HomeMy WebLinkAboutF-2.1. RHA Task Order Amendment UB Consent 2-26-2024Amendment of Small Business Audit and Retrofit Program
February 26, 2024
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CONSENT CALENDAR F-2
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: TIKAN SINGH, GENERAL MANAGER
DATE: FEBRUARY 26, 2024
SUBJECT: APPROVE AMENDMENT OF TASK ORDER FOR RICHARD HEATH AND
ASSOCIATES, INC. FOR SMALL BUSINESS AUDIT AND RETROFIT
PROGRAM SERVICES
BACKGROUND:
The Azusa Light & Water (ALW) Utility Board recently approved an amendment to extend the
Richard Heath and Associates, Inc. (RHA) utility audit and retrofit services for lighting and other
energy efficiency (EE) measures program. The previous task order expired on January 1, 2024,
and is being further extended to December 31, 2024. The remaining budget amount of
$133,622.87 is being rolled into the new task order, therefore there are no additional financial
impacts as a result of the task order amendment.
RECOMMENDATION:
Staff recommends the Utility Board approve the following actions:
1) Approve the amended Southern California Public Power Authority (SCPPA) Task
Order for the Small Business Audit and Retrofit Program Richard Heath and
Associates, Inc. at a program cost not to exceed $133,622.87 through a SCPPA joint
purchase agreement pursuant to AMC Sections 2-520(b) “sole source” and 2-521(a)
“cooperative and piggyback purchases”; and
2)Authorize the General Manager to execute the associated SCPPA Task Order in a
form acceptable to the City Attorney.
ANALYSIS:
RHA has been providing the Small Business Audit and Retrofit Program services to ALW
customers since June 2008. The program includes utility audits to determine electric and water
conservation measures best suited to the specific customer situation. The report includes
Approved
Utility Board
02/26/2024
Amendment of Small Business Audit and Retrofit Program Task Order
February 26, 2024
Page 2
recommendations along with the rebates wrapped into the cost estimate, thus providing turnkey
services where the customer does not need to provide upfront funds for the installation. This
provides an additional service for cashflow-challenged businesses, and in some cases, the LED
lighting retrofit can be provided at little or no cost based on the structure of the rebate program.
As needed, RHA will work with the customers to arrange the audit and retrofit services on the
customer’s facilities consisting of:
• Contacting customers and arranging the preliminary audit
• Preparing a detailed audit report consisting of water and electric conservation measure
recommendations
• Providing turnkey cost estimates for the implementation of the recommendation
measures, including the corresponding rebates
• Arranging the installation of the measures
• Reporting back to ALW completed measures and estimated water, electricity, and
demand savings associated with each measure implemented by the customer
• Performing post-installation inspections when necessary to ensure the systems are
installed correctly and delivering the capacity and efficiency they are designed to deliver
• Providing follow-up services if necessary to assure the customer is 100% satisfied with
the program implementation
Energy savings comes from the following commonly recommended measures:
1) Savings from retrofitting older inefficient lighting with new high-efficiency LED
fixtures
2) Possible de-lamping and daylighting measures
3) Window tinting on south-facing windows
4) Free HVAC tune-up services
Partial funding for this program will come from offsetting the other rebate programs with this
direct installation program and the incorporation of rebates otherwise issued for standalone
projects.
FISCAL IMPACT:
The remaining balance of $133,622.87 was previously approved as the projected program cost
for the program and was budgeted under Public Benefit Fund account number 24-40-739-082-
6625 for fiscal years 2023-2024 and 2024-2025.
Prepared by: Reviewed and Approved:
Paul Reid Danny Smith
Environmental Programs Manager Utilities Admin & Finance Manager
Amendment of Small Business Audit and Retrofit Program
February 26, 2024
Page 3
Reviewed and Approved: Reviewed and Approved:
Tikan Singh Sergio Gonzalez
General Manager City Manager
Attachment:
1) SCPPA-ALW Task Order