HomeMy WebLinkAboutE.10 - Staff Report - Verkada Security Camera SystemCONSENT ITEM
E-10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: SEPTEMBER 15, 2025
SUBJECT: ENTER INTO A PROFESSIONAL SERVICES AGREEMENT FOR THE PURCHASE
AND INSTALLATION OF A SECURITY SYSTEM FOR THE PUBLIC WORKS
YARD LOCATED AT 890 N ANGELENO AVENUE AND LICENSING SERVICES
FOR CITY HALL, MEMORIAL PARK, NORTH RECREATION CENTER, AND
PUBLIC WORKS YARD
BACKGROUND:
The City’s Public Works Yard currently houses Azusa Light & Water’s Sub Station., the City’s Central
Store, Park Maintenance, Street Maintenance, and Traffic Management Center. Currently the buildings
utilize a standard alarm system with contact and motion sensors. Over the past year the yard has
experienced several break-ins which included theft of various materials. The costliest incident was the
theft of catalytic converters from several City vehicles.
City Hall, Memorial Park, and the North Recreation Center currently have standard security cameras and
alarm systems. These locations have had similar incidents of break-ins and vandalism which have resulted
in costly repairs.
Over the past year Public Works staff have met with several security vendors on proposed systems for the
City Yard. Most recently staff was provided with a demonstration by Network Integration Company
Partners, Inc. (NIC Partners), which provided state-of-the-art technology that is user friendly and can
integrate the existing camera systems.
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1)Waive purchasing procedures as authorized under Azusa Municipal Code Section 2-521 -
Cooperative, piggyback and multiple awarded bid purchasing with other agencies.; and
APPROVED
CITY COUNCIL
9/15/2025
Security Camera System Purchase and Monitoring Professional Services Agreement
September 15, 2025
Page 2
2) Enter into a Professional Services Agreement with NIC Partners, Inc. for the purchase of the
proposed security system and licensing and monitoring services; and
3) Authorize the City Manager to execute an Agreement, in a form acceptable to the City Attorney,
on behalf of the City.
ANALYSIS:
The City has experienced an increase in theft and vandalism across several City facilities including City
Hall, Memorial Park, the North Recreation Center, and the Public Works Yard. This has resulted in costly
repairs to City equipment and facilities with a small amount of those funds being recuperated.
Information Technology (IT) and Public Works staff have been researching several security systems for
the City’s Public Works Yard. NIC Partners has provided staff with a demonstration of their Verkada
security camera system and their web-based security platform. The Verkada camera system and software
provide high-resolution video and AI based technology that can assist our Police Department by
monitoring these sites and detecting unscheduled activity. Their web-based platform is user-friendly and
can integrate with the existing cameras at various locations.
NIC Partners has provided the City with an Organization for Educational Technology (OETC) Contract
(OETC-21B-Camera-Verkada) for the purchase of the security system which allows the City to achieve
the benefits of a competitive bid without the additional costs and delays associated with the standard
procurement process. Furthermore, NIC Partners provided a California Multiple Award Schedules
(CMAS) Contract for their licensing and monitoring services which provides similar benefits.
FISCAL IMPACT:
The recommended actions award a contract to NIC Partners in the amount of $154,660.04 for the total
base proposal. $57,868.88 from Sewer Fund (fund 34), $57,868.88 from Electric Fund (Fund 33), and
$38,922.28 from General Fund Capital and Infrastructure Replacement Fund (Fund 10). Upon council
approval, staff will process a budget amendment and increase the budget by $154,660.04 including
$57,869 under account 34-55-665-000-7140, $57,869 under 32-40-735-930-6493, and $38,922 under 46-
55-651-000-7140.
Prepared by: Reviewed and Approved by:
Robert Delgadillo, P.E. Sergio Gonzalez
Director of Public Works/City Engineer City Manager
Attachments:
1) Professional Services Agreement
2) OETC Agreement
3) CMAS Agreement