HomeMy WebLinkAboutE-3.1. Approve Purchase of 21 Hand Held Radios for Electric and Water OperationsCONSENT ITEM E-3
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY BOARD
FROM: TIKAN SINGH, GENERAL MANAGER
DATE: OCTOBER 23, 2023
SUBJECT: APPROVE THE PURCHASE OF 21 HANDHELD RADIOS MADE BY MOTOROLA
APX 900 UHFR3 MODEL 3 AND ACCESSORIES FOR ELECTRIC AND WATER
OPERATIONS AND ISSUE A PURCHASE ORDER TO MOTOROLA SOLUTIONS IN
THE AMOUNT NOT TO EXCEED $70,259.91
BACKGROUND:
Water and Electric Operations Staff have traditionally used mobile cellular phones to communicate with
each other during field operations. For Electric and Water crews, verbal communication among crew
members is crucial in order to perform field work safely and efficiently. The cellular phones do not have
the “walkie-talkie” feature which makes it difficult to communicate in a group setting and reception can
be spotty in several areas throughout the city. To address this, staff solicited and received three price
proposals to purchase 21 handheld radios and accessories from Day Wireless Systems, Bearcom, and
Motorola Solutions respectively. Motorola Solutions provided the lowest price among the three bids
received.
RECOMMENDATION:
Staff recommends the Utility Board take the following actions:
1)Approve the purchase of twenty one (21) Motorola APX 900 UHFR3 model 3 radios and
accessories for Electric and Water Operations; and
2)Authorize the issuance of a Purchase Order to Motorola Solutions in the amount not to exceed
$70,259.91.
ANALYSIS:
Electric crews and Water crews work in an environment where communication is very critical for them to
perform their work safely and efficiently. Cellular phone coverage is not reliable in all areas and service
may not be available during a major disaster event. Therefore, Staff recommends switching from cellular
phones to handheld radios for Electric and Water Operations crews.
Approved
Utility Board
10/23/2023
Motorola Solutions – Handheld Radios for Electric and Water Operations
October 23, 2023
Page 2 of 2
Staff has solicited and received three price proposals for 21 of the Motorola APX 900 UHFR3 model 3
radios from three different vendors. The bid results are tabulated below.
Table 1 – Bid Results
Bidders Bid Amount
Motorola Solutions $70,259.91
Day Wireless Systems $81,141.10
Bearcom $86,265.24 (Tax + Shipping not included)
Staff is seeking Utility Board’s approval in awarding a Purchase Order in the amount not to exceed
$70,259.91 to Motorola Solutions for the purchase of 21 handheld radios.
FISCAL IMPACT:
Funding for this purchase is born by Electric Budget Account No. 33-40-733-620-7140 and Water Budget
Account No. 32-40-722-701-6563 / 32-40-723-751-6563.
Prepared by: Reviewed and Approved:
Hien Vuong Tikan Singh
Assistant General Manager General Manager
Electric Operations
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachment:
1) Motorola Solutions Proposal – QUOTE-2295841 APX900