdown Base: BlackSeat & Back: Navy SC5 2 PRIVATE OFFICE One Workplace A B C Steelcase Migration SE Height Adjustable 30” x 54” Steelcase Universal Steel 3-hi Bookcase / Hi Lateral File 30” AMQ Personality Plus Ergonomic Task Chair 13 Office Typical A B C One Workplace Private Office Details 14 Furniture Solution Mfr: Steelcase Style: Migration Height Adjustable Desk Size: 54” W x 29” D Qty: 3 Tag: DSK-03 Location: Private Offices Top & Edge: Veranda Teak Base: Black 7207 A Mfr: Great Openings Style: Combo Lateral File/ (3) Open Shelves Size: 30” W Qty: 3 Tag: Location: Private Offices Finish: Black 0044 Mfr: AMQ Style: Personality Plus Chair Size: Qty: 3 Tag: CH-01 Location: Private Offices Seat: Buzz 2 Navy Frame: Black B C Enlarged View of Textile 3 BRIEFING ROOM One Workplace A B Tables 30” x 66” (2) & 30” x 60” (1) Per Run Training Room Chair – Non-Upholstered Seat 16 Briefing Room A B C C 40” H Storage Cabinet with 2 doors D Benches for Back Wall D PodiumE E One Workplace Briefing Room Details 17 Furniture Solution Mfr: Steelcase Style: Groupwork Tables –Non Flip Top & Non Powered Size: 60” W x 30” D Qty: 12 Tag: TB-01 Location: Briefing Room Top & Edge: Walnut Heights Base: Black 7207 A Mfr: Steelcase Style: Nooi Chairs Size: Qty: 24 Tag: CH-03 Location: Briefing Room Frame: Mocha 4238 Mfr: Coalesse Style: Together Bench Size: 27” D X 96” W Qty: 2 Tag: SF-01 Location: Briefing Room Finish: Link Navy B D Mfr: Great Openings Style: Storage Cabinets Size: 36” & 42” x 40” H Qty: (2) 36” x (1) 42” Tag: CH-01 Location: Briefing Room Notes: Does this want a Common Top? Seat: Buzz 2 Navy Frame: Black C Enlarged View of Textile Top, Edge & Panel: Formal Walnut Frame: Black Mfr: Enwork Style: Zori Lectern with Back Panel Size: 26.5” D x 28.5” W x 42” To Back of Top Qty: 1 Tag: LCT-01 Location: Briefing Room Seat: Standin Cayenne 5632Inside Shell: White Exterior Shell: Warm Grey Enlarged View of Finishes E 4 COOP ROOM One Workplace A B Table 30” x 60” Ergonomic Armless Chair 19 Coop Room A B C Steel Storage Cabinet Options C One Workplace Coop Room Details 20 Furniture Solution Mfr: Watson Style: Miro On Casters Size: 60” W x 30” D Qty: 2 Tag: TB-02 Location: Coop Room Top & Edge: Walnut Heights Edge: Charcoal Stain A Mfr: Great Openings Style: Combo Lateral File/ Closed Upper Storage Size: 30” W Qty: 1 Tag: Location: Coop Room Finish: Black 0044 Mfr: AMQ Style: Personality Plus Chair - Armless Size: Qty: 3 Tag: CH-01 Location: Coop Room Seat: Buzz 2 Navy Frame: Black B C Enlarged View of Textile Base: Black Enlarged View of Edge 19-0517_vpi01 We create PLACES that inspire people and transform organizations. One Workplace Meeting Notes 12-12-24 22