HomeMy WebLinkAboutE-5.1. Approval of AESC PD HVAC Project_APPROVEDCONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: TIKAN SINGH, GENERAL MANAGER
DATE: MAY 31, 2022
SUBJECT: APPROVE TASK ORDER FOR PURCHASE OF HVAC EARLY REPLACEMENT
AND ELECTRIFICATION EVALUATION FOR AZUSA POLICE DEPARTMENT
FROM AESC, INC.
BACKGROUND:
Alternative Energy Systems Consulting, Inc. (AESC) provides energy engineering, consulting, and
program implementation services to utilities and their customers. AESC has had service agreements with
Southern California Public Power Authority for the last decade.
AESC will provide an engineering evaluation of the Azusa Police Department HVAC system. Azusa
Light & Water (ALW) is requesting AESC evaluate the current system and provide options to make the
system more reliable and efficient. Also, as part of the evaluation, ALW is requesting AESC to explore
the removal of the boiler system and the electrification of the heating system through either heat pump
water heating or heat pump space conditioners.
RECOMMENDATION:
Staff recommends the Utility Board approve the following actions:
1) Approve the SCPPA Task Order for the HVAC Early Replacement and Electrification
Evaluation for Azusa Police Department from AESC, Inc. at a cost not to exceed $30,140
through a SCPPA joint purchase agreement pursuant to AMC Sections 2-520(b) “sole
source” and 2-521(a) “cooperative and piggyback purchases”; and
2)Authorize the General Manager of Utilities to execute the associated SCPPA Task Order in a
form acceptable to the City Attorney.
ANALYSIS:
E-5Approved
Utility Board
05/31/2022
HVAC Early Replacement and Electrification Evaluation for Azusa Police Department
May 31, 2022
Page 2
The Azusa Police Department facility, located at 725 N. Alameda Avenue, is a 28,500 square-foot
single-story structure, with a 5,800 square-foot basement. The current HVAC system underwent its last
major update in 1996 and has reached the end of its useful life. The current HVAC system contains a
variety of equipment that is operating sub-optimally. In addition, since 1996, there have been many
industry advancements and current building standards are focusing more on electrification in order to
reduce carbon footprints of buildings.
AESC proposes to perform an evaluation of the south wing of the Azusa Police Department HVAC
system, which will include the following steps:
• Analyze existing building and mechanical drawings and assess all prior engineering
evaluations.
• Consider necessary retrofits required to bring the existing system back into compliance with
Energy Code.
• Conduct 1-2 site visits for additional observations and possible monitoring of existing
equipment/systems.
• Research and evaluate proposed system recommendations.
• Perform outreach and solicit feedback from potential contractors for equipment information
and costing of proposed system recommendations.
• Model and analyze energy usage of existing configuration and proposed recommendations.
• Develop evaluation report summarizing findings and recommendations with associated costs,
energy savings implications, and proposed equipment specifications.
AESC will provide recommendations to upgrade and replace the HVAC system to current engineering
design standards and best practices and electrification of the heating system.
Based upon this report, ALW will determine the most cost effective and effective means of
implementing the recommended design and electrification measures.
FISCAL IMPACT:
The cost of $30,140 for the evaluation has been budgeted under Public Benefit Fund account number
24-40-739-082-6625.
Prepared by:
Paul Reid
HVAC Early Replacement and Electrification Evaluation for Azusa Police Department
May 31, 2021
Page 3
Environmental Programs Manager
Reviewed and Approved:
Tikan Singh
General Manager
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments:
1) SCPPA-ALW Task Order