HomeMy WebLinkAboutE.11 - Staff Report - Award of Contract Azusa Ave Pavement Rehab Phase IICONSENT ITEM
E-11
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALEZ, CITY MANAGER
FROM: ROBERT DELGADILLO, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: SEPTEMBER 15, 2025
SUBJECT: AWARD A CONTRACT FOR THE AZUSA AVENUE PAVEMENT
REHABILITATION PROJECT – PHASE II (ROADWAY PAVING & STRIPING
IMPROVEMENTS); AZUSA AVENUE FROM ARROW HIGHWAY TO FIRST
STREET
BACKGROUND:
On July 21, 2025, the City Council authorized staff to solicit Notice of Inviting Bids for the Azusa Avenue
Pavement Rehabilitation Project – Phase II (Roadway Paving & Striping Improvements). The project
improvements are proposed along the major corridor of Azusa Avenue from Arrow Highway to First
Street, approximately one (1) mile in total length. The roadway improvements in Phase II include a 3”
cold mill and 3” asphalt concrete overlay, signing and striping. The bid opening for this project was held
on August 27, 2025. The proposed actions will award a contract to Sully-Miller Contracting Company.
RECOMMENDATIONS:
Staff recommends that the City Council take the following actions:
1) Award a contract in the amount of $1,190,525 to Sully-Miller Contracting Company; and
2)Authorize Staff to issue change orders as needed up to a 10% contingency of $119,053 for a not-
to-exceed total project cost of $1,309,578; and
3)Authorize the City Manager to execute contracts, in a form acceptable to the City Attorney, on
behalf of the City.
ANALYSIS:
The Azusa Avenue Pavement Rehabilitation Project is split into two phases. The scope of work for each
phase is described below:
APPROVED
CITY COUNCIL
9/15/2025
Award a Contract for the Azusa Avenue Pavement Rehabilitation Project – Phase II
September 15, 2025
Page 2
• Phase I – Concrete Improvements
• Phase II – Roadway Paving and Striping
Staff determined that splitting the scope into two phases will allow specialty contractors to bid each phase
of the project without or with limited subcontractors. Inherently, this will result in more competitive bids
without overhead and markup costs that are usually included when there is a prime contractor and multiple
sub-contractors. Staff have determined that by bidding each phase separately the City would save
approximate 15% to 20% of the construction cost or approximately $400,000 dollars.
Sealed bids were received publicly on August 27, 2025. The results are as follows:
No Company Location Total Base Bid
1 Sully-Miller Contracting Company Brea, CA $1,190,525.00
2 DASH Construction Company, Inc. Woodland Hills, CA $1,310,350.00
3 Hardy & Harper, Inc. Lake Forest, CA $1,324,000.00
4 All American Asphalt Corona, CA $1,359,434.00
5 Onyx Paving Company, Inc. Yorba Linda $1,373,000.00
6 R.J. Noble Company Orange, CA $1,473,400.00
7 LCR Earthwork & Engineering, Corp. Jurupa Valley, CA $1,459,300.00
8 Palp, Inc. DBA Excel Paving Long Beach, CA $1,484,700.00
9 Toro Enterprises, Inc. Oxnard, CA $1,525,760.00
10 Calmex Engineering, Inc. Bloomington, CA $1,542,195.00
The lowest responsive bid was submitted by Sully-Miller Contracting Company, a contractor with over
102 years of experience in Southern California. Sully-Miller Contracting Company is a general
engineering contractor which holds a current “Class A” contractor license. A bid summary was prepared
and has been attached herein. Their bid of $1,190,525.00 is $349,775 below the Engineer’s estimate of
$1,540,300.
ENVIRONMENTAL CLEARANCE:
This action is categorically exempt from the requirements of the California Environmentally Quality Act
(CEQA) pursuant to Section 15301 Class 1 (c) – Rehabilitation of Existing Streets and Highways. Staff
has filed a Notice of Exemption with the Los Angeles County Clerk’s Office.
FISCAL IMPACT:
The recommended actions award a contract to Sully-Miller Contracting Company in the amount of
$1,190,525.00, and further authorize Staff to increase the contract by $119,053 for potential change orders
for a total not-to-exceed contract amount of $1,309,578.00. The cost of this construction project is
included in the FY 2025-26 approved CIP budget. The Phase II project improvements will be funded with
Utility Mitigation Fund 13 (Acct. 13-80-000-661-7120/66126C-7120).
Award a Contract for the Azusa Avenue Pavement Rehabilitation Project – Phase II
September 15, 2025
Page 3
Prepared by: Reviewed by:
Christina Curiel Robert Delgadillo, P.E.
Public Works Project Manager Director of Public Works/ City Engineer
Reviewed and Approved by:
Sergio Gonzalez
City Manager
Attachments:
1) Bid Summary
2) Bid Proposal
3) Public Works Contract