HomeMy WebLinkAboutE-7.1. Proctor Engineering Group HVAC Program UB Consent_APPROVEDCONSENT CALENDAR
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: TIKAN SINGH, GENERAL MANAGER
DATE: MAY 31, 2022
SUBJECT: APPROVE EXTENSION OF HVAC EVALUATION AND RETROFIT PROGRAM
FROM PROCTOR ENGINEERING GROUP, LIMITED
BACKGROUND:
Proctor Engineering Group, Limited (PEG) provides fully developed commercial HVAC system
screening procedures and CheckMe! software to capture all system data needed for customers to make
educated decisions on HVAC system maintenance and replacements. As needed, PEG will work with
the customers to arrange the retrofit of equipment with new high efficiency HVAC systems installed on
the customer’s facilities.
A lower per service cost has been negotiated for this program based on the Southern California Public
Power Authority (SCPPA) joint purchasing agreement (JPA) -- making materials for the program more
cost effective than if it was contracted directly with the vendor. The ability to take advantage of the
quantity discount purchase through the SCPPA JPA is made possible by AMC Section 2-520(b) “Sole
Source Purchase” and “Cooperative and Piggyback Purchasing” since SCPPA has conducted an
acceptable competitive bidding process on behalf of its SCPPA members.
RECOMMENDATION:
Staff recommends the Utility Board approve the following actions:
1) Approve the SCPPA Task Order for the HVAC Evaluation and Retrofit Program from
Proctor Engineering Group, Limited for Single Family, Multi-Family, Commercial and
Municipal facilities at an annual cost not to exceed $90,000 through a SCPPA joint purchase
agreement pursuant to AMC Sections 2-520(b) “sole source” and 2-521(a) “cooperative and
piggyback purchases”; and
2) Authorize the General Manager to execute the associated SCPPA Task Order in a form
acceptable to the City Attorney.
E-7Approved
Utility Board
05/31/2022
HVAC Evaluation and Retrofit Program
May 31, 2022
Page 2
ANALYSIS:
PEG provides fully developed commercial HVAC system screening procedures and CheckMe! software
to capture all system data needed for customers to make educated decisions on HVAC system
maintenance and replacements.
Since cooling represents the largest summertime energy cost for most homeowners and businesses, an
efficient, well maintained AC system uses less energy, provides more comfort, and extends the life of
the system.
Over the past several years, SCPPA utilities have contracted with PEG for the CheckMe! Program in
one form or another. Burbank Water and Power and Los Angeles Department of Water & Power
currently use PEG for their air conditioner tune-up program to improve the energy efficiency of
customer’s air conditioning systems. LADWP also offers rebates to help customers fix leaking duct
systems, and replace their old, inefficient AC units with new ENERGY STAR Rated High Efficiency
AC systems.
PEG utilizes their Quality Assurance Specialists (QAS) located in Southern California to complete the
equipment screenings under direction PEG’s Director of Quality Assurance and Training. The data
gathered on-site will be reported to PEG’s San Rafael based call center and processed through PEG’s
proprietary CheckMe! software all while the QAS are on site and the system being screened is still
operating at steady state. This reporting and processing through CheckMe! allows PEG to ensure all data
gathered is reasonable and within the expected range prior to moving on to the next system. CheckMe!
provides a diagnosis of system performance and provides the status of the system’s indoor airflow,
refrigerant charge, and operating Energy Efficiency Ratio (EER).
The detailed report generated for each system will present the results of all of the data gathered along
with the rated and operating Energy Efficiency Ratio (EER) and recommendations for repairs or
replacement.
As needed, PEG will work with the customers to arrange the retrofit of equipment with new high
efficiency HVAC systems installed on the customer’s facilities. PEG will also assist with:
• Prioritizing screened HVAC systems for replacement
• Preparing and distributing RFPs for the replacement of HVAC systems identified as being good
candidates for replacement.
• Identifying HVAC contractors who should receive the RFPs
• Performing post-installation inspections to ensure the systems are installed correctly and
delivering the capacity and efficiency they are designed to deliver.
• Processing HVAC contractor payments
Energy savings comes from three primary calculations:
1. Higher efficiency equipment installed.
2. Savings from retiring the AC system early.
3. “Rightsizing” the AC (lower tonnage).
HVAC Evaluation and Retrofit Program
May 31, 2022
Page 3
Partial funding for this program will come from the offsetting of the other rebate programs with this
direct installation program and the incorporation of rebates otherwise issued for standalone projects.
FISCAL IMPACT:
The annual $90,000 cost for the program has been budgeted under Public Benefit Fund account number
24-40-739-082-6625.
Prepared by:
Paul Reid
Environmental Programs Manager
Reviewed and Approved:
Tikan Singh
General Manager
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments:
1) SCPPA-ALW Task Order