HomeMy WebLinkAboutE.16 - Staff Report - Cintas PSA First AmendmentCONSENT ITEM
E-16
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
VIA: SERGIO GONZALES, CITY MANAGER
FROM: TALIKA M. JOHNSON, DIRECTOR OF ADMINISTRATIVE SERVICES
DATE: SEPTEMBER 15, 2025
SUBJECT: FIRST AMENDEMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF AZUSA AND CINTAS CORPORATION FOR WORKPLACE FIRST
AID AND AUTOMATED EXTERNAL DEFIBRILLATOR SERVICES
BACKGROUND:
On October 21, 2024, the City Council approved a Professional Services Agreement (PSA) with Cintas
Corporation to provide workplace first aid supplies and automated external defibrillator (AED)
equipment services. Risk Management Division Staff recently conducted a budgetary analysis to assess
the paid costs associated with each departmental location based on their needs and specific operations
along with additional locations that need first aid supplies and AED equipment. Due to the initial
installation costs, the upward usage trend of first aid supplies, and to keep in compliance with
Cal/OSHA, the recommended action is to approve an amendment to increase the annual blanket
purchase amount by $20,000 and add two locations into the unified and centralized process per the PSA
and balance the increased usage of first aid supplies and AED services.
RECOMMENDATIONS:
Staff recommends the City Council take the following actions:
1) Approve the First Amendment to the Professional Services Agreement with Cintas Corporation
for Workplace First Aid and AED services from November 1, 2024, through November 1, 2027,
with the option for two, one (1) year extensions in an amount not to exceed $50,000 annually;
and
2)Authorize the City Manager to execute the First Amendment, in a form acceptable to the City
Attorney, on behalf of the City.
APPROVED
CITY COUNCIL
9/15/2025
Professional Services Agreement Amendment - Cintas Corporation
September 15, 2025
Page 2
ANALYSIS:
Cintas Corporation, more specifically in their First Aid & Safety division, has extensive experience in
providing first aid supplies and AED units along with performing audits in compliance with state law.
Cintas First Aid & Safety has a team of highly experienced service professionals and stock supply of
products, which allows the City to have access to a variety of services for each of its department’s
varying needs. First Aid services needed throughout the year are difficult to estimate as injuries and
incidents are unpredictable, and staff must have access and the ability to quickly use an array of first-aid
supplies when needed. Contracting services allows for a timelier resolution of providing and auditing
first aid supplies and AED units to ensure good record keeping and legal compliance.
Staff recommends the City Council to approve the First Amendment to Professional Services Agreement
with Cintas Corporation to increase the annual blanket purchase amount and add two new locations, the
Public Works Yard Parks and Streets buildings, to ensure employees have the necessary first aid tools in
case of an injury/incident.
FISCAL IMPACT:
An annual not-to-exceed blanket purchase order of $50,000 annually is requested as supplies and
services will need to be replaced when used or expired. These costs for these services are budgeted in
the current Fiscal year 2025-26 budget under the following Risk Management accounts: 42-50-923-000-
6399 – Professional Services/Other and 42-50-923-000-6563 – Supplies/Special. The costs will be
allocated to the various departments being served.
Prepared by: Reviewed and Approved:
Vu Nguyen Talika M. Johnson
HR/Risk Management Analyst Director of Administrative Services
Reviewed and Approved:
Sergio Gonzalez
City Manager
Attachment:
1) First Amendment to Agreement for Professional Services - Cintas Corporation