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HomeMy WebLinkAboutMinutes - February 18, 1993 - CC (2)CITY OF AZUSA MINUTES OF THE CITY COUNCIL ADJOURNED/SPECIAL MEETING WORKSHOP MEETING FEBRUARY 18, 1993 - 9:00 A.M. The City Council of the City of Azusa met in adjourned/ Special session at the above date and time at Azusa Pacific University. Mayor Moses called the meeting to order. Call to order ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: DANGLEIS, MADRID, NARANJO, ALEXANDER, MOSES ABSENT COUNCILMEMBERS: NONE ALSO PRESENT Also Present City Administrator Garcia, Chief of Police Nelson, Director of Finance Craig, Utilities Director Hsu, Director of Community Development Bruckner, Director of Community Services Guarrera, City Librarian Maghsoudi, Superintendent of Public Works Pedroza, Administrative Analyst Dadaian, Deputy City Clerk Toscano. City Administrator Garcia addressed Council and staff with a City Admin brief overview of the intent of the workshop and advised comments that the agenda is flexible and all would have the opportunity to express views, goals and suggestions in order to work together to meet goals for the coming year. Director of Community Services Guarrera addressed Council Guarrera and staff advising that at the Transit Division's monthly comments safety meeting the statement of concurrence and support of a Substance comprehensive substance abuse policy was presented and Abuse signed by all employees of the Transit Division. The policy Policy consists of the following: pre-employment, reasonable suspicion, post accident, return -to -duty and random subjects. He further stated that there are approximately 5,000 riders per month that ride the fixed route, 2,600 per month ride dial a ride, with 188 county riders, and 215 riders on metro access, which fall under ADA requirements. Discussion was held between Council and staff regarding the Discussion issue of a substance abuse policy and its aspects such as requirements, legal standpoint, procedures, morale of City employees and policy provisions. Moved by Councilman Dangleis, seconded by Councilman Naranjo Substance and unanimously carried by roll call to adopt the Substance Abuse Abuse Policy for all employees in the Transit Division as Policy mandated by Federal Government per contracts with other Transit agencies and also per requirement of the present insurance Division policy. (appvd) Redevelopment Director Steel addressed Council regarding the Steel Community Development Block Grant Allocations. He suggested comments that Council determine an amount of CDBG funds to be set CDBG aside for public service projects which will eventually be identified. He advised that the County has an absolute deadline of March 2, 1993 to submit the CDBG allocations and perhaps Council could select the amount for set-aside for public service projects to be placed in what is called a contingency category and funds will be allocated at a later date, when projects are identified. Lengthy discussion was held between Councilmembers and staff Discussion regarding the several projects that the contingency funds could be used for. Some projects suggested were: sister city, golden days, evening clinic, a day labor center, homeless shelter, the pool, youth programs, Drug and Gang Task Force, education for at risk youth, and the food bank. 'Discussion was also held regarding the subject of the City's responsibilites, role, and functions. It was noted that the County and State funded health and social services are not the City's responsibilities or functions. It was consensus of all Council and staff that one main common goal is to assist youth of the community. Moved by Councilman Dangleis, seconded by Councilman Naranjo Motion to allocate the CDBG funds for the Handyman Program, Sr. (failed) Referral & Case Management, Administration, Section 108 Loan Debt Service and that the remaining allocation be for youth enhancement activities. Further, that Chief Nelson, Community Services Director Guarrera and Councilman Naranjo, as Council liaision, come back with a draft of a program for the youth activities for this year. Motion failed, Mayor Moses, Councilwoman Madrid and Councilman Alexander dissenting. Director of Redevelopment advised that out of the $140,748 Steel in contingency, approximately $80,000 could be used for comments public service projects that qualify under CDBG guidelines. Moved by Councilwoman Madrid, seconded by Mayor Moses and Motion carried by roll call to allocate the CDBG funds to the appvd Handyman Program, Sr. Referral & Case Management, 'Administation, Section 108 Loan Debt Service, Azusa Evening Clinic for a total amount of $6,000 through December, 1993, and that the remaining allocation be for youth enchancement activities. Further, that Chief Nelson, Community Services Director Guarrera and Councilman Naranjo, as Council liaision, come back with a draft of a program for the youth activities for this year. Councilman Dangleis dissenting. It was consensus of Council to recess for approximately five minutes. TIME OF RECESS: 10:43 A.M. Recess THE CITY COUNCIL AND STAFF RECONVENED AT 10:51 A.M. Reconvened Each Councilmember voiced his/her opinion of possible Discussion attendance at City Staff meetings. A suggestion was made various that the Blue sheet include future projects to be presented by staff so that Council could be aware of an upcoming event and have time to either receive more information or even participate in the event. Suggestions were also made regarding having study sessions before Council meetings and/or a synopsis of the upcoming agenda items. Discussion was held between Council members and staff Discussion regarding staff's response at Council meetings. Suggestions various were made that staff only attend meetings when they have items of concern, that they not attend meetings at all, but that the City Administrator respond to questions on items, or that seating arrangements be altered so that staff would face Council and respond to questions directly, without having to go to the podium. Lengthy discussion was held regarding Public Participation Discussion and several suggestions were made regarding rules of Pub Part 02/18/93 PAGE TWO conduct, and possible policy changes. Further, discussion was held regarding agenda items and the content. Suggestions were made that more accurate summaries be included in all items as well as budget account numbers. Roundtable discussion consisted of suggestions of a study Discussion session before Council meetings, Centennial Square and various possible further exploration of options for the Square with a time limit of forty-five days. That would include bank option, post office, alternative site for new Light and Water Building and an update on the Northeast corner of Dalton and Foothill. It was consensus of Council to recess for lunch. TIME OF RECESS: 12:00 NOON Recess THE CITY COUNCIL AND STAFF RECONVENED AT: 12:28 P.M. Reconvened Each Councilmember listed his/her goal for Strategic Plan of Discussion Azusa, which were as follows: Centennial Square, Day Labor, Strategic tighter budget, bringing in new business, strategic plan, Plan meeting between School District and Council, Pool Square complex, explore new sources of revenue, expansion of Utilities building, more enterprising, creating more personal freedom, and a partnership between community and City Government. City Librarian Maghsoudi addressed Council and staff Strategic presenting an outline of the Strategic Plan, Azusa 2000. Plan/Azusa She stated that with State budget crisis impacting cities, 2000 there is a need to plan future goals in order to be effective in providing services, while still meeting the expectations of its citizens for a better quality of life. The objectives of the Azusa 2000 effort would be to obtain feedback from the community about existing City services, obtain community feelings and attitudes about current and future City issues, develop a vision for Azusa, embodied in a Policy Plan which is developed by citizens, commission, and the City Council. She stated that there is a timetable for the proposed process, a proposed statement of community issues and proposed questionnaires for a 5% sample survey, a mail -out resident survey, and a mail -out business survey. Director of Community Development addressed the issue Dir Comm Dev explaining in detail, the process of obtaining the comments information from the public through survey, as well as workshops to be held with community, boards and commissions and businesses. Lengthy discussion was held between Councilmembers and staff Discussion regarding the questions on the survey; Council suggestions consisted of the following: that questions not be so specific, but more general, a question asking what the public perceives as the role of a Councilmember, and to allow the AUSD and Chamber to provide two or three questions for the survey in order to allow them to be a part of the partnership in Azusa 2000. They also questioned the significance of some questions asked on the survey and suggested that some questions be labeled as "optional". It was consensus of Council that the questionnaire be modified, taking suggestions voiced by Councilmembers, reviewed and discussed at another workshop by Councilmembers and staff. It was consensus of Council to recess. TIME OF RECESS: 1:45 P.M. Recess THE CITY COUNCIL AND STAFF RECONVENED AT: 1:54 P.M. Reconvened Chief of Police Nelson addressed Council and staff presented COP comments a statistical report on arrests, services calls, services 02/18/93 PAGE THREE calls, community policing, problem oriented policing and his goals for Azusa 2000. He stated that the overall crime statistics are down. Discussion was held regarding several programs that the Police Department is currently providing. Director of Finance addressed Council and staff detailing Dir of Fin the Mid -Year budget which consisted of I) General Fund, Mid -Year a.) Estimated Revenues, b.) Appropriations, II)Enterprise Review Funds, a.) Light Fund, b.) Water Fund, c.) Sewer Fund, III) Capital Improvement Fund; IV) Initial Budget Projection for FY 1993-94 budget. He presented a draft budget transfer representing revenue decreases of $627,650, revenue increases of $1,197,000 and appropriation increases of $259,000. He advised that Section 3.04.050 of the Azusa Municipal Code requires a public hearing before Council can approve a transfer that is more than $1 million. Councilman Alexander temporarily left the meeting at 2:35 Alexander P.M. left Moved by Mayor Moses, seconded by Councilman Naranjo and Mid -Year carried by roll call to receive and file the Midyear Review Financial Review and set March 15, 1993 as the date for a Received & public hearing on the draft Resolution approving filed Appropriation Amendment for Fiscal Year 1992-93. Councilman Alexander was absent. It was consensus of Council to adjourn. Adjourn TIME OF ADJOURNMENT: 3:03 P.M. NEXT RESOLUTION NO. 93-ClS NEXT ORDINANCE 02/18/93 NO. 92-03 PAGE FOUR Redevelopment Director addressed Council and staff CRA Mid - presenting the Mid -Year Budget Review for Redevelopment Year Review Agency. He advised that State cuts have caused concerns for the Agency and the State is planning to take approximately 408 of the revenue from general resources. Mayor Moses offered to go to Sacramento to lobby/protest against proposed funds to be taken from the Agency. Mayor Moses left the meeting at 2:50 P.M. Moses left Councilman Alexander returned to the meeting at 3:03 P.M. Alexander rtnd General discussion was held regarding budget revenues. General Topics of discussion consisted of apartment taxes, paid for discussion performance, employee incentive program, which would create more productivity, additional day for swap meet, and additional revenue increasing measures. It was consensus of Council to adjourn. Adjourn TIME OF ADJOURNMENT: 3:03 P.M. NEXT RESOLUTION NO. 93-ClS NEXT ORDINANCE 02/18/93 NO. 92-03 PAGE FOUR