HomeMy WebLinkAboutE-5.1. Approve Amendment of Task Order for Small Business Audit and Retrofit Program CONSENT ITEM E-5
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: TIKAN SINGH, GENERAL MANAGER
DATE: JANUARY 23, 2023
SUBJECT: APPROVE AMENDMENT OF TASK ORDER FOR RICHARD HEATH AND
ASSOCIATES, INC. FOR SMALL BUSINESS AUDIT AND RETROFIT
PROGRAM SERVICES
BACKGROUND:
The Azusa Light & Water Utility Board recently approved the extension of the Richard Heath and
Associates, Inc. (RHA) utility audit and retrofit services for lighting and other energy efficiency
(EE) measures program. Due to an administrative oversight, a task order still needs to be updated
to coincide with the Southern California Public Power Authority (SCPPA) joint purchasing
agreement. The task order must be amended to include the additional funds from January 1, 2018
to January 1, 2024. There are no financial impacts from rectifying this administrative oversight.
RECOMMENDATION:
Staff recommends the Utility Board approve the following actions:
1) Approve the amended SCPPA Task Order for the Small Business Audit and Retrofit
Program Richard Heath and Associates, Inc. at a program cost not to exceed
$756,761.54 through a SCPPA joint purchase agreement pursuant to AMC Sections 2-
520(b) “sole source” and 2-521(a) “cooperative and piggyback purchases”; and
2)Authorize the General Manager to execute the SCPPA Task Order in a form acceptable
to the City Attorney.
ANALYSIS:
SCPPA recently discovered an administrative oversight where task orders with multiple member
utilities were not updated to coincide with the SCPPA joint purchasing agreement (JPA) from
January 1, 2018 to the co-terminus date of January 1, 2024, when the Master Goods and Service
Approved
Utility Board
01/23/2023
Amendment of Task Order for Small Business Audit and Retrofit Program
January 23, 2023
Page 2 of 2
Agreement expires. As a result, the utilities must amend their associated task orders to concur with
the agreement.
There are no other financial impacts on the current budget since all invoices totaling $666,761.54
were paid on time within the previously approved budgets, and the additional $90,000 was
previously approved for the current annual budget cycle, resulting in a total amended task order
amount of $756,761.54.
FISCAL IMPACT:
The previously approved annual $90,000 projected program cost has been budgeted under Public
Benefit Fund Energy Efficiency Program account no. 24-40-739-082-6625 for the fiscal year
2022-2023.
Prepared by:
Paul Reid
Environmental Programs Manager
Reviewed and Approved:
Tikan Singh
General Manager
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachment:
1) SCPPA-ALW Task Order
ATTACHMENT 1
ATTACHMENT 1 - 1
TASK ORDER No.: ALW-01
Date: August 24, 2022
Project Description: Small Business Audit and Retrofit Program
Participating Member: Azusa Light & Water
Contractor: Richard Heath and Associates, Inc.
Contractor, SCPPA and the Participating Member (“Participant”) identified above agree that Contractor
shall provide the Services specified herein pursuant to the terms and conditions of the Master Goods and
Services Agreement (“Agreement”) between SCPPA and Contractor dated January 1, 2018, and as
amended on December 17, 2020, except as specifically modified herein.
Scope of Services
Contractor shall provide the Small Business Audit and Retrofit Program services for the Participant’s
small commercial, industrial, and municipal facilities as described in Exhibit A of the Agreement (the
“Scope of Services”).
Compensation and Schedule
The total amount payable to Contractor for the Scope of Services, under this Task Order No. ALW-01,
shall not exceed $756,761.54 (the “Maximum Amount”) effective January 1, 2018 with a termination date
co-terminus with the Agreement expiration (January 1, 2024).
Payment shall be based on the fees set forth in Exhibit A to this Task Order, provided, however, that
payment shall not exceed the amounts so specified per fiscal year as stated in the paragraph above, as well
as the Maximum Amount identified in the paragraph above.
Contractor shall provide notice to SCPPA and the Participant prior to and upon reaching the Maximum
Amount. Any services provided by Contractor in excess of this authorization, and without prior execution
of an amendment hereto by the Parties, shall be at Contractor's sole risk and without payment. The total
payment, rebates and incentive limits for the above referenced Services are set forth in Exhibit A of this
Task Order.
Representative of Participating Member
Paul Reid
Environmental Programs Manager
729 N. Azusa Ave.
Azusa, CA 91702
PReid@azusaca.gov
(626) 812-5154
[SIGNATURE PAGE FOLLOWS]
IN WITNESS WHEREOF, the parties have signed this Task Order as of the date first written above.
SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY
By:
MICHAEL S. WEBSTER
Executive Director
Approved as to Legal Form:
RICHARD J. MORILLO
Interim General Counsel
RICHARD HEATH AND ASSOCIATES, INC.
By:
CYNTHIA BRUNO RAFFERTY
Chief Executive Officer
Participant’s Acknowledgement and Agreement
The undersigned hereby attests that he has the requisite authority to bind the Participant to the obligations
set forth in this Task Order. Participant agrees to be responsible for any and all fees, costs and expenses
invoiced to SCPPA by Contractor for work performed on behalf of, or for the benefit of, Participant
pursuant to the Agreement.
Participant agrees to indemnify, defend and hold harmless SCPPA, all other members and their respective
directors, officers, agents, representatives, employees, successors and assigns from and against any and
all losses, injuries, costs and expenses, damages, liens, claims, or liabilities, including reasonable
attorney’s fees, incurred by SCPPA in connection with the work performed for the benefit of, or on behalf
of, Participant pursuant to the Agreement, except for the gross negligence or willful misconduct of SCPPA
or such other SCPPA members, and their officers, agents, representatives or employees.
AZUSA LIGHT & WATER
By:
TIKAN SINGH
General Manager