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Home My WebLink AboutAgenda 07-25-2022 AGENDA REGULAR MEETING OF THE AZUSA UTILITY BOARD AZUSA LIGHT & WATER 729 N. AZUSA AVENUE AZUSA, CA 91702 MONDAY, JULY 25, 2022 6:30 P.M. AZUSA UTILITY BOARD ANDREW N. MENDEZ CHAIRPERSON DENNIS BECKWITH VICE CHAIRPERSON ROBERT GONZALES BOARD MEMBER EDWARD J. ALVAREZ BOARD MEMBER JESSE AVILA, JR. BOARD MEMBER 6:30 PM Convene to Regular Meeting of the Azusa Utility Board. • Call to Order • Roll Call • Flag Salute A. PUBLIC PARTICIPATION 1. Person/Group shall be allowed to speak without interruption up to five (5) minutes maximum time, subject to compliance with applicable meeting rules. Questions to the speaker or responses to the speaker’s questions or comments shall be handled after the speaker has completed his/her comments. Public Participation will be limited to sixty (60) minutes time. 2 B. GENERAL MANAGER COMMENTS C. UTILITY BOARD MEMBER COMMENTS D. SCHEDULED ITEMS 1. None E. CONSENT CALENDAR The Consent Calendar adopting the printed recommended action will be enacted with one vote. If Staff or Councilmembers wish to address any item on the Consent Calendar individually, it will be considered under SPECIAL CALL ITEMS. 1. Minutes of the Utility Board Meeting on May 31, 2022 Recommendation: 1) Approve Minutes as written. 2. Approve the Purchase of Circuit Breakers at Kirkwall Substation and Issue Purchase Order to Western Utility Solutions, Inc. in the Amount Not to Exceed $61,022 Recommendation: 1) Waive the competitive purchase requirements pursuant to Section 2- 517(a)(34), Article VII, Chapter 2 of the Azusa Municipal Code (Substation Supervisory Equipment); and 2) Approve the purchase of one (1) new feeder circuit breaker rated at 25KA- 1200A, and one (1) main bus circuit breaker rated at 25KA-2000A; and 3) Authorize the issuance of a Purchase Order to Western Utility Solutions, Inc. in the amount not to exceed $61,022. 3. Approve the Purchase of a 2023 Freightliner Truck for Electric Operations Recommendation: 1) Approve an amendment to the Fiscal Year 2022/23 Capital Outlay from $496,125 to $636,226.82; and 2) Waive the competitive purchase requirements pursuant to Section 2-521(a), Article VII, Chapter 2 of the Azusa Municipal Code (Cooperative and Piggyback Purchasing); and 3) Approve the purchase of one (1) new 2023 CNG Freightliner truck; and 4) Authorize the issuance of a Purchase Order to Terex Utilities, Inc. in the amount not to exceed $636,226.82. 4. Approve the Grant Funding From San Gabriel Valley Municipal Water District for the Arrow Hwy Median Water Conservation Project Recommendation: 1) Approve the allocation of grant funding received from the San Gabriel Valley Municipal Water District for the Arrow Hwy Median Water Conservation Project; and 2) Authorize the Mayor to execute the Grant Agreement on behalf of the City. 5. Approve Extension of Richard Heath and Associates, Inc. for Small Business Audit and Retrofit Program Services Recommendation: 1) Approve the SCPPA Task Order extension for the Small Business Audit and Retrofit Program by Richard Heath and Associates, Inc. at an annual cost not to exceed $90,000; and 2) Authorize the General Manager to execute the associated SCPPA Task Order in a form acceptable to the City Attorney. 3 6. Approve Blanket Purchase Order to Smart Energy Water in the Amount of $100,000 for Fiscal Year 2022-2023 Recommendation: 1) Approve the issuance of Blanket Purchase Orders detailed on the attached schedule, for amounts in excess of $50,000 as outlined in Sec. 2-518 (a) of the Azusa Municipal Code. 7. Approve Third Amendment to the Agreement for Maintenance Services with Orravan Mechanical Inc. for Professional HVAC Mechanical And Control Systems Maintenance Services Recommendation: 1) Authorize the City Manager to execute a maintenance services agreement amendment, in a form acceptable to the City Attorney, to extend the current HVAC systems maintenance services contract with Orravan Mechanical, Inc. for one year, from August 1, 2022 to July 31, 2023. 8. Authorization for Staff to Seek Bids for Water Cost of Service Study Recommendation: 1) Authorize staff to seek bids for a cost of service study for the Water Utility. 9. Approval of Cancellation of August Utility Board Meeting Recommendation: 1) Cancel the Utility Board regular meeting on August 22, 2022. F. STAFF REPORTS/COMMUNICATIONS 1. None G. VERBAL COMMUNICATIONS 1. Power Supply Update 2. Water Supply Update H. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL – SIGNIGICANT EXPOSURE TO LITIGATION – Pursuant to California Government Code, Section 54956.9(d)(2)/(e)(1) One Potential Case I. ADJOURNMENT 1. Adjournment 4 “In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a city meeting, please contact the City Clerk at 626-812-5229. Notification three (3) working days prior to the meeting or time when special services are needed will assist staff in assuring that reasonable arrangements can be made to provide access to the meeting.” “In compliance with Government Code Section 54957.5, agenda materials are available for inspection by members of the public at the following locations: Azusa City Clerk's Office - 213 E. Foothill Boulevard, Azusa City Library - 729 N. Dalton Avenue, and Azusa Light & Water - 729 N. Azusa Avenue, Azusa CA.” I, Brittany Palagonia, Administrative Technician, declare that I am an employee of the City of Azusa. On July 21, 2022 at 4:30 p.m. the agenda for the Utility Board Regular Meeting on Monday, July 25, 2022, was posted in the City Clerk’s Office, 213 East Foothill Boulevard; the City Library, 729 North Dalton Avenue; Azusa Light & Water, 729 North Azusa Avenue; and the City’s webpage at www.ci.azusa.ca.us. I declare under penalty of perjury that the foregoing is true and correct. __________________________________ Brittany Palagonia Administrative Technician Azusa Light & Water