HomeMy WebLinkAboutF-4.1. Approve the Purchase of a Truvac CNG Vacuum Excavator From Haaker Equipment Company for the Water Division CONSENT ITEM F-4
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: TIKAN SINGH, GENERAL MANAGER
DATE: JANUARY 22, 2024
SUBJECT: APPROVE THE PURCHASE OF A TRUVAC CNG VACUUM EXCAVATOR
FROM HAAKER EQUIPMENT COMPANY FOR THE WATER DIVISION
BACKGROUND:
The Water Division currently utilizes two diesel-powered Vacuum Excavators to install and
maintain water infrastructure. The Vacuum Excavator Fleet is used at a variety of work sites for
construction, repairs, rehabilitation, inspections, and for best management practices (BMPs). The
specific applications the Water Division utilizes the Vacuum Excavators are for debris removal,
daylighting, locating subsurface and underground utilities, aiding in hard-to-reach or access issue
areas, pipeline installation, potholing, and trenching. The Vacuum Excavators help meet the Water
Quality Control Board Storm Water Pollution Prevention Plans and BMP standards by cleaning
up the streets after system leaks and excavations.
South Coast Air Quality Management District (SCAQMD) Rule 1196 is part of AQMD’s strategy
to attain federal and state ambient air quality standards. Rule 1196’s intent is for the Public Fleet
vehicles to utilize Clean Heavy-Duty Fleet. Rule 1196 states that additions or formations of a fleet
consisting of 15 or more heavy-duty vehicles cannot be diesel-powered and shall utilize alternative
fuel. ALW has been working with SCAQMD since 2021 to be in compliance.
RECOMMENDATION:
Staff recommends the Utility Board take the following action:
1)Waive the competitive purchase requirements pursuant to Section 2-521 (a),
Article VII, Chapter 2 of the Azusa Municipal Code (Cooperative and
Piggyback Purchasing); and
Approved
Utility Board
01/22/2024
PURCHASE OF A CNG VACUUM EXCAVATOR FOR WATER DIVISION
January 22, 2024
Page 2
2) Approve a Purchase Order to Haaker Equipment Company, in an amount not-
to-exceed $760,287.30, including sales tax and delivery charges, for a Truvac
CNG HXX Vacuum Excavator under Sourcewell Cooperative Purchasing
Agreement – Contract #101221-VTR
ANALYSIS:
In November 2021, ALW submitted a compliance plan to replace a diesel-powered Vacuum
Excavator with a Clean Natural Gas (CNG) powered excavator to meet SCAQMD Rule 1196
requirements. ALW obtained a quote from Haaker Equipment Company for a Truvac CNG
Vacuum Excavator in January 2024 that meets current SCAQMD emission requirements. The
procurement of this CNG Vacuum Excavator may take up to 18 months due to long assembly lead
times. Upon receipt of the new CNG Vacuum Excavator, ALW Water Division’s existing 2003
Vactor, Hydro Vacuum Excavator (WT-38) will be removed from service and retired. This will
meet ALW's proposed SCAQMD Rule 1196 compliance plan, which stated ALW would replace
a diesel-powered vehicle with an alternative fueled vehicle by December 31, 2026.
FISCAL IMPACT:
The fiscal impact is $760,287.30, including tax, delivery, discount, and administrative fees.
Funds are available in the approved FY 2023-24 Water Divisions capital outlay budget, account
number 32-40-723-751-7140.
Prepared by: Prepared by:
Ken Godbey Kyle Tang
Water Distribution Superintendent Assistant Water Utility Engineer
Review and Approved: Review and Approved:
Melissa Barbosa Danny Smith
Assistant General Manager Utilities Admin & Finance Manager
Water Operations
Reviewed and Approved: Review and Approved:
Tikan Singh Sergio Gonzalez
General Manager City Manager
Attachment:
1) Haaker Truvac CNG Vacuum Excavator Quote