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HomeMy WebLinkAboutMinutes - June 6, 1994 - CC1 t 1-09 CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING JUNE 6, 1994 - 7:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Civic Auditorium. Mayor Alexander called the meeting to order, and led in the salute to the Flag. Call to Order INVOCATION was given by Reverend John Sims of Prevailing Word Ministry. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, MADRID, NARANJO, BEEBE, ALEXANDER ABSENT: COUNCILMEMBERS: NONE Also Present ALSO PRESENT: Interim City Attorney Barbosa, City Administrator Garcia, Chief of Police Nelson, Finance Director Craig, Community Development Director Bruckner, Utilities Director Hsu, Director of Community Services Guarrera, Superintendent of Public Works Pedroza, City Engineer Abbaszadeh, City Librarian Maghsoudi, Redevelopment Director Cervantes, Redevelopment Project Manager Forintos, City Treasures Talley, City Clerk Solis, Deputy City Clerk Toscano. CEREMONIAL Ceremonial The entire Council presented a proclamation to Romy Pangilinan proclaiming the Proc Philippine week of June 12 through June 18, 1994, as "Philippine Independence Week" in the I`nydekendence ee City of Azusa. Mr. Romy Pangilinan and Ms. Lee Cummings, members of the Philippine R. Pangilinan & Independence Steering Committee addressed Council thanking Councilmembers and L. Cummings Staff for their support and assistance in preparing the Proclamations recognizing the comments celebration of Philippine Independence Week and invited all to join in the festivities. Mr. Gilbert Becerril, member of the Azusa Veterans Committee, addressed Council G. Be erril providing an update of the America Supporting Americans Program. program Moved by Mayor Alexander, seconded by Councilmember Beebe and unanimously Mtg Dedicated carried by roll call that the meeting be dedicated to the memory of D -Day, the to D -Day invasion of Normande. Pub Part. Ms.Donna Longlin of the American Legion Post 180, addressed Council providing D. Longtin background information regarding the American Legion Bingo License, advised that American Legion the American Legion will be moving to another location and requested waiver of the Post 180/Bingo six month waiting period for Bingo License transfer. License transfer Mr. Chuck Nine of the American Legion Post 180, addressed Council in favor of C. Nine the waiver of the six month waiting period for the Bingo License transfer and comments advised of the groups the Post supports. Mr. Joe Peake, Principal of Lee School addressed Council in favor of the waiver of J. Peake the six month waiting period for the Bingo License transfer for the American Legion comments Post 180. Moved by Mayor Alexander to waive six month waiting period for the Bingo Motion to appve License transfer for the American Legion Post 180. Motion died for the lack of a died second. Discussion was held between Councilmembers and Ms. Longtin of the American Discussion Legion Post 180 regarding the need for more information regarding the application, transfer, the operation, security, maintenance and volunteers. Moved by Councilmember Hardison, seconded by Councilmember Madrid and Matter referred unanimously carried by roll call to continue the matter until further information is to Staff for more received from staff. information Moved by Mayor Alexander to permit all speakers concerned to addressed the Alexander, subject of the bear incident in Azusa. Motion died for the lack of a second. comments Moved by Councilmember Beebe, seconded by Mayor Alexander and unanimously Pub Part till carried by roll call to permit speaking on the bear incident until 9:00 P.M. 9P.M. The following individuals addressed Council expressing their concerns, pro and con Bear incident regarding the Black Bear incident, on May 20, 1994. Pros & cons Jim Willison, and son, Brian Willison, Martine Colette, of Wildlife Waystation, Various individuals Susan Kiplinger, Ed Simpson, Carlos Hunter, Ron Legault, Keith Bushey, Pat addressed the Peyovich, and Lucy Shelton. Moved by Mayor Alexander, seconded by issue Councilmember Madrid and carried by roll call to allow Lucy Shelton additional speaking time. Councilmember Beebe dissenting and Councilmember Naranjo abstaining. Moved by Mayor Alexander, seconded Councilwoman Madrid and carried by roll More time Pub call to allow more time for Public Participation to permit additional speakers on the Part Bear incident. Councilmember Beebe dissenting and Councilmember Naranjo abstaining. They are as follows: Ron Lohr, Sandra Behm, and Bill Dyer. Mayor Alexander addressed the issue giving his experience and summary of what Mayor Alexander transpired on that day and the result of the investigation which in his opinion comments provided complete justification for the Azusa Police Officers handling of the matter. He further commended them and in particular Sergeant Collins for the responsible and humane actions that were taken, ending regretfully with the death of the Bear after all possible avenues, otherwise, were found to be inadequate. Other Councilmembers also provided their support of the Officers and the need for Council adequate procedures by the City to handle situations of this nature. comments City Administrator Garcia addressed the issue advising Council and audience that a City Admin Wildlife Commission is being formed and that the first meeting will take place and comments the end of June, 1,994. 06/06/94 PAGE TWO fl The CONSENT CALENDAR consisting of Items 1 through 21 was approved by Consent Cal. motion of Councilmember Madrid, seconded by Councilmember Beebe and appvd. G13 & unanimously carried by roll call vote, with the exception of items G-13 & G-20, G20, Spec Call which were considered under the Special Call portion of the Agenda. 1. The Minutes of the adjourned regular meeting of May 9, 1994, and the regular Min appvd. meeting of May 16, 1994, were approved as written. 2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 94-C81 APPROVING APPROPRIATION AMENDMENTS FOR FISCAL YEAR Budget Trnfrs 1993-94 PURSUANT TO SECTION 3.04.050 OF THE AZUSA MUNICIPAL CODE. 3. The City of Azusa Utilities Department completed the installation of Easement underground electrical service for the new dormitory on Azusa Pacific APU University campus. The City had requested and APU agreed to dedicating the utility easement to the City. The easement was accepted and its recordation was authorized. 4. The City of Azusa, along with Banning and Colton, entered into a Power Sales Agreement with Idaho Power Company in 1990. After the Agreement was executed, the Federal Energy Regulatory Commission (the "FERC:) did away with the Benchmark Rate of Return as referred to in the Agreement. An Amendment to the Power Sales Agreement was approved replacing the former FERC Benchmark Rate of Return with a rate of return equal to Idaho Power Company's internally calculated Rate of Return. 5. The Water Division recently replaced the 8' water distribution main on Louise Avenue between First and Paramount Streets. In 1986, a 14" water transmission main was also installed on Louise Avenue, and over the last three years the Water Division has repaired many water main leaks up and down the roadway. The curbs have been raised by the trees over a foot in some areas, and the surface material is over twenty years old. The Public Works Division will repair the raised curbs, and it is proposed that the Water Division contract for the overlay. Three quotes were received. Formal bidding procedures were waived pursuant to the Municipal Code and GM Sager Construction Company, Inc., low quote, was awarded the contract for the Louise Avenue overlay. Amendment to Power Sales Agreement Idaho Power Co. Louise Ave. Overlay GM Sager Constr. 6. Request of Chief of Police Byron Nelson on behalf of Azusa Explorer Post Azusa Explorer 403, to waive the April 1, 1994 deadline for applying for a permit for a Fireworks permit fireworks stand was approved. 7. The City Treasurer's Report as of April 30, 1994 was received and filed. Treas. Rpt 8. Specifications for janitorial services and the three year contract were approved Specs Janitorial and the City Clerk was authorized to advertise for bids. Service 9. Specifications for landscape maintenance service of various median islands and Specs Landscape public facilities and the three year contract were approved and the City Clerk Maintenance was authorized to advertise for bids. 06/06/94 PAGE THREE 1 i 10. The Engineering Division has completed final checking procedures for Final Final Parcel Map Map No. 23908 which pertains to the subdivision of property located north of No. 23908 Foothill Boulevard, between Azusa and San Gabriel Avenues, by the owner, and the City of Azusa Redevelopment Agency for the purpose of commercial development. The Engineering Division has found that it is in substantial conformance with the State Subdivision Map Act and the City of Azusa requirements. The Final Map was approved and its recordation was authorized. 11. Bid opening was held in the Office of the City Clerk on Tuesday, May 31, Purchase Pick-up 1994, for a 3/4 ton pickup truck with utility body. One bid was received. The Truck w/Utility purchase was awarded to Foulger ford, sole bidder, in the amount of $21,930 Body and funds are available in the Capital Improvement Project account. 12. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 94-C82 APPROVING PARKING PROHIBITION ON INDUSTRIAL STREET FROM Parking prohibi- 145' WEST OF GEORGIA PLACE TO VERNON AVENUE. tion Industrial 13. SPECIAL CALL ITEM. 14. Bid opening was held in the Office of the City Clerk on april 19, 1994, for the Playground Improvement/Handicapped Accessibility for Slauson and Gladstone Parks. One bid was received. CDBG has authorized $68,210 for the project. Public works has agreed to provide the manpower to install the necessary concrete work. The contract was awarded to MD Structural Contractor, sole bidder, in the amount of $59,660.06; authorization was given to the Mayor to execute, and staff was allowed to purchase the necessary concrete and sand, within budget limits, to complete the project. 15. The Light and Water Department received proposals for Project No. C09401, the Replacement of the HVAC System in Azusa City Hall. The proposals were evaluated internally by the Light and Water staff, Public Works Department, and Servidyne Inc., the company that previously completed an energy analysis of the' existing City Hall HVAC System. Formal bidding procedures were waived pursuant to the Municipal Code, due to the complexity of the project, and the contract was awarded to Barr Engineering at a not -to - exceed amount of $84,241 for the replacement of the City Hall heating/air conditioning system. 16. In 1991, the City of Azusa Light & Water Department installed five new breakers in the Azusa Substation to increase the loading capability of the system. In conjunction with this expansion Edison needed to install additional equipment to accommodate the added capacity at the substation. Pursuant to the Rules and Regulations of the Edison tariff, Azusa was obligated to reimburse Edison for the cost of installing additional equipment as Added Facilities Charges. Edison inadvertently neglected to forward the contractual document to Azusa for execution in 1991. The application and Contract for Added Facilities were approved and the Mayor was authorized to execute same. 06/06/94 PAGE FOUR Spec Call Playground equipment MD Structural Contractor HVAC System Barr Engineering Agmt for added facilities SCE 17. A Letter Agreement with Elsinore Valley Municipal Water District for Lake Letter Agmt Elsinore Pumped Storage Project was approved. The agreement was reviewed Elsinore Valley by Special Counsel for the Cities and its execution was authorized after the Municipal Water City has received the executed original from EVMWD. District 18. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, Res. 94-C83 CALIFORNIA, APPROVING THE OPENING OF THE CITY OF AZUSA'S . First Interstate PAYROLL ACCOUNT WITH THE FIRST INTERSTATE BANK OF Bank/City's CALIFORNIA. Payroll Bank 19. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 94-C84 URGING SUPPORT OF MENTAL HEALTH SERVICES. Mental Health 20. SPECIAL CALL ITEM. Spec Call 21. Two separate Resolutions authorizing payment of warrants by the City were adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 94-C85 & ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING 94-C86 THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. Warrants MECIAL CALL ITEMS Special Call Items Councilmember Madrid recognized employees receiving permanent status/step increases, and bade farewell to those employees separating from City employment. It was then moved by Councilmember Madrid, seconded by Councilmember Beebe and unanimously carried by roll call to approve Human Resources Action Items. 13. Human Resources Action Items were Approved as follows: EMPLOYEE STEP INCREASE AND PERMANENT STATUS Human Res. RECOMMENDATIONS: Action Items NAME STATUS EFFECTIVE G. Dadaian Step 5 05/19/94 J. Kirstenfad Step 3 05/19/94 R. Schmidt Step 4 05/03/94 NEW APPOINTMENT S. Lewis, Library Assistant I, effective 06/06/94 P. Devote', Police Officer, effective 05/24/94 J. Dominguez, Street Maintenance Crew Supervisor, effective 06/03/94 J. Taylor, Water Utility Operator Supervisor, effective 05/24/94. LEAVE REQUEM None. 06/06/94 PAGE FIVE Mayor Alexander addressed Resolutions of intention to levy and collect assessments for Landscaping and Lighting District and Fire Suppression Benefit District for Fiscal Year 1994-95 and annually thereafter, stating his opposition to them. Councilmember Madrid offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN "CITY OF AZUSA LANDSCAPING AND LIGATING ASSESSMENT DISTRICT NO 1 (COMMUNITY MAINTENANCE FEE)" FOR FISCAL YEAR 1994-95 AND FIXING A TIME AND PLACE FOR PUBLIC HEARING AND HEARING OBJECTIONS THEREON. Moved by Councilmember Madrid, seconded by Councilmember Beebe to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, MADRID, NARANJO, BEEBE NOES: COUNCILMEMBERS: ALEXANDER ABSENT: COUNCILMEMBERS: NONE Councilmember Madrid offered a Resolution entitled: Res. 94-C85 Community Maintenance Fee A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, Res. 94-C86 CALIFORNIA, DECLARING ITS INTENTION TO LEVY THE ANNUAL Fire Suppression ASSESSMENTS FOR THE CITYWIDE "FIRE SUPPRESSION BENEFIT" Benefit ASSESSMENTS FOR FISCAL YEAR 1994-95 AND ANNUALLY THEREAFTER Moved by Councilmember Madrid, seconded by Councilmember Beebe to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, MADRID, NARANJO, BEEBE NOES: COUNCILMEMBERS: ALEXANDER ABSENT: COUNCILMEMBERS: NONE THE CITY COUNCIL CONVENED AS THE REDEVELOPMENT AGENCY Convene as AT 9:27 P.M. CRA THE CITY COUNCIL RECONVENED AT 9:28 P.M. Cncl reconvened THE CITY COUNCIL DID NOT CONVENE AS THE INDUSTRIAL IDA No Bus DEVELOPMENT AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. THE CITY COUNCIL DID NOT CONVENE AS THE AZUSA PUBLIC APFA No. Bus FINANCING AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. ORDINANCES/SPECIAL RESOLUTIONS Ord/Resos. NONE. None 06/06/94 PAGE SIX Sched Items Mayor Alexander announced term of office expirations ending June 30, 1994, for Announcement the following Board and Commissions: 3 positions - Cultural and Historical of term expira- Landmark Commission, 1 position - Library Commission, 2 positions - Parks and tions for Boards Recreation Commission, 1 position - Personnel Board, and 2 positions - Planning & Commissions Commission. 1 Discussion was held among Councilmembers regarding possible re -instatement of the Discussion interview process, number of commission or board members, Council providing direction to commissioners or boardmembers, the need to review the existing ordinance governing boards and commissions, the possibility of private or individuals interviews, possible adjournment to a meeting for interviews, and if the entire Council should conduct the interview or just liaisons to the boards and commissions. Moved by Councilmember Beebe, seconded by Councilmember Hardison and Re -instate unanimously carried by roll call that staff be directed to begin procedures that need interview to be followed in order to re -instate the interview process for boards and process commissions. Further discussion was held among Councilmembers regarding a possible review Further process, guidelines, or measure of performance for boards and commissions or that discussion Council meet with staff liaisons to discuss what is wanted or expected of the commissioners or boardmembers. The issue of terms limits was discussed with the idea of possibly more community involvement. Oth bus/Council Mayor Alexander advised that his agenda item regarding request of San Gabriel Groundwater Basin Water Quality Authority for Council support for Groundwater Cleanup Cleanup item approach, will be continued to another Council meeting. continued Councilmember Madrid provided an update on LAFCO, of which she is a representative. She also advised that the position on the AQMD remains unfilled. She further advised that the dues for the Council of Governments, of which the City is a member, will be increased to $11,000 and that they will be considered during the budget process. She also voiced concerns regarding late night Council meetings stating that the Council may not be as effective at that hour of the evening and further discussed a target time for Closed Session Items and suggested that they be held at the beginning of the Council meeting or at a specific time such as 11:00 p.m. Councilman Hardison voiced his concerns regarding parcels of County areas directly related to the City of Azusa's sphere of influence. He advised that property at Cerritos and Gladstone has gotten ridden of its ongoing yard sale and that the animal farm in the area of Arrow Highway is no longer in operation. Discussion was held among Councilmembers regarding the "swap meet" atmosphere of some County areas and the need to meet with Council representatives that represent the Azusa area and begin a cleanup effort and establish a better working relationship with the County. Additional discussion was held regarding Code Enforcement by the City as well as County. Councilmember Naranjo suggested taking pictures of the blighted areas to show to the County as a start. 06/06/94 PAGE SEVEN Madrid/update on LAFCO, AQMD position, COG, late nights @ Council mtgs, and Clsd Sess. time Discussion re: County blighted areas THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY CONVENED Cncl/CRA convene JOINTLY TO RECESS TO CLOSED SESSION AT 9:49 P.M. Clsd Sess Moved by Mayor/Chairman Alexander, seconded by Councilmember/Director Clsd Sess Naranjo and unanimously carried by rol? call to recess to Closed Session to discuss the following: Real Property Negotiations (Gov. Code Sec. 54956.8) 635 E. Foothill Blvd, Krems property discussion. Litigation or Potential Litigation (Gov. Code Sec. 54956.9) Hawley v. City of Azusa, Uribe v. City of Azusa, and Glynn/State Farm v. City of Azusa. TIME OF RECESS: 9:50 P.M. RECONVENED: 11:00 P.M. Recess Reconvened Moved by Mayor/Chairman Alexander, seconded by Councilmember/Director Glynn/State Farm Hardison and unanimously carried by roll call to authorize settlement of claim v. City settlement Glynn/State Farm v. City, according to the terms discussed in Closed Session. Moved by Mayor/Chairman Alexander, seconded by Councilmember/Director Beebe Uribe v. City and unanimously carried by roll call to authorize settlement in claim Uribe v. City, Settlement according to the terms discussed in Closed Session. Moved by Mayor/Chairman Alexander, seconded by Councilmember/Director Beebe Hawley v. City and unanimously carried by roll call to authorize settlement in claim Hawley v. City, Settlement according to the terms discussed in Closed Session. 'Moved by Councilmember/Director Madrid, seconded by Councilmember/Director Appraisal Beebe and carried by roll call to authorize an appraisal of the property located at 635 ® 635 E. E. Foothill Blvd., Azusa. Mayor/Chairman Alexander dissenting. Foothill BI. 1 Moved by Councilmember/Director Naranjo, seconded by Councilmember/Director Adjourn Beebe and unanimously carried by roll call to adjourn. NEXT RESOLUTION NO. 94-C89. NVXT ORDINANCE NO. 94-06. 06/06/94 PAGE EIGHT