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HomeMy WebLinkAboutMinutes, June 26, 2023 - UBCITY OF AZUSA MINUTES OF THE REGULAR MEETING OF THE AZUSA UTILITY BOARD MONDAY, JUNE 26, 2023– 6:30 P.M. Chairperson: Dennis Beckwith Vice Chairperson: Edward J. Alvarez Board Member: Robert Gonzales Board Member: Andrew N. Mendez Board Member: Jesse Avila, Jr. Secretary: Jeffrey Lawrence Cornejo, Jr. The Utility Board/City Council of the City of Azusa met in regular session, at the above date and time, in the Azusa Light & Water Building 1st Floor Conference Room located at 729 N. Azusa Avenue, Azusa, California. Chairperson Beckwith called the meeting to order at 6:30 P.M. ROLL CALL: Roll call was taken by Secretary Cornejo. PRESENT: BOARD MEMBERS: AVILA Jr., ALVAREZ, GONZALES, MENDEZ, BECKWITH ABSENT: BOARD MEMBERS: The pledge to the flag was led by Chairperson Beckwith. ALSO PRESENT Elected Officials: Secretary Cornejo City Attorney: Jeff Ferre Staff Members: City Manager Sergio Gonzalez, Deputy City Manager, Nico De Anda-Scaia General Manager Tikan Singh, Assistant General Manager of Electric Operations Hien Vuong, Assistant General Manager Power Resources Richard Torres, Assistant General Manager Water Operations Melissa Barbosa, Environmental Programs Manager Paul Reid, Administrative and Finance Manager Danny Smith, Chief of Police Rocky Wenrick, Deputy City Clerk II Brenda Hernandez. A. PUBLIC PARTICIPATION Diana Reyes-Williams provided public comment to help remind everyone to take advantage of the blood drive taking place at the Azusa Women’s Club on Wednesday. Ice cream will be served at the Azusa Senior Center on Tuesday at 11 a.m. B. GENERAL MANAGER COMMENTS General Manager Tikan Singh stated he has no comments. C. UTILITY BOARD MEMBER COMMENTS There were no comments by the Board. Chairperson Beckwith thanked Boardmember Alvarez for sitting in for him at the prior meeting. PAGE 2 – 6/26/23 D. SCHEDULED ITEMS None E. CONSENT CALENDAR 1. The Minutes of the Utility Board Meeting on May 22, 2023, were approved. 2. The 2022 Power Source Disclosure Report was approved. 3. Accept co-funding from the Upper San Gabriel Valley Municipal Water District (Upper District) for irrigation efficiency retrofit program for ALW customers within the Upper District service territory in amount not-to-exceed $60,000; and authorize the General Manager to execute the Cooperative Agreement between USGVMWD and ALW in a form acceptable to the City Attorney was approved. 4. Maintenance Service Agreement with Aquatic Informatics, for a three-year duration with two one-year extension options. Aquatic Informatics will provide annual licensing of Sedaru software and maintenance services, effective April 1, 2023, through April 30, 2026; and authorize the Mayor to execute, in a form acceptable to the City Attorney, the Maintenance Service Agreement was approved. 5. A Master Maintenance Service Contract for On-call Water Maintenance and Repair Services with Stephen Doreck Equipment Rentals, Inc. in an annual amount not-to-exceed $750,000 in accordance with Azusa Municipal Code Section 2-518(g); a Master Maintenance Service Contract for On-call Water Maintenance and Repair Services with J. De Sigio Construction, Inc. in an annual amount not-to-exceed $750,000 in accordance with Azusa Municipal Code Section 2- 518(g); a Master Maintenance Service Contract for On-call Water Maintenance and Repair Services with W.A. Rasic Construction Company, Inc. in an annual amount not-to-exceed $750,000 in accordance with Azusa Municipal Code Section 2-518(g); and authorize the Mayor to execute the three Agreements for Maintenance Services in a form acceptable to the City Attorney was approved. 6. Second Amendment to the Professional Services Agreement with InContact, Incorporated, in an amount not to exceed $150,000 annually, in accordance with Azusa Municipal Code Section 2-517(a)(22); and authorize the Mayor to execute the Second Amendment, including any related forms required by InContact, in a final form acceptable to the City Attorney, on behalf of the City was approved 7. An increase to Invoice Cloud’s Blanket Purchase Order 037329 for Fiscal Year 2022/23 to a not-to-exceed amount of $200,000 was approved. Board Member Gonzales moved, Board Member Alvarez seconded by, to approve Items 1-7 of the Consent Calendar: Unanimously passed 5-0. AYES: BOARD MEMBERS: AVILA Jr., ALVAREZ, GONZALES, MENDEZ, BECKWITH NOES: BOARD MEMBERS: NONE ABSENT: BOARD MEMBERS: NONE ABSTAIN: BOARD MEMBERS: NONE F. STAFF REPORTS/COMMUNICATIONS 1. Annual Adjustment of Replacement Water Cost Adjustment Factor Finance Manager Danny Smith provided information regarding the third RWCAF and responded to Board questions along with Assistant General Manager of Water Operations Melissa Barbosa. PAGE 3 – 6/26/23 Item was received and filed. 2. Extension of Water Supply Agreement with IBY Property Owner LLC Assistant General Manager Water Operations Melissa Barbosa provided information about the IBY LLC request to enter into third Extended Term of Amended and Restated Water Supply Agreement between IBY LLC and Azusa; and responded to Board questions. G. VERBAL COMMUNICATIONS 1. Power Supply Update Assistant General Manager Power Resources Richard Torres reported that renewable generated through May 2023 was 30% of retail load. The year’s target is 41.3%. The Mesa Wind turbines will bridge the gap. Mr. Torres stated that ALW filed the 2022 Power Source Disclosure with the State which included 40.2% of healthy Renewable Generation, the State will compile the 2022 data for the entire state during the summer, ALW will await the 2022 overall state fuel mix to publish Azusa’s 2022 Power Content label, all eight turbines in Palm Springs are partially erect. Mr. Torres responded to Board Member questions. 2. Water Supply Update Assistant General Manager Melissa Barbosa reported 0.46” of rain fell during June. The Key Well level is at 233.3 feet, it will continue to rise due to snow melt. State water allocation was at 100%, approximately 28,800 AF will be delivered by San Gabriel Valley Water District. All the reservoirs across the state are full and additional Article 21 water is being delivered to Diamond Valley Lake. Azusa Light & Water staff answered Board Member questions. H. CLOSED SESSION None I. ADJOURNMENT The Regular meeting of the Utility Board was adjourned by consensus of the Utility Board. TIME OF ADJOURNMENT: 6:48 P.M. __________________________________________ CITY CLERK/SECRETARY