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HomeMy WebLinkAboutMinutes - June 14, 1988 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL, REDEVELOPMENT AGENCY AND THE INDUSTRIAL DEVELOPMENT AUTHORITY REGULAR MEETING JUNE 14, 1988 - 6:00 P.M. 1 The City Council, the Redevelopment Agency and the Industrial Development Authority of the City of Azusa met in adjourned regular session at the above date and time in the Azusa Woman's Club. Mayor/Chairman Moses called the meeting to order and led in the salute to the Flag. ROLL CALL PRESENT: COUNCILMEMBERS,/DIRECTORS: AVILA, STEMRICH, NARANJO, LATTA, MOSES ABSENT COUNCILMEMBERS,/DIRECTORS: NONE ALSO PRESENT Acting City Attorney/General Counsel Daube, City Administrator/Executive Director Fuentes, Chief of Police/Assistant City Administrator Wood, Director of Finance Craig, Director of Community Development Bruckner, Director of Community Services Guarrera, Utilities Director Hsu, City Librarian Alaniz, Redevelopment Manager Steel, Economic Development Analyst Katchen-Gall, Childrens' Librarian Klatt, Administrative Assistant Sperl, Deputy City Clerk/Deputy Secretary Lara, Administrative Clerk Toscano. The City's contracts with its refuse collection contractor, Western Disposal, provide for indexing the rates annually for residential pickup and bi-ennially for commercial and industrial pickup. Proposed resolutions amending the refuse collection agreement and the franchise with Western Disposal were presented. Councilwoman Avila offered a resolution entitled: Call to order Roll Call Also Present Refuse con- tracts w/ Western A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. #8435 APPROVING AN AMENDMENT TO THAT CERTAIN AGREEMENT DATED JULY amend to agmt 1, 1968, BETWEEN THE CITY OF AZUSA AND WESTERN DISPOSAL fr residen- COMPANY, AS AMENDED, RELATING TO THE COLLECTION OF tial refuse RESIDENTIAL GARBAGE AND RUBBISH WITHIN THE CITY OF AZUSA. collection Moved by Councilwoman Avila, seconded by Councilman Latta to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: ' AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: AVILA, STEMRICH, NARANJO, LATTA, MOSES NONE NONE Councilman Stemrich offered a resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. #8436 APPROVING AN AMENDMENT TO THAT CERTAIN AGREEMENT DATED amend to agmt JANUARY 21, 1985, BETWEEN THE CITY OF AZUSA AND WESTERN fr commercial DISPOSAL COMPANY, AS AMENDED, RELATING TO THE COLLECTION OF refuse COMMERCIAL AND INDUSTRIAL GARBAGE AND RUBBISH WITHIN THE collection CITY OF AZUSA. Moved by Councilman Stemrich, seconded by Councilwoman Avila to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCIL14EMBERS: AVILA, STEMRICH, NARANJO, LATTA, MOSES NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE City Administrator/Executive Director then discussed the annual budget for fiscal year 1988-89, stating that he was pleased to announce that, for the second year running he was presenting a proposed balanced budget. Revenues and expenditures were presented and explained in detail. Administration budget was discussed which includes City Council, City Administration operations, City promotion and membership, Community Development Block Grant Program, Switchboard and Multilith. Proposed change was discussed regarding deleting position of Administration Services Director, which would have been a new position, and retaining Assistant City Administrator position at a savings of $8,000.00. The Chief of Police would still retain present title of Chief of Police/Assistant City Administrator and during times City Administrator was on leave, either he (Chief) or the new Assistant would assume his duties. Discussion was held regarding creation of a .Screening Committee to investigate requests from citizens for waivers of fees for use of City facilities as well as equipment. Often these organizations had fund raising events in the City, for scholarships, etc., but areas other than Azusa were benefitting and in such cases they should be told to 'hold those events in the cities that were receiving the funds, not Azusa. Such a committee would be beneficial because it would evaluate these requests and make recommendations to the Council for action. Discussion was held regarding request for funding or provi- ding office space, from Edgewood Counseling Center. It was consensus that since representative was not in attendance at this time, and that many questions regarding their proposed budget, by-laws, and number of Azusans receiving these services were unanswered, that this be brought to_ the Council at a regular meeting for discussion. Comments by Cty Admin/ Exec.Dir re: budget Admin budget Delete Admin Svcs Dir, add Asst. City Admin Screening Comm for waivers of fees Edgewood Cnsing Cntr req for funds It was then moved by Mayor Moses, seconded by Councilman Admin bdgt Latta and unanimously carried by roll call to approve the approved Administration budget as presented, incorporating complement changes and screening committee as discussed. Human Resources budget consisting of employee benefits, self Human Res insurance: Workers' Compensation and Liability Claims and budget General Insurance, was then discussed. The position of Human Resources Director was listed but frozen at this time. Moved by Councilwoman Avila, seconded by Councilman Stemrich Human Res and unanimously carried by roll call to approve the Human bdgt appvd 'Resources budget as presented. City Clerk's budget was presented for review. One election City Clerk is scheduled for this year, in November, for proposed ballot budget measures regarding revenues. Moved by Councilman Stemrich, seconded by Councilman Naranjo City Clerk and unanimously carried by roll call to approve the City bdgt appvd Clerk's budget as presented. 06/14/88 PAGE TWO Finance budget consisting of Administration and general Finance accounting, City Treasurer, Purchasing, Business License and budget Computer Services was discussed. Moved by Councilwoman Avila, seconded by Councilman Naranjo Fin Bdgt and unanimously carried by roll call to approve the Finance appvd budget as presented. Juanita Paule, Executive Director of Edgewood Counseling Comments Center, was in attendaiace at this time and addressed the J. Paule 'Council with regard to her request for funds. She stated Edgewood that they were partially funded by United Way. That their Cnsing present facility is over crowded and since one third of their clients are Azusa residents, that Azusa was the logical choice for another office. Discussion was held regarding office space, monies, other Req refrd funding, cost of therapists, etc. It was consensus of the to staff Council to refer this matter to staff and that Ms. Paule furnish Edgewood's by-laws, their proposed budget and any other substantiating facts necessary. Library budget was discussed at this time, and the need to Library. augment its budget for book purchases. The Library receives budget a State grant, which they have kept in reserve for possible automation of the Library. It was consensus of the City Librarian and Council that $21,000.00 of these funds could be used for new book purchases, with a possible allocation of an additional $20,000.00 for the following fiscal year budget, which would, hopefully, be forthcoming from new revenues that the Council will be studying within the next few weeks. Moved by Mayor Moses, seconded by Councilwoman Avila and Library carried by roll call to approve the Library budget, bdgt appvd augmenting it with the $21,000.00 from the State Grant. w/allocation Councilman Stemrich abstaining. fr bk purch. The Public Safety budget consisting of the Police Public operations, Emergency Services, Area D Emergency Services Safety and Contract Services was discussed. The budget includes budget the contract with the Los Angeles County Fire Department for fire services and para -medics. Moved by Mayor Moses, seconded by Councilman Naranjo and Public unanimously carried by roll call to approve the Public Safety bdgt Safety budget as presented. appvd The Community Services budget consisting of Recreation, Comm. Svcs Senior Programs, Transportation and the Head Start Program, budget was discussed. The Head Start is a new program that has just been formulated. Moved by Mayor Moses, seconded by Councilman Latta and Comm. Svcs unanimously carried by roll call to approve the Community bdgt appvd Services budget as presented. The Community Development budget consisting of Planning, Comm. Dev Building Regulations, Engineering operations, Contract budget maintenance, Public Works: Parks, Streets, Building 'Maintenance and Central Garage, was discussed at length. At present we contract for engineering services and proposed In house budget included hiring of a Civil Engineer, which would be Civil Eng. more cost effective and the individual would be working on a & Bldg Insp full time basis, not part: time, as present consultant. In & official the Building Regulations, another proposed change was Title change discussed. Currently, we contract with Los Angeles County for Code for this service and numerous complaints are received Enf. Off regarding plan check delays, inspections, hours of operation, etc. Proposed budget would include one Building 06/14/88 PAGE THREE Official and one Building Inspector. A higher degree of service could be accomplished with in-house personnel. The only other change contemplated was a title change for the Code Enforcement Officer to Administrative Assistant/Code Enforcement Officer, however this would be presented to the Personnel Board for final action by the Council. Moved by Councilman Stemrich, seconded by Councilman Latta and unanimously carried by roll call to approve the Community Development budget as presented to include changes enumerated above. THE CITY COUNCIL, REDEVELOPMENT AGENCY AND THE INDUSTRIAL DEVELOPMENT AUTHORITY RECESSED AT 7:45 P.M. FOR TEN MINUTES. THE CITY COUNCIL, REDEVELOPMENT AGENCY AND THE INDUSTRIAL DEVELOPMENT AUTHORITY RECONVENED AT 7:55 P.M. The Municipal Utilities budget consisting of Water operations, Electric operations and Consumer Services was discussed. Two changes were presented. One, a 'title change, of the Utility Yard Office Assistant to Utility Yard Office Assistant/Meter Test Technician Assistant. The incumbent has submitted his resignation and with the title change, the position would have added responsibilities with an increase in salary. The other change was Customer Services Representative. At present the position is part time temporary and it is requested that it be a full time position. Moved by Councilman Naranjo, seconded by Councilman Latta and unanimously carried by roll call to approve the Municipal Utilities budget as presented, incorporating above Lchanges. . The Debt Service budget was discussed which included multi family bond projects, Certificates of Participation, etc. Comm Dev bdgt appvd Recess Reconvened Utilities budget Title change for Util Yard Asst & 1 part time Cust. Svcs Rep to full time Utilities bdgt appvd Debt Service budget Moved by Mayor Moses, seconded by Councilman Stemrich and Debt Svc unanimously carried by roll call to approve the Debt Service bdgt appvd budget as presented. The Capital Improvement Program budget was discussed. Funds have been carried over from present fiscal year and added to monies for this fiscal year. One of the projects listed is the reservoir, and discussion was held regarding status of same. At present the EIR is being circulated for public input and when finalized, the issue will be presented for Council approval as well as approval of location for the reservoir. Moved by Mayor Moses, seconded by Councilman Latta and unanimously carried by roll call to approve the Capital Improvement Program budget as presented. A question arose regarding the funds augmented for the Library budget, and persons were requesting to address this item. L'It was then moved by Coucilwoman Avila, seconded by Mayor Moses and carried by roll call to reopen discussions on the Library budget. Councilman Stemrich abstaining. CIP budget CIP bdgt appvd Reopen disc. on Lib bdgt Mrs. Elizabeth Wertz addressed this item stating that if Comments these funds from the State grant were used the Library would E. Wertz never be automated. She felt that other funds should be used re: loss for the book purchases and leave the grant funds alone, so of grant as not to lose our funding. funds 06/14/88 PAGE FOUR Director Latta offered a resolution entitled: A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF Res. #465 AZUSA ADOPTING THE BUDGET AND APPROVING APPROPRIATIONS FOR adopting THE FISCAL YEAR COMMENCING JULY 1, 1988 AND ENDING JUNE 30, budget for 1989. Redev. Moved by Director Latta,seconded by Director Stemrich to waive further reading and adopt. Resolution passed and adopted by the following vote of the Agency: 'AYES: DIRECTORS: AVILA, STEMRICH, NARANJO, LATTA, MOSES NOES: DIRECTORS: NONE ABSENT: DIRECTORS: NONE Director Latta offered a resolution entitled: A RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE Res. #13 CITY OF AZUSA ADOPTING THE BUDGET AND APPROVING adopting APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 1988 budget for AND ENDING JUNE 30, 1989. IDA Moved by Director Latta, seconded by Director Naranjo to waive further reading and adopt. Resolution passed and adopted by the following vote of the Agency: AYES: DIRECTORS: AVILA, STEMRICH, NARANJO, LATTA, MOSES NOES: DIRECTORS: NONE ABSENT: DIRECTORS: NONE Moved by Mayor/Chairman Moses, seconded by Adjourn Councilman/Director Latta and unanimously carried to adjourn. TIME OF ADJOURNMENT: 9:00 P.M. 1 NEXT RESOLUTION NO. 8438 NEXT ORDINANCE NO. 2372 06/14/88 PAGE SIX