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Home My WebLink AboutMinutes - July 26, 2021 - UBCITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD MONDAY, JULY 26, 2021– 6:30 P.M. Chairperson: Jesse Avila, Jr. Vice Chairperson: Andrew N. Mendez Board Member: Robert Gonzales Board Member: Edward J. Alvarez Board Member: Uriel E. Macias Secretary: Jeffrey Lawrence Cornejo, Jr. The Utility Board/City Council of the City of Azusa met in regular session, at the above date and time, in the Azusa Auditorium located at 313 East Foothill Boulevard, Azusa, California. Chairperson Avila called the meeting to order at 6:30 P.M. ROLL CALL: Roll call was taken by Secretary Cornejo. PRESENT: BOARD MEMBERS: ALVAREZ, GONZALES, MACIAS, MENDEZ, AVILA ABSENT: BOARD MEMBERS: NONE Pledge to the flag was led by City Manager Gonzalez. ALSO PRESENT Elected Officials: Secretary Cornejo City Attorney: Jeff Ferre Staff Members: Utilities Director Robledo, Assistant Director of Water Operations Macias, City Manager Gonzalez, Chief Deputy City Clerk Garcia A. PUBLIC PARTICIPATION None B. UTILITIES DIRECTOR COMMENTS Utilities Director Robledo reported two recent power outages affected a few thousand customers for about an hour; the outages were caused by a mylar balloon and a bird contacting power lines; staff is managing the drought with water purchases; the Cypress water transmission line project is 30% complete; the North Tank coating project will begin in August 2021; the camera surveillance project is about 90% complete; and the recent Triangle flow control valve project replaced a manual valve with an electronically controlled valve. Assistant Director of Water Operations Macias responded to a question, stating Well 7 is located on 11th Street across from Victor Hodge Elementary School. PAGE 2 – 07/26/2021 C. UTILITY BOARD MEMBER COMMENTS Board Member Gonzales requested staff replace streetlights on Alosta Avenue near the former drive-in theater. D. SCHEDULED ITEMS 1. None E. CONSENT CALENDAR Board Member Gonzales removed Item E-9 from the consent calendar. Moved by Vice Chairperson Mendez, seconded by Board Member Macias, to approve Items 2-8 and 10-11 of the Consent Calendar by the following vote of the Board: AYES: BOARD MEMBERS: ALVAREZ, GONZALES, MACIAS, MENDEZ, AVILA NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE ABSTAIN: BOARD MEMBERS: NONE 2. Well 7 project improvements were accepted; the Notice of Completion was approved; the Mayor was authorized to execute the Notice of Completion on behalf of the City; and, the City Clerk was authorized to submit the Notice of Completion for recordation to the Office of the County Recorder of Los Angeles County within ten days of the Utility Board approval as required by Section 3093 of the California Civil Code. 3. Triangle Water Flow Control Structure project improvements outlined in W-354 plans and specifications were accepted; the Notice of Completion was approved; the Mayor was authorized to execute the Notice of Completion on behalf of the City; and, the City Clerk was authorized to submit the Notice of Completion for recordation to the Office of the County Recorder of Los Angeles County within ten days of the Utility Board approval as required by Section 3093 of the California Civil Code. 4. The Second Amendment to the Agreement for Maintenance Services ("Second Amendment") with Stephen Doreck Equipment Rentals, inc. was approved; and the Mayor was authorized to execute the Second Amendment, in a form acceptable to the City Attorney, on behalf of the City. 5. Task Order 12 for the repair of Raw Water Feed Pump #1 was awarded to General Pump Company under the existing Master Maintenance Services Agreement for a not-to-exceed amount of $29,424.71. 6. The SCPPA Task Order for the HVAC Evaluation and Retrofit Program from Proctor Engineering Group, Limited for Single Family, Multi-Family, Commercial and Municipal facilities at an annual cost not to exceed $90,000 through a SCPPA joint purchase agreement pursuant to AMC Sections 2-520(b) "Sole source" and 2-521(a) "cooperative and piggyback purchases: was approved; and the Director of Utilities was authorized to execute the associated SCPPA Task Order in a form acceptable to the City Attorney. 7. The SCPPA Task Order for the Ice Bear Repairs and Services from Ice Bear SPV #1 LLC, d/b/a Thule Energy Storage, LLC at an annual cost not to exceed $24,000 through a SCPPA joint purchase agreement pursuant to AMC Section 2-520(b) "sole source" and 2-521(a) "cooperative and piggyback purchase" was approved; and the Director of Utilities was authorized to execute the associated SCPPA Task Order in a form acceptable to the City Attorney. 8. Cancellation of the Utility Board regular meeting on August 23, 2021 was approved. 10. The Second Amendment to the Professional Services Agreement ("Second Amendment") with Infosend, in an amount not to exceed $225,000 annually was approved; and the Mayor was authorized to execute the Second Amendment, including any related forms required by Infosend, in a final form acceptable to the City Attorney. PAGE 3 – 07/26/2021 11. Teichert Energy & Utilities Group, Inc. was found to have completed the Vincent Circuit Extension Project in accordance with plans and specifications LD2020-5; the Notice of Completion was approved; the Mayor was authorized to execute the Notice of Completion on behalf of the City; and the City Clerk was authorized to submit the Notice of Completion for recordation to the Office of the County Recorder of Los Angeles County, within ten days of the Utility Board approval, as required by Section 3093 of the California Civil Code. Utilities Director Robledo responded to a question regarding Item 9, stating insurance policies attached to the staff report were valid when the original agreement was approved; and updated policies have been provided to ALW. Moved by Board Member Gonzales, seconded by Chairperson Avila, to approve Items 1 and 9 of the Consent Calendar by the following vote of the Board: AYES: BOARD MEMBERS: ALVAREZ, GONZALES, MACIAS (abstain on Item 1), MENDEZ, AVILA NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE ABSTAIN: BOARD MEMBERS: NONE 1. The minutes of the June 28, 2021 meeting of the Utility Board were approved as written. 9. The City Manager was authorized to execute a maintenance services agreement amendment, in a form acceptable to the City Attorney, to extend the current three-year HVAC systems maintenance services contract with Orravan Mechanical, Inc. for one year, from August 1, 2021 to July 31, 2022, without price increase. F. STAFF REPORTS/COMMUNICATIONS None G. VERBAL COMMUNICATIONS 1. Power Supply Update Utilities Director Robledo advised that renewable energy comprises 37.4% of power resources; the 2021 target for renewable energy is 35.8%; staff is completing Renewable Portfolio Standard reporting for Compliance Period 3, which covers 2017-2020; the audit of 2020 greenhouse gas emissions was successful; staff has provided the San Gabriel Valley Municipal Water District (SGVMWD) with an amended agreement to extend the San Dimas Hydroelectric Power Purchase Agreement from 2022 to 2032; in July, the Bootleg wildfire in Oregon caused transmission lines to reduce the flow of power into California; ALW was prepared to respond to the reduction but was not required to do so; and monsoon conditions in the Southwest are providing some relief. Utilities Director Robledo responded a question, stating ALW sells greenhouse gas allowances to offset the cost of renewable energy. 2. Water Supply Update Utilities Director Robledo indicated that the level of the groundwater basin is 190 feet, which is 1.3 feet lower than in June; rainfall for the year is well below average; local reservoir levels have fallen to minimum levels; ALW is purchasing water to replace water usually taken from reservoirs; ALW's State Water Project Allocation remains at 5%; on July 1, ALW began purchasing water from the Metropolitan Water District (MWD); the Watermaster is also purchasing water from MWD; ALW's replacement water cost surcharge pays for water purchases; staff has increased water conservation messaging through bus shelter ads, bill inserts, emails, and social media; water demand has not increased, but water supply is low; the water level of the key well has fallen below the operating range; and water levels in reservoirs across the state have fallen below average levels. PAGE 4 – 07/26/2021 H. CLOSED SESSION None I. ADJOURNMENT The meeting was adjourned by consensus of the Utility Board. TIME OF ADJOURNMENT: 6:50 P.M. ________________________________________ CITY CLERK/SECRETARY