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HomeMy WebLinkAboutMinutes - June 17, 1996 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING JUNE 17, 1996 - 7:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Civic Auditorium. Mayor Alexander called the meeting to order, and led in the salute to the Flag. Call to Order INVOCATION was given by Reverend Leroy, of the Assembly of God Church. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, NARANJO, BEEBE, ALEXANDER ABSENT: COUNCILMEMBERS: MADRID ALSO PRESENT: Also Present City Attorney Dietsch, City Administrator Garcia, Chief of Police Broderick, Community Development Director Bruckner, Director of Finance Craig, Water Superintendent Bowcock, Director of Community Services Guarrera, Superintendent of Public Works Pedroza, City Librarian Maghsoudi, City Engineer Abbaszadeh, Interim Redevelopment Director Steel, City Treasurer Talley, City Clerk Solis, Deputy City ' Clerk Toscano. CEREMONIAL Ceremonial None. None. PUBLIC PARTICIPATION I Pub Participation Mr. Art Morales addressed Council requesting free swim for Azusa residents and A. Morales children at Slauson pool and suggested that funds be recouped through Community comments Development Block Grant Funds (CDBG), and salary savings from the position of Redevelopment Director. It was consensus of Council that the above issue be brought back for consideration at the Dis re: free next Council meeting under the Mayor's section of the agenda. Swim next agenda Mr. Ron Legault addressed Council introducing Philip Au of Assemblyman Martin R. Legault Gallegos' Office, commented on the City's proposed control over Highway 39, comments suggested that assessment fees be placed on the ballot, and also suggested that part time employees receive benefits. ' Mr. Dennis Rose addressed Council expressing his opposition to the City taking control D. Rose over Highway 39. comments Mr. Gerald Hobbs addressed Council expressing his opposition to the City taking control G. Hobbs over highway 39. comments 1 Rpts/Updates Councilmember Beebe announced the upcoming Hazardous Waste Round Up to be held Beebe at Citrus College on Saturday, July 13, 1996 from 9am to 3pm and for more information announcements call 1 -888 -CLEAN -LA. She also announced that the Azusa Gazette is looking for information for the paper and to submit info, call Marco Farley, Special Correspondent at 815-0072 or fax 334-9556. Councilmember Hardison announced that the Azusa Rose Float Committee is accepting Hardison donations for the 1997 Rose Float; the Hot Line number is: 812-5191. announcements The CONSENT CALENDAR consisting of Items I though 14 was approved by motion Consent Cal. of Councilmember Beebe, seconded by Councilmember Naranjo and unanimously* 1-14 carried by roll call, with the exception of item G-9, which was considered under the G3 removed, Special Call portion of the Agenda and item G-3 which was removed from the Agenda. G9 Spec Call 1. The Minutes of the regular meeting of June 3, 1996, and the regular adjourned Min approved meetings of May 6th and 9th, 1996, and the Special Meeting of May 30, 1996. 2. The Agreement between the City and Arizona Public Service Company will facilitate any future short-term transactions between the two parties. The Agreement was approved; its execution was authorized, and authority was delegated to the Director of Utilities or his designee to enter into future transactions that arise under the Agreement. 3. REMOVED FROM AGENDA. 4. Bid opening was held in the Office of the City Clerk on Tuesday, June 4, 1996, for the construction of the water main on Leton at Newburgh. This was a CDBG Project No. D93043. Four bids were received. The contract was awarded to Robert Brkich Construction, low bidder, in the amount of $61,800. Staff was directed to prepare the necessary paperwork. Budgeted funds are available as part of the Community Development Block Grant Fund and the Water Division Regular Capital Budget. 5. The Finance Department has set the goal of procuring, installing and converting to a new Financial and Payroll Applications Computer System during the course of the 1996-97 Fiscal Year. The new software will be based upon a Local Access Network (LAN), but, in order to provide adequate testing and financial audit control, it will be necessary to run both systems in parallel. This requires maintaining the old mini -computer based system, with its COBOL -based software, for roughly one more year. The Contract with Alfonso A. Weilbach was approved and its execution was authorized. 6. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ESTABLISHING AN APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 1996-97 PURSUANT TO ARTICLE XIIB OF THE CALIFORNIA CONSTITUTION. 7. Bid opening was held in the Office of the City Clerk on Tuesday, June 11, 1996, for the Hardscape Project at Canyon Park. The results of bidding by trades was successful with the exception of the Hardscape bid. Only one bid was received in the amount of $174,405.00. Staff felt by rejecting the bid and re -advertising, chances of accomplishing the project within the funds available are greater. Both the Landscape and Electrical bids were satisfactory and are being hld until after the rebidding. The sole bid submitted by E.C. Construction Co. for Hardscape was rejected and the City Clerk was authorized to advertise for bids. 06/17/96 PAGE TWO Agmt w/Arizona Public Service Company Removed Water Main Leton Street, CDBG Funds Agmt w/Alfonso A. Weilbach Res. 96-C85 "Gann" Appropriations Canyon Park re -advertise for bids 1 8. Human Resources Action Items were approved as follows: Human Resource EMPLOYEE STEP INCREASE/REGULAR APPOINTMENT Action Items RECOMMENDATIONS: A. Hernandez, Police Rcds Spec ' J. Kirstenfad, Police Officer R. Lingo, Jailer S. Peterson, Police Rcds Spec. R. Ventor, CSO Step 4 04/13/96 Step 5 05/19/96 Step 2 06/19/96 Step 4 05/17/96 Step 4 04/05/96 C. Stewart, Senior Librarian, effective June 18, 1996. O. Bruno, Emergency Services Coordinator, effective pending physical exam. D. Abbott, Transportation Dispatcher, effective June 18, 1996. A. Hernandez, Community Services Officer, effective June 18, 1996. R. Rodriguez, Police Records Specialist III, effective May 6, 1996. t9. SPECIAL CALL ITEM. 10. Council approved the "Senior Referral and Case Management Program", a Community Development Block Grant Program, on February 6, 1996. Santa Anita Family Service (SAFS), a non-profit organization is providing these services. The contract between the City and SAFS for period July 1, 1996 through June 30, 1997 was approved and its execution was authorized. 11. Council approved the "Information and Referral Services for the Disabled", a Community Development Block Grant Program, on January 16, 1996. Service Center for Independent Living (SCIL), a non-profit organization, is providing these services. The contract between the City and SCIL for period July 1, 1996 through June 30, 1997 was approved and its execution was authorized. Agmt w/SAFS Agmtw/SCIL 12. As original members of the Foothill Transit Zone JPA formed on April 14, 1988, Foothill Transit the City was asked to support two amendments; #4 clarifying board members' Zone Amendment terms and to expand zone options for designation of Secretary of the Board, Treasurer, and Controller of the Zone; and 115 to include the City of La Puente in the Foothill Transit Zone. ' 13. Bid opening was held in the office of the City Clerk on Tuesday, June 11, 1996, Water Main for the Construction of Water Main Replacements. Four bids were received. The Replacements contract was awarded to Simich Construction, low bidder, in the amount of Simich Constr. $662,876.00, the Mayor and City Clerk were authorized to execute the contract and staff was directed to issue a Notice to Proceed. 14. Resolution authorizing payment of warrants by the City was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 96-C86 ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE Warrants FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 06/17/96 PAGE THREE 1 SPECIAL CALL ITEMS Special Call Items Moved by Mayor Alexander to table item regarding consulting services to prepare EIR Consult EIR for Manresa Retreat Project. Motion died for the lack of a second. Manresa table fail Moved by Councilmember Beebe, seconded by Councilmember Hardison to approved Consult EIR contract between the City and Jones & Stokes Associates to prepare the focused Manresa to appve environmental impact report for the Manresa Retreat Project. Motion failed by the (failed) following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, BEEBE NOES: COUNCILMEMBERS: NARANJO, ALEXANDER ABSENT: COUNCILMEMBERS: MADRID City Administrator Garcia advised that this item will be brought back at the July 1, 1996 Council meeting. THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY Cncl recess/CRA CONVENED AT 8:20 P.M. convene THE CITY COUNCIL RECONVENED AT 8:21 P.M. Cncl reconvened THE CITY COUNCIL DID NOT CONVENE AS THE INDUSTRIAL IDA No bus DEVELOPMENT AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. THE CITY COUNCIL DID NOT CONVENE AS THE AZUSA PUBLIC APFA No bus FINANCING AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. Ord/Spec Resos Councilmember Hardison offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, 1st Rdg Ord CALIFORNIA AMENDING SECTION 2-551 OF CHAPTER 2 OF THE AZUSA procedures for MUNICIPAL CODE CONCERNING THE PROCEDURES FOR OPENING PUBLIC bids BIDS. Moved by Councilmember Hardison, seconded by Councilmember Beebe and unanimously* carried by roll call to waive further reading and introduce the Ordinance. Scheduled Items PUBLIC HEARING - to adopt a Resolution approving Appropriation Amendments for Pub Hrg Appro. Fiscal Year 1996-97. Amendments The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of Hrg open. publication of notice of said Hearing published in the Azusa Herald on May 30, 1996. Director of Finance Craig offered comments regarding the preparation and balancing of Dir of Finance the budget for 1996-97. comments Moved by Mayor Alexander, seconded by Councilmember Hardison and unanimously* Hrg continued carried by roll call to continue the Hearing to the July 1, 1996 meeting. to 7/1/96 06/17/96 PAGE FOUR I I I PUBLIC HEARING - to receive and consider all evidence and reports relative to the Pub Hrg City's schedule of fees and charges for its various services. City Fees The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of Hrg open publication of notice of said Hearing published in the Azusa Herald on April 11, 1996 and May 30, 1996. ' Director of Finance addressed the Hearing describing the process and service categories Dir of Finance of the fees and charges for City services. He advised that the last update was three comments years ago and that there is a need to have another review/study of the fees and charges. Discussion was held between Mr. Craig and Councilmembers regarding fee categories, Discussion number of units, subsidises, the existing fees and charges schedule, criteria for setting fees, cost for a consultant, overall changes to the document, the possibility of staff updating the fees and charges, consequences if the document is not prepared at the present time and how the fees relate to State Grants and required independent audits. Mr. Art Morales addressed the Hearing expression his opinion regarding the cost of fees A. Morales and charges in the City. comments Additional discussion was held between Mr. Craig and Council regarding recouping cost Discussion of the consulting services, retroactivity, and the allocation of overhead. Mr. Ron Legault addressed the Hearing stating that the City should be business friendly. R. Legault It was consensus of Council that the item be resubmitted with alternatives at another meeting. None. None. THE REDEVELOPMENT AGENCY CONVENED JOINTLY WITH THE CITY CRA/Cncl TO RECESS TO CLOSED SESSION AT 9:07 P.M. convene jntly 06/17/96 PAGE FIVE Moved by Councilmember Beebe, seconded by Councilmember Naranjo and Hrg closed unanimously* carried by roll call to close the Hearing. ' Moved by Councilmember Hardison, seconded by Councilmember Beebe to approve the Motion to proposal from Management Services Institute for updating and rebuilding the City's approve schedule of fees and charges, for an amount of $32,000. Motion failed by the following MSI for city vote of the Council: service fee study AYES: COUNCILMEMBERS: HARDISON, BEEBE (Failed) NOES: COUNCILMEMBERS: NARANJO, ALEXANDER ABSENT: COUNCILMEMBERS: MADRID It was consensus of Council that the item be resubmitted with alternatives at another meeting. None. None. THE REDEVELOPMENT AGENCY CONVENED JOINTLY WITH THE CITY CRA/Cncl TO RECESS TO CLOSED SESSION AT 9:07 P.M. convene jntly 06/17/96 PAGE FIVE 1 Moved by Councilmember/Director Hardison, seconded by Councilmember/Director Closed Session Beebe and unanimously* carried by roll call to recess to Closed Session to discuss the following: Pending Litigation (Gov. Code Sec. 54956.9 (bl) & (c), One Case. Pending Litigation (Gov. Code Sec. 54956.9 (c), One Case. ' Public Employee Discipline/Dismissal/Release (Gov. Code Sec. 54957). Pending Litigation (Gov. Code Sec. 54956.9 (bl), One Case, was removed from the Agenda. RECESS: 9:10 P.M. RECONVENED: 10:45 P.M. Recess Reconvened City Attorney/General Counsel Deitsch advised that there was no reportable action taken No action in Closed Session. Moved by Councilmember/Director Naranjo, seconded by Councilmember/Director Adjourn Naranjo and unanimously* carried by roll call to adjourn. TIME OF ADJOURNMENT: 10:46 P.M. 1 W�l !CITY Cm - NEXT RESOLUTION NO. 96-C87. NEXT ORDINANCE NO. 96-07. *indicates Madrid absent. 06/17/96 PAGE SIX I I I