HomeMy WebLinkAboutE-7.1. Approve Third Amendment to MSA with Orravan Mechanical IncCONSENT ITEM E-7
TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE AZUSA UTILITY
BOARD
FROM: TIKAN SINGH, GENERAL MANAGER
DATE: JULY 25, 2022
SUBJECT: APPROVE THIRD AMENDMENT TO THE AGREEMENT FOR MAINTENANCE
SERVICES WITH ORRAVAN MECHANICAL INC. FOR PROFESSIONAL HVAC
MECHANICAL AND CONTROL SYSTEMS MAINTENANCE SERVICES
BACKGROUND:
On August 1, 2016, Orravan was awarded the HVAC systems maintenance services contract for four
Light & Water facilities (the Light & Water Administration Building, Hsu-Canyon Filtration Plant,
Water Yard, and Electric Yard) in the amount of $24,120 for two years. The contract was awarded in a
competitive manner based on the evaluation of proposals received from Orravan, Control Air, Ontario
Refrigeration, MissionAire, and Johnson Controls. Orravan Mechanical was the lowest responsive
bidder. Based on Orravan’s responsive, timely, and satisfactory service, the initial contract was amended
to extend the contract service term.
RECOMMENDATION:
Staff recommends the Utility Board take the following action:
1)Authorize the City Manager to execute a maintenance services agreement amendment, in a
form acceptable to the City Attorney, to extend the current HVAC systems maintenance
services contract with Orravan Mechanical, Inc. for one year, from August 1, 2022 to July
31, 2023.
ANALYSIS:
Initially the contract was set for two years only (from August 1, 2016 to July 31, 2018) to determine the
quality of performance as Orravan was a new service provider for the City. Throughout the six years
Orravan Mechanical has been our HVAC maintenance provider. They have routinely displayed their
expertise on the matter and continue to provide excellent customer service, especially in emergency calls
which usually are responded to on the same day as the call. With this in mind, ALW wishes to extend
our Maintenance Service Agreement with Orravan Mechanical for an additional year, from August 1,
Approved
Utility Board
07/25/2022
Authorize 3rd Amendment to MSA with Orravan Mechanical, Inc.
July 25, 2022
Page 2
2022 to July 31, 2023. The additional year of service for Light & Water’s four facilities will remain the
same price of $12,060, annually.
FISCAL IMPACT:
Funding for this extension is broken down as follows:
Divisions Annual Amount
L&W Admin Building – Hardware Systems $2,502.64
L&W Admin Building – Controls System $4,980.00
Hsu-Canyon Filtration Plant $2,008.80
Water Yard $1,316.96
Electric Yard $1,251.60
Total $12,060.00
Prepared by: Reviewed and Approved:
Anthony Hernandez Daniel Smith
Senior Administrative Technician Utilities Admin & Finance Manager
Reviewed and Approved:
Tikan Singh
General Manager
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachments:
1) Amendment to Maintenance Services Agreement for Service Extension from August 1, 2022
to July 31, 2023.
2) Maintenance Services Agreement with Orravan Mechanical, Inc. from August 1, 2016 to
July 31, 2018.