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HomeMy WebLinkAboutMinutes - November 2, 1987 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING NOVEMBER 2, 1987 - 7:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Civic Auditorium. Mayor Moses called the meeting to order and led in the Call to order salute to the Flag. INVOCATION was given by Finance Director Geoffrey Craig in Invocation the absence of Reverend David Johnson of the Village Covenant Church. ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: AVILA, COOK, CRUZ, LATTA, MOSES ABSENT : COUNCILMEMBERS: NONE ALSO PRESENT Also Present City Attorney Thorson, City Administrator Fuentes, Chief of 'Police Wood, Director of Utilities Hsu, Director of Finance Craig, Director of Community Development Bruckner, Director of Community Services Guarrera, City Librarian Alaniz, City Engineer Spindel, Redevelopment Project Analysts Steel and Katchen-Gall, City Treasurer Talley, City Clerk Solis, Deputy City'Clerk Lara. CEREMONIAL Ceremonial Mr.Bob Metcalf invited the Council and the public to the Invitation to Senior Citizen Advisory Board's Bazaar and Rummage Sale to Sr.Cit.Bazaar be held at the Senior Center on November 7, 1987 from 9:00 A.M. to 3:00 P.M. The CONSENT CALENDAR consisting of Items 1 through 18 was Cons Cal approved by motion of Councilman Cruz, seconded by appvd, Items Councilman Latta, and unanimously carried by roll call vote F -4,F -6,F-9, with the exception of items F-4, F-6, F-9, F-10 and F-13, F-10 & F-13 which were considered under the SPECIAL CALL portion of the Spec Call Agenda. Item F-1 was approved as amended. 1. Minutes of the regular meeting of October 19, 1987 were Min appvd ' approved as amended. as amended 2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. #8329 COMMENDING ANTONIA RUBIO FOR BEING SELECTED AS THE commend.A. HONORED CITIZEN FOR THE YEAR NINETEEN HUNDRED AND Rubio EIGHTY-SEVEN. 3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. #8330 COMMENDING DONALD F. CLARK FOR BEING SELECTED AS THE commend. HONORED CITIZEN FOR THE YEAR NINETEEN HUNDRED AND D.Clark EIGHTY-SEVEN. 4. SPECIAL CALL ITEM. Spec Call 5. Employee step increase and permanent status recommendations were approved for the following: NAME STATUS EFFECTIVE L. Casey Step 4 10/16/87 R. Chavez Step 4 11/07/87 G. Brown Step 4 11/06/87 E. Conde Step 3 11/04/87 A. D'Antin Step 4 10/09/87 ' A. Foley Step 4 11/06/87 P. Foley PermStat 11/03/87 T. Goulding Step 2 11/03/87 C. Grogan PermStat 11/03/87 C. Kunkler PermStat 10/14/87 E. Sanchez Step 5 10/09/87 S. Spahr Step 4 11/06/87 K. Tripp PermStat 11/03/87 E. Beterbide PermStat 11/05/87 J. Taylor PermStat 11/04/87 6. SPECIAL CALL ITEM. 7. Formal bidding procedures were waived pursuant to the Municipal Code and authorization given to award payment for book lease services to The McNaughton Book Service, a division of Brodart Company. McNaughton has been providing materials of high interest and which appear on the "Best Seller" lists to the Library since 1979. They have, over the years, demonstrated a lower cost for opoerating this service than Baker and Taylor Company, the only other source for providing this service. Step inc./ perm status Spec Call Frml Bidding waived for book lease McNaughton 8. Claim v. City by Mark A. Glenn, for alleged injuries Claim V. City ' sustained, loss of income, medical expenses and general M.A. Glenn damages, due to a traffic collision occurring August 10, 1987, was denied and referred to the City's Claims Administrator. 9. SPECIAL CALL ITEM. Spec Call 10. SPECIAL CALL ITEM. Spec Call 11. The promotional appointment of Daniel M. Watrous to the Promo appt position of Senior Planner was approved retroactive to D.Watrous June 28, 1987. 12. Specifications for the purchase of one mini -truck to be Specs for used in the Engineering Division, Project No. 730-87, mini truck were approved and the City Clerk was directed to appvd advertise for bids. This vehicle will replace a 1978 sedan and will be used in surveying field work, sewer dye tests and other related field work. 13. SPECIAL CALL ITEM. Spec Call 14. The FAU funded project for construction of medians and Pgm supp for landscaping on Foothill and Alosta is now being construction advertised for bids. It is necessary to approve and of medians ' execute a program supplement for Federal funding on the on Foothill project. A portion of the local match of $60,000.00 is & Alosta being contributed from Highway through Cities Funds. The following resolution was then adopted, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. #8331 AUTHORIZING EXECUTION OF THE AGREEMENT WITH THE appvng Supp DEPARTMENT OF TRANSPORTATION -PROGRAM SUPPLEMENT NO. 4 #4 TO LOCAL AGENCY -STATE AGREEMENT. 11/02/87 PAGE TWO 15. License Agreement was approved between the City and the Lic Agmt w/ Atchison Topeka and Santa Fe Railway for a one year ATSF Railway lease, with a commitment to purchase, property adjacent to City Park and the Senior Citizen Center; said property is needed for the completion of City Park. 16. Formal bidding procedures were waived pursuant to the Municipal Code in order for the Light and Water Department to purchase their own main frame computer from Hewlett Packard, thus being compatible with the City's computer. The cost of the HP3000XE is $66,787.88, plus tax. This purchase was necessitated due to the immense on-line history and data associated with the utility billing system and the hand-held meter reading devices. Further, Power House Fourth Generation Language Software is also needed for the main frame, and its purchase was authorized from Cognos Corporation, sole supplier, in the amount of $13,064.50. 17. The Parks and Recreation Commission has been studying and has recommended a park improvement and beautification program utilizing funds collected through the "Developers Fees." The improvements, as listed on communication on file in the City Clerk's office, were approved for the following parks: Memorial, Zacatecas, Northside, Slauson, Gladstone and Pioneer. Staff was further directed to prepare plans and specifications for implementation of these improvements. 18. Two separate resolutions authorizing payment of warrants by the City were adopted, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. THE CITY COUNCIL ADJOURNED TO THE REDEVELOPMENT AGENCY AT 7:44 P.M. THE CITY COUNCIL RECONVENED AT 8:06 P.M. THE CITY COUNCIL DID NOT CONVENE AS THE INDUSTRIAL DEVELOPMENT AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. ORDINANCES/SPECIAL RESOLUTIONS NONE SCHEDULED ITEMS Frml bidding waived for maine frame computer & 4th Gen.Lang software for L&W Dept. Pk imprvmnts utilizing developers fees appvd Res. #s 8332 & 8333 Warrants Adj to CRA Reconvened No bus IDA Ord./Spec.Res None Sched. Items CONTINUED ITEM - Report on the water reservoir at Dalton and Cont.Item Sierra Madre Avenue, with alternative sites and estimated Reservoir costs. Due to a possible conflict of interest, Mayor Moses left the Moses to Council table and sat in the audience, abstainin4 from the abstain proceedings. Mayor Pro -tem Avila chaired this item. 11/02/87 PAGE THREE Avila chaired item 1 Councilman Cruz, who has abstained on this issue in the past,, requested that the City Attorney read communication from Boznanski and Company, Inc., a real property appraisal firm, who stated, in essence, that Councilman Cruz had no conflict of interest in voting on the matter of the reservoir wherein it pertained to the Pioneer Park facility. Specifically, it is quoted: "We conclude that there is not likely to be any valuation impact, either negative or positive, on the subject property as it relates to the proposed water reservoir development." The original communication was presented to the City Clerk's Office to be made part of the record of the proceedings. In view of the above, Councilman Cruz did not excuse himself from the Council table. Opinion of appraiser re: Cruz' propty no conflict re:reservoir @ Pioneer Pk Director of Utilities addressed the Council advising that he Comments by had no more to add regarding the proposed reservoir, only Dir of Util. that Mayor Moses and Councilwoman Avila had toured the Torrance project. Mr. Dhingra, consultant for this project, addressed the Comments by Council and advised that if there were any questions, he consultant would repond, as he, also, had no further comments to make. Councilman Cook stated, for the record, that he had viewed Cook viewed the property and the tennis courts. propty In view of the fact that a few members of the public wished Move Pub to adddress this item, it was moved by Councilman Cook that Part. to the Public Participation portion of the Agenda be brought discuss forward and included at this time. Motion died for the lack reservoir of a second. (died) Mr. Howard Kennedy addressed the Council requesting information regarding the conflict of interest opinion of the appraiser with respect to Mr. Cruz. He felt that the letter was presumptious in that it dealt with the underground reservoir site at Pioneer Park, only, not any of the alternative sites, and further that since the appraiser has performed many services for the City, also, wondered if using that company did not further the conflict of interest issue. City Attorney advised him that according to the appraiser's opinion, that Mr. Cruz could only vote on the Pioneer Park site, and that he was under the impression that the only issue involved was Pioneer Park, not the other alternative sites. However, after much discussion, it was ascertained that all alternative sites were to be discussed and that due to the fact that the appraiser only addressed the underground site at Pioneer Park, Mr. Cruz would have to abstain from the proceedings. Councilman Cruz then left the Council table to sit in the audience, and abstained from the proceedings. Mr. Kennedy further addressed the Council regarding the cost differential of the City Engineer's estimate and the bids that were received. Further stating that there were many rumors throughout the City on the proposed reservoir, its need, why the old one could not be refurbished, as well as other types of misinformation. He, therefore, offered the services of the Action Committee to Save Azusa Greens, to foray an Ad Hoc Committee, with Council's blessings, to talk to rresidents, staff and prepare a neutral report and try to findia solution to the problem. 1 11/02/87 PAGE FOUR Comments H. Kennedy re: conflict of int.(Cruz) Comments Cty Atty advising Cruz to abstain Cruz to abstain Further comments H. Kennedy Mrs. Gayle Avakian addressed the Council and asked why the Pioneer Park site was still being raised, in view of all the objections of the residents and why the old reservoir could not be refurbished. She felt that the new reservoir was being built for proposed development at Monrovia Nursery, and if that were the case, then they should have to pay for it, not the City. Mr. Art Morales addressed the Council questioning why property wasn't purchased from the Nursery for the reservoir; why the Parks and Recreation Commission waived the need for an Environmental Impact Report and then stated that possibly this issue should be placed on the ballot for a vote by the residents. Mr. Eugene Moses addressed the Council asking legality of placing a reservoir in a City park where government funds were used for its construction. The City Attorney stated that he had no knowledge of any government funds received for acquisition of the property or any deed restrictions on the use of the land for park and recreations purposes, thus there would be nothing to prevent the City from using the site as a reservoir. If there were restrictions placed because of state or federal funds, then those would provide for alternative uses of the park so long as they're not inconsistent with the park and recreation purposes. Comments G. Avakian Comments A. Morales Comments E. Moses Comments Cty Atty Mr. Lucio Cruz addressed the Council stating that he would Comments have the appraiser submit a new opinion using all of the L. Cruz alternative sites for the reservoir as he was desirous of voting on the issue because of the large expenditure to the City. Lengthy discussion was held regarding the underground site at Pioneer Park, other sites, possibly Monrovia Nursery, more precise costs rather than estimates and more detailed information. 11/02/87 PAGE FIVE Mr. Felix Alvarez addressed the Council at this time, and Comments advised that the Monrovia Nursery had sold their property F. Alvarez and were in the process of moving. Utilities Director Hsu addressed the Council and responded Responses to questions raised by the public and Council. He stated Util.Dir that in order to present exact figures and costs for the reservoir, each alternative would have to be designed with plans and specifications and each alternative would have to go out to bid. There is no other way to get actual costs. As far as the need for the reservoir, he advised that in November of 1985 the City's Water Master Plan was prepared disclosing the need for a reservoir by the year 1990 to take care of existing residential and commercial development in the area. This had nothing to do with potential development of the nursery site or any other developments within the City. As far as the old reservoir was concerned, it was well over fifty years old. But, despite that fact, the need 'for a new reservoir was not only because of the present reservoir's age or inadequacy, but the new one was needed because the City was growing and people were using more water and by 1990 there would be a deficiency in fire protection. Mayor Pro -tem Avila stated that she would still request more concrete costs, more detailed reports and the possibility of purchasing some of • the Monrovia Nursery property. Discussion also ensused regarding Monrovia Nursery's spraying of pesticides near the park and property owners. 11/02/87 PAGE FIVE Director of Community Services Guarrera responded to the spraying and advised that Monrovia Nursery had not entered City property to spray at any time. The Azusa Valley Water Company does spray the ditch adjacent to the Nursery to keep the vegetation down so that there is a free flow of water. This is done twice yearly. Mrs. Avakian, again, addressed the Council with concerns 'regarding the Water Master report stating that this body met at the Nursery and was a self-interest group and not adjudicated, therefore, had no authority to advise the City of Azusa of their water needs; further that the spraying done by Monrovia Nursery, did affect property owners adjacent to them because the over -spray was carried to their property by the wind. Director of Utilities responded to Mrs. Avakian, stating that the group that meets at Monrovia Nursery is a different entity entirely. The Waster Master group is adjudicated and members are appointed by the Court having the authority to oversee water pumped throughout the San Gabriel Valley. The City Attorney interjected a comment, in order to clarify the point in question, stating that the City's Water Master Plan of water needs was prepared by consultants hired by the City for the City of Azusa, which was separate and independent of the Water Master that deals with underground water and water pumped out of the basin. Mr. Mike Falletta addressed the Council questioning if the reservoir was being funded through the gapital Improvement Project or would future developers pay for it in incremental fees. He wondered why the City needed permission to take soils tests on their own property, if the reservoir was built at the park, could the City sell the property originally purchased for the reservoir and what the possibilities were of refurbishing the old reservoir. City Administrator Fuentes responded to his questions, stating that a reimbursement district could possibly be created, however, much thought and consideration would have to be taken as to what developers would be assessed; further that consideration had been taken to refurbish the old reservoir and that all other items had been addressed by the Council as to the sale of the property. Council further apprised him that permission was needed to enter the Monrovia Nursery property for soils studies, and the only way soils tests could be made at the park, is if Council authorized staff to do so, and that was the point of the debate at this time. Comments Dir Comm. Services Comments G. Avakian Responses Dir. Util. Comments M. Falletta Responses Cty Admin Moved by Councilwoman Avila that item be tabled in order to Table item receive more detailed reports on costs and possible other mr rpts & pos locations for the reservoir be made by staff. Motion died purch oth for the lack of a second. propty (died) Moved by Councilman Cook, seconded by Councilman Latta that Soils study a soils study report and an Environmental Impact Report be & EIR for prepared for the Pioneer Park site. Pioneer Pk Moved by Councilwoman Avila that an addendum be made to Addendum to Councilman Cook's motion relating to directing staff to motion re: begin negotiations with Monrovia Nursery for purchase of purch propty their property adjacent to Pioneer Park, and to proceed with frm Nrsry soils studies. Motion died for the lack of a second. (died) Roll call was then taken on the main motion of Councilman Main Motion Cook, and motion was carried as follows: appvd AYES: COUNCILMEMBERS: AVILA, COOK, LATTA NOES: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: CRUZ, MOSES ABSENT: COUNCILMEMBERS: NONE 11/02/87 PAGE SIX MAYOR MOSES AND COUNCILMAN CRUZ RETURNED TO THE COUNCIL Moses & Cruz TABLE. rtnd to Cncl table PUBLIC HEARING - on proposed Specific Plan for the West Pub Hrg End Redevelopment Project Area, proposed Zone Change Case West End No. Z-262, General Plan Amendment No. 87-3 and Code Spec.Plan Amendment No. 157. et al The Mayor declared the Hearing open. The City Clerk read Hrg opened the affidavit of proof of publication of notice of said hearing published in the Azusa Herald on October 21, 1987, as well as the affidavit of proof of posting the property on October 23, 1987. It was consensus of Council that a five minute recess be 5 Min recess imposed due to lengthy discussions on the reservoir. TIME OF RECESS: 9:25 P.M. 11/02/87 PAGE SEVEN THE CITY COUNCIL RECONVENED AT 9:35 P.M. Reconvened Redevelopment Project Analyst Katchen-Gall addressed the Testimony Council regarding the West End Specific Plan and advised Red.Proj. that planning was over a one year period with input from the Analyst Citizens' Advisory Committee and City's consultant POD, Inc. Community Development Director Bruckner then addressed the Testimony Council stating that the West End Specific Plan should be Dir.Comm. viewed as a long range document, a planning document, rather Dev. than a redevelopment project or program. He further advised that staff had prepared two alternative plans to the Planning Commission as a result of the controversy revolving around the zoning aspect of the plan; the original and an ' amended plan which would leave the existing zoning as is, with the exception of Foothill Blvd., which would be service commercial and service commercial auto. The Planning Commission adopted the second alternative for presentation to Council. A further stipulation was that any street widening and improvements should be studied to enable construction to be done at one time rather than on a piece- meal basis. He also advised that some complaints had been received on the resolutions adopted by the Commission in that they were not detailed enough. These resolutions have been revised and given to the Council prior to this evening's meeting. Mayor Moses asked why the plan was changed and under whose Comments direction was it changed. Mr. Bruckner advised that there Moses was much controversy from the business community so that another alternative was recommended. The Mayor further stated that he was aware of that but wanted to know why the Council had not been taken into consideration for preparation of the guidelines. It was ascertained after much discussion that the Council had approved the firm of POD, Inc. to prepare the plan for the West End with public hearings to be held by the Planning Commission and ultimately a public hearing before Council, to either ' approve or dis-approve the Planning Commission's recommendations. At this time, Mr. Ernie Glover of POD. Inc., presented a Slide pre - brief slide presentation of the west end and explained the sentation proposed plan to the Council. by Consltnt Much discussion was 'held regarding the plan, the zone change, widening of Industrial Street, use of Miller Street as a parking lot rather than a street. 11/02/87 PAGE SEVEN Councilman Cook asked the Planning Commission members who Cook asked were present in the audience if the plan as presented to the Ping Comm if Council was, in fact, the recommendations as submitted by recommenda- the Planning Commission to the Council. tions were as presented by Mr. Mike Falletta, Planning Commissioner, advised that the PC - Ping Com plan, as presented, was what the Planning Commission had Falletta recommended. concurred ' Lengthy discussion was held regarding the widening of Industrial Street, traffic flow, if hotels could be built in the area or if there would be need for a zone change to do so, and other aspects of the specific plan. Mr. Marc Sheldon addressed the Council stating that he felt Comments there was no need to change the zoning in the west end area, M. Sheldon and that if a major developer were to come into the City with a specific project, then the zone could be changed to suit his needs. He further stated that, as far as he was concerned, the specific plan had not been revised, it was still the same plan as originally presented to the Planning Commission. He also stated that the plan should be abandoned and direction given to return to a beautification plan for that area. Mr. Mike Falletta addressed the Council stating that there Comments were many revisions made to the original plan and that the M. Falletta Planning Commission felt that the over-all project was a benefit to the City and a workable plan. Mr. Conrad Bituin addressed the Council stating that he came Comments before that Body as a private citizen, not a Planning C. Bituin Commissioner, and wanted to voice his concern regarding the plan. He felt that it was not advantageous to the City and 'would cause problems and concerns to the business owners. Mr. Ronald Tressel addressed the Council stating that during Comments the Planning Commission hearings there were a lot of R. Tressel misunderstandings and lack of communication and that the staff should be commended because meetings were held with the business owners and they listened. There was dialogue between both factions. He stated that compromises were not made, rather an understanding and a working together. He had misgivings at first, but was happy to report that those misgivings had been alleviated. Mr. Kenneth Prestesater addressed Council stating that he Comments K. concurred with the Planning Commission's recommendations and Prestesater felt that the plan was best suited for that area and the City. Mr. Art Morales addressed the Council and asked what had Comments happened to the proposed service station that was to be A. Morales built on the corner of Foothill and Todd.Mr. Bruckner advised him that the applicant had received approval of all City requirements, and that it was up to the owner to proceed with construction of the service station. 'Mr. Bill Simpson addressed the Council asking whether the Comments service station would be a non -conforming use if the zone B. Simpson were changed and was advised that was so, because the decision to allow the service station was made prior to the adoption of the specific plan. An amortization period would begin at the time of construction of the service station. He also requested if present businesses in the west end area would be non -conforming if the specific plan was adopted, and was advised that if existing uses meet the current M-2 requirements then no amortization would be necessary. 11/02/87 PAGE EIGHT Mr. Ronald Legault addressed the Council regarding the Comments residential areas that are in the specific plan area and R. Legault wondered if they would have to be relocated. "He was advised vacate the alley off of Todd Avenue and Miller Street, that since they existed there prior to the adoption of the alley,Miller specific plan, they would be grandfathered in. during the vacation process, if it is determined that Community Development Director Bruckner advised the Council Responses that if a hotel were to be built in the M-2 area of the west Comm Dev Dir end project area, the zone would have to be changed as (appvd) hotels were not allowed in that zone. Previous discussion adjoining property owners. Motion was seconded that hotels would be allowed in the M-2 zone was inaccurate. Moved by Councilman Latta, seconded by Councilwoman Avila Hrg closed and unanimously carried by roll call to close the hearing. Moved by Councilman Latta and seconded by Councilman Cook to Adopt West adopt the West End Specific Plan, as amended; the Azusa End Plan General Plan Amendment; adopt the zone change recommendation et al and adopt Code Amendment No. 157 as recommended and direct new projs to the City Attorney to prepare the necessary documents. approval of the City Council. Motion died for the lack Moved by Councilman Cruz that an addendum be made to Addendum #1 Councilman Latta's motion that the zoning on Todd and corner of Foothill stay as commercial, however, that the language of Fthll&Todd the zoning section in the specific plan be changed to to allow provide that service stations are allowed only at the service sta. intersections of primary and secondary arterial streets, (appvd) thus the only corner available for a service station would be that of Todd and Foothill. Councilman Cook seconded the motion and it was carried unanimously by roll call vote. Moved by Councilman Cruz.that another addendum be made to Addendum #2 Moved by Councilman Cruz that a further addendum be made to Addendum #4 the main motion with regard to the proposed improvements for re: poposed Industrial Street: that the property owners would be imp. Indus - required to dedicate the property to the City and to pay for trial sts. the improvements prior to the final inspection being made; (appvd) not necessarily that the work would have to be done, but that dedication be made and all fees paid, so that the work could be done all at the same time. Motion was seconded by Councilman Latta and unanimously carried by roll call vote. The Council then voted on the main motion which included all Main motion of the amendments as stated above. Motion was carried w/3 amends. unanimously by roll call vote. appvd ISPECIAL CALL ITEMS Spec Call Mr. Mike Falletta addressed the Council on the proposed Comments transient occupany tax audit and asked what type of tax this M. Falletta was. He was advised that this tax was more commonly occ.tax referred to as the "bed tax" charged by motels for transients, and the tax subsequently paid to the City. 11/02/87 PAGE NINE Councilman Latta's motion, that staff be directed to Vacate Todd vacate the alley off of Todd Avenue and Miller Street, and alley,Miller during the vacation process, if it is determined that the St.(if Ctys) City owns the alley and the street, to sell it to the (appvd) adjoining property owners. Motion was seconded by Councilman Latta and unanimously carried by roll call vote. Moved by Councilman Cruz that a further addendum be made to Addendum #3 the main motion, that all new construction projects have the new projs to approval of the City Council. Motion died for the lack of a be appvd by second. Cncl (died) Moved by Councilman Cruz that a further addendum be made to Addendum #4 the main motion with regard to the proposed improvements for re: poposed Industrial Street: that the property owners would be imp. Indus - required to dedicate the property to the City and to pay for trial sts. the improvements prior to the final inspection being made; (appvd) not necessarily that the work would have to be done, but that dedication be made and all fees paid, so that the work could be done all at the same time. Motion was seconded by Councilman Latta and unanimously carried by roll call vote. The Council then voted on the main motion which included all Main motion of the amendments as stated above. Motion was carried w/3 amends. unanimously by roll call vote. appvd ISPECIAL CALL ITEMS Spec Call Mr. Mike Falletta addressed the Council on the proposed Comments transient occupany tax audit and asked what type of tax this M. Falletta was. He was advised that this tax was more commonly occ.tax referred to as the "bed tax" charged by motels for transients, and the tax subsequently paid to the City. 11/02/87 PAGE NINE Moved by Councilman Cook, seconded by Mayor Moses and unanimously carried by roll call to authorize the firm of Conrad and Associates to perform a three year audit of the seven firms paying transient occupancy tax to the City for the purpose of determining that correct reporting procedures are being followed and that accurate payment is being paid to the City. An audit of the transient occupancy tax has not been conducted since 1965. Mr. Mike Falletta addressed the Council regarding the completed project of the Gladstone Avenue medians and thanked the Council on behalf of all the residents in the area for installing the island and for its well -kept status. He further stated.that they were pleased and appreciative that the City absorbed the costs rather than have the residents pay through tax increments. Moved by Councilman Latta, seconded by Councilman Cruz and unanimously carried by roll call to approve Project No. 87- 725, Landscape and irrigation improvements of the Gladstone Avenue medians, L. Barrios and Associates, and authorize the Mayor to execute the Notice of Completion; further directing the City Clerk to have same recorded. The project was completed in compliance with all specifications and conditions of the contract. Conrad & Asso to audit firms re: trans.occ tax Comments M. Falletta thnkg for median on Gladstone Not. of Completion Proj. 87-725 Mayor Moses questioned the purchase of a transformer for the Questions Calmat property and asked if it was for public improvements. re: trans - Utilities Director responded in the negative and advised former by that it would be purchased from the Light Department's Moses budget and the equipment was needed to provide service to the customer. by Mayor Moses, seconded by Councilman Cook and Frml bidding unanimously carried by roll call to waive formal bidding waived to 'Moved procedures pursuant to the Municipal Code and authorize the purch trans - purchase of a 750 KVA transformer from Wesco Company in the frmer frm amount of $14,144.27, including sales tax. Wesco Co. Mr. Art Morales addressed the item regarding.leave without pay for the Human Resources Manager, questioning whether the position would be replaced or if there would be an acting manager. City Administrator Fuentes apprised him that he had assumed responsibilities for that office some time ago, and that he and the Personnel Officer would be handling the day to day activities. Moved by Mayor Moses, seconded by Councilman Cook and unanimously carried by roll call to grant a leave of absence without pay for Hugh Sadler, Human Resources Manager, for a period of one year, with the possibility of extension until his status is settled. Mr. Sadler has exhausted all leave balances as of November 4, 1987. Mrs. Gayle Avakian addressed the item concerning the transfer of 211.12 acre feet of water rights to the C Ay from the Azusa Agricultural Water Company. She questioned the amount of money the City would be paying and stated that Monrovia Nursery, the prime user, of Azusa Agricultural water paid much less and requested an explanation of the costs. She was advised that the transfer of water from the Azusa Agricultural Company to the City was water that the Azusa Ag did not pump and that the City was entitled to and that because of the transfer the City would be saving $32,618.37 in assessment fees to the Water Master for over pumping our prescriptive rights. The item did not address any fees to be paid by the City for this transfer of water. 11/02/87 PAGE TEN Comments A. Morales lv of absnce Hum Res Mgr Lv of Absence w/out pay Hum Res Mgr Comments G. Avakian transfer of wtr rights from Azusa Ag Moved by Councilman Cook, seconded by Councilwoman Avila and unanimously carried by roll call to approve the temporary transfer of water rights from the Azusa Agricultural Water :.Co#npany (211.12 acre feet) and authorize its execution. The transfer of this water will enable the City to save $32,618.37 in assessments to the Water Master for over pumping our prescriptive right for Fiscal Year 1986-87, and said transfer has been sanctioned by the Water Master. I PUBLIC PARTICIPATION Wtr rights frm Azusa Ag appvd Pub.Prtc. Mr. Bruce Webster requested that his item be placed on the B. Webster Agenda for the November 16th meeting, as he had another next Agenda engagement and could not stay - his items dealt with parking sign complaints and utility deposit fees. Mr. Art Morales addressed the Council regarding the rezoning A. Morales opinion survey conducted by the Planning Department, and prezoning felt that the survey lacked information and that many survey residents did not understand it and that more time for responding should be given. Mr. Murray Hirota addressed the Council regarding the M. Hirota rezoning survey also. He felt that the survey was very prezoning vague and that people did not understand it; some of them survey threw the survey away, because it was not properly presented. He also stated that it should be done again in separate sections. He asked the Community Development Director the status of the present survey and was advised that the data was being compiled and should be ready to present to the Council at their next meeting. ' Mrs. Catherine Moore representing Living Alternatives, also C. Moore known as the Azusa Pregnancy Testing Center, addressed req for funds Council requesting an exemption of the Occupancy permit fees of $240.75 or a donation from the City in that amount to cover the charge. Since the item was not placed on the Agenda, it was moved by Item to be Mayor Moses, seconded by Councilman Cruz and unanimously put on nxt carried by roll call to place this item on the Agenda for mtg agenda the meeting of November 16, 1987. Mr. Howard, Kennedy addressed the Council and advised that the Action Committee to Save Azusa Greens is having a Victory Party on November 19, 1987, at 7:00 P.M., at Al Burrito's Restaurant and that the whole city was invited to attend. He hoped that the Council and staff would attend, and that invitations would be forthcoming. OTHER BUSINESS[CITY COUNCIL Councilwoman Avila also echoed the sentiments of the earlier speakers regarding the prezoning survey and felt that the message was not clear and also that some residents did not receive any forms. She thought that perhaps the time to return the survey should be extended. After discussion it was decided to wait until information was received from the Planning Commission on this survey and if it was inconclusive then another survey could be prepared stipulating information desired in a more comprehensive manner. Councilman Cook offered a resolution entitled: H. Kennedy inv. to Victory pty OthBus/Cncl If survey results not conclusive new one to be made A RESOLUTION OF THE CITY COUNCIL OF THE CITY OFk AZUSA TO Res. #8334 RECESS TO CLOSED SESSION ON NOVEMBER 2, 1987, PURSUANT TO Closed Sess THE PROVISIONS OF GOVERNMENT CODE SECTION 54957, AND MAKING FINDINGS PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (c). 11/02/87 PAGE ELEVEN Moved by Councilman Cook, seconded by Mayor Moses to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: AVILA, COOK, CRUZ, LATTA, MOSES NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE TIME OF RECESS TO CLOSED SESSION: 11:36 P.M. THE CITY COUNCIL RECONVENED AT 12:48 P.M. Reconvened Moved by Councilman Latta, seconded by Councilman Cruz and Adjourn unanimously carried to adjourn. TIME OF ADJOURNMENT: 11:50 P.M. NEXT RESOLUTION NO. 8335 NEXT ORDINANCE NO. 2359 11/02/87 PAGE TWELVE