HomeMy WebLinkAboutMinutes - July 25, 1994 - CCCITY OF AZUSA
MINUTES OF THE CITY COUNCIL, .
AND THE REDEVELOPMENT AGENCY
ADJOURNED REGULAR MEETING
JULY 25, 1994 - 6:00 P.M.
The City Council of the City of Azusa met in adjourned regular session at the above
date and time in the Library Auditorium.
Mayor Alexander called the meeting to order.
PRESENT: COUNCILMEMBERS
ABSENT : COUNCILMEMBERS:
HARDISON, MADRID, NARANJO,
BEEBE, ALEXANDER
NONE
City Administrator/Executive Director Garcia, Chief of Police Nelson, Finance
Director Craig, Grant Compliance Officer Neal, Administrative Analyst Dadaian,
Community Development Director Bruckner, Community Services Director
Guarrera, Utilities Director Hsu, Redevelopment Director Cervantes, Deputy City
Clerk Toscano.
Call to Order
Roll Call
Also Present
g
ity Administrator/Executive Director Garcia addressed Councilmembers/Directors City Admin
ntroducing the purpose of the meeting, which was to create and implement intro/purpose
uidelines and process for the conduct of board and commission interviews, and to
discuss legal costs and City Attorney Request for Proposals process.
Discussion was held regarding board and commission interview qualifications, Discussion
guidelines, rules, selection process, a rating system, questions to be asked, input
from staff, time limit, dates for interviews, and scheduling system.
Some suggestions offered for the interview process consisted of. at least three
Councilmembers to participate in the interview process, that the interview be limited
to ten (10) to fifteen (15) minutes, there will be a rating sheet, a list of questions and
the application on hand for the interview, that the interview be held on a weekend
day, that if a person could not be present for an interview, he/she may submit a bio
sheet for Council review, that the liaison to the board or commission being
interviewed direct that particular interview, but that the Mayor still chair the
meeting.
Moved by Councilmember/Director Hardison, seconded by Councilmember/Director
Beebe and carried by roll call that the first set of interviews be scheduled for
Saturday, August 20, 1994, from approximately 1:30 P.M. to 6:00 P.M., and the
second set of interviews be set for Monday, August 22, 1994, from 6:00 P.M. to
9:00 P.M., with a makeup date, to be announced if needed; and final
recommendation be set for September 6, 1994 meeting. Mayor/Chairman Alexander
abstaining.
Suggestions
Interview Sched.
8/20 & 8/22
Director of Finance Craig presented a detailed analysis of legal fees and hours Dir of Fin
charged to the City from July 1, 1989 to September 30, 1993. The fees and hours presentation
were separated into three categories: Routine Legal Services that could be analysis legal
performed by a staff attorney; Specialized Legal Services that require greater fees
expertise and personnel resources than could be expected from an in-house counsel
and Tort Liability and Worker's Compensation Claims Litigation. Lengthy discussion
was held between Councilmembers and staff.
Mr. Bob Davidson of Examen, Inc., addressed Council/Directors presenting a brief B. Davidson
overview of the relationship between a City and its legal representatives, further Examen, Inc.
'providing information regarding his firm which specializes in cost analyses.
After additional discussion, it was moved by Councilmember/Director Naranjo, Discussion
seconded by Councilmember/Director Beebe and carried by roll call that a three day 3 day diagnostic
diagnostic audit be performed by Examen, Inc., of the City's Acting City Attorney's of legal sys
firm, to include major costs regarding the acquisition of Azusa Valley Water appvd
Company, and assistance in preparing a Request for Proposal (RFP) for City Examen, Inc.
Attorney services, to be paid out of the legal budget. Mayor/Chairman Alexander
dissenting.
Moved by Councilmember/Director Naranjo, seconded by Councilmember/Director Adjourn
Beebe and unanimously carried by roll call to adjourn.
TIME OF ADJOURNMENT: 9:21 P.M.
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CITY CLERK/SECRETARY
NEXT RESOLUTION NO. 94-C103.
NEXT ORDINANCE NO. 94-014.
NEXT RESOLUTION NO. 94—R44
NEXT ORDINANCE NO. 94-01
07/25/94 PAGE TWO