HomeMy WebLinkAboutE.19 - Staff Report - Azusa Ave Phase II NIBAPPROVE THE IMPROVEMENT PLANS AND SPECIFICATIONS FOR THE AZUSA AVE PAVEMENT
REHABILITATION PROJECT AND AUTHORIZE STAFF TO SOLICIT BIDS FOR PHASES I AND II
June 2, 2024
Page 3
CONSENT ITEM
E-19
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: JULY 21, 2025
SUBJECT: APPROVE THE IMPROVEMENT PLANS AND SPECIFICATIONS FOR THE
AZUSA AVENUE PAVEMENT REHABILITATION PROJECT – PHASE II
(ROADWAY PAVING & STRIPING IMPROVEMENTS), AND AUTHORIZE
STAFF TO SOLICIT BIDS
BACKGROUND:
Azusa Avenue is one of the City’s major arterial roads, stretching from the southerly boundary
adjacent to the City of Covina to the northerly City limits where it continues as U.S. Highway 39
toward the scenic Foothill Mountains. The parkways and roadway pavement on Azusa Avenue
from Arrow Highway to First Street have not been rehabilitated since 2000. The Engineering
Division conducted an assessment of the existing roadway conditions on Azusa Avenue and
determined the pavement is in need of repair. The proposed actions will approve the improvement
plans and specifications, and authorize staff to solicit bids from qualified contractors to make the
much needed roadway repairs.
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1)Approve the contract documents and construction plans; and
2)Authorize staff to solicit bids for the Azusa Avenue Pavement Rehabilitation Project –
Phase II (Roadway Paving & Striping Improvements).
ANALYSIS:
The project improvements are proposed along Azusa Avenue from Arrow Highway to First Street,
approximately one (1) mile in total length. The proposed roadway pavement improvements include
Approved
City Council
July 21, 2025
Azusa Ave Pavement Rehabilitation Project – Phase II Improvement Plans and Specifications
July 21, 2025
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a 3-inch cold mill and 3” asphalt concrete overlay, manhole/valve adjustments, and signing and
striping.
A bid opening was held on July 9, 2025 for the Azusa Avenue Pavement Rehabilitation Project –
Phase I (Concrete Improvements). Staff will coordinate the Phase II improvements to commence
after the completion of the Phase I concrete improvements project.
Staff determined that splitting the scope into two phases will allow specialty contractors to bid on
each phase of the project without or with limited sub-contractors. Inherently, this will result in
more competitive bids without overhead and markup costs that are usually included when there is
a prime contractor and multiple sub-contractors. Staff has determined that by bidding each phase
separately the City would save approximately 15% to 20% of the construction cost or
approximately $400,000 dollars.
Staff will review the bids submitted and request approval from the City Council to award a contract
to the lowest responsive bidder at a future meeting. Roadway construction is anticipated to
commence late October 2025. The proposed actions will approve the contract documents and
construction plans and specifications for the Azusa Avenue Pavement Rehabilitation Project –
Phase II (Roadway Paving & Striping Improvements) and authorize staff to solicit bids.
ENVIRONMENTAL CLEARANCE:
This action is categorically exempt from the requirements of the California Environmentally
Quality Act (CEQA) pursuant to Section 15301 Class 1 (c) – Rehabilitation of Existing Streets and
Highways. Staff have filed a Notice of Exemption with the Los Angeles County Clerk’s Office.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended actions. The cost of this construction
project is included in the FY 2025-26 approved CIP budget. The Phase II project improvements
will be funded with Utility Mitigation Fund 13 (Acct. 13-80-000-661-7120/66126C-7120).
Prepared by: Reviewed by:
Christina Curiel Robert Delgadillo, P.E.
Public Works Project Manager Director of Public Works/City Engineer
Reviewed and Approved by:
Sergio Gonzalez
City Manager
Attachments:
1) Contract Documents and Specifications
2) Improvement Plans