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HomeMy WebLinkAboutMinutes - July 15, 1996 - CC1 CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING JULY 15, 1996 - 7:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Civic Auditorium. Mayor Alexander called the meeting to order, and led in the salute to the Flag INVOCATION was given by Reverend Mark Carlson of the First Presbyterian Church. ROLL CALL PRESENT: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: HARDISON, MADRID, NARANJO, BEEBE, ALEXANDER NONE City Attorney Dietsch, City Administrator Garcia, Chief of Police Broderick, Community Development Director Bruckner, Director of Finance Craig, Utilities Director Hsu, Director of Community Services Guarrera, Superintendent of Public Works Pedroza, Administrative Analyst Dadaian, Recreation Supervisor Noriega, Head Start Program Coordinator Coppola, City Librarian Maghsoudi, City Engineer Abbaszadeh, Interim Redevelopment Director Steel, City Treasurer Talley, City Clerk Solis, Deputy City Clerk Toscano. Councilmembers congratulated Chief of Police Broderick for one year anniversary as Chief of Police. Mayor Alexander read a letter from Deputy Director of the Office of Governor Wilson, Molly Lake, commending the Azusa Police Department and presenting a proclamation from Governor Wilson, which Mayor Alexander read in full, commending the Azusa Police Department for its outstanding service. The entire Council presented the proclamation to Chief of Police Broderick. Director of Community Services Guarrera and Head Start Program Coordinator Jo Ann Coppola introduced and recognized two Head Start Teachers, Sylvia Chavez and Anna Davis, who were honored at the Los Angels County Office of Education, Child Development Teacher of the Year luncheon on June 27, 1996. They were recognized based on a positive attitude, commitment to the children and families and participation in community activities. PUBLIC PARTICIPATION ' Mr. Louie Pedroza, representative of Sister City and Chairperson of this year's Youth Exchange, addressed Council stating that there will be ten youths and two adults arriving from Zacatecas to spend July 26th through August 5th in the City of Azusa and that the City will be sending eight youths and two adults to Zacatecas and that two youth seats are still available. He further advised that immediately following the Youth Exchange, there will be an Adult Exchange from September 14th through the 17th. He stated that it is Zacatecas 450th birthday and it will be celebrated with the King and Queen of Spain in attendance. For details call 812-5253. Call to Order Invocation Roll Call Also Present Ceremonial Recognition Azusa P.D. Recognition S. Chavez & A. Davis Head Start Teachers Public Part. L. Pedroza rep. Sister City re: Youth & Adult Exchange 1 Mr. Art Morales addressed Council requesting that item on the Agenda relating to free A. Morales swim be pulled and discussed at this time. comments Moved by Mayor Alexander, seconded by Councilmember Beebe and unanimously Item G-16 carried by roll call that item G-16, regarding Pool Fees for Recreation Swim, be brought brt frwd forward for discussion and handling at this time. ' Director of Community Services Guarrera addressed the issue summarizing the staff Dir Com Svs report of the Special Meeting of the Park & Recreation Commission, the survey taken comments of surrounding cities, comparison of the last time the City offered free swim and the difficulties that may occur if free swim is allowed and/or is funded by CDBG. The Park & Recreation Commission unanimously strongly recommended that the Pool fee scheduled not be altered. Lengthy discussion was held between staff Councilmembers, Park and Recreation Discussion Commissioners, and Mr. Morales regarding proposed free swim at Slauson Park. Moved by Councilmember Naranjo, seconded by Councilmember Madrid and Last week swim unanimously carried by roll call that children twelve and under and senior citizens be free to children allowed to swim free at Slauson Pool from August 26, 1996 through September 2, 1996, under 12 & Sr. and that staff monitor the event. Citizens Mr. Eric Simison addressed Council detailed events that took place during the bid E. Simison opening for the Transit Facility. He requested that the bids for that project be accepted comments and that they award the bid to the lowest bidder. He was advised that the item would re: bid for be discussed during the Special Call portion of the Agenda and he would have a chance Transit Facility to address it at that time. Mr. Ron Legault addressed Council expressing his concerns regarding the increase in R. Legault refuse collection in the City. He was advised that the contract with the hauler calls for comments specific increases at certain times and will be addressed later in the agenda. Mr. Legault requested that item regarding assessment fees be brought forward on the agenda. Moved by Councilmember Madrid, seconded by Councilmember Beebe and unanimously Item M-2 brt carried by roll call that item M-2, Public Meeting regarding assessment fees be brought fwrd forward for discussion and handling at this time. PUBLIC MEETING - to receive testimony regarding the Landscape and Lighting Public Meeting District and Fire Suppression Benefit District for Fiscal Year 1996-97. Assessments The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication of notice of said hearing published in the Azusa herald on June 20, 1996. He also announced that forty-four letters had been received in opposition to the assessment fees, twenty-four opposing Fire Suppression Benefit District and twenty opposing the Landscape & Lighting District. Community Development Director Bruckner addressed the issue stating that this is the next step in the process of renewing the assessment fees for Landscape and Lighting and ' Fire Suppression and the purpose of the public meeting is to receive input from the public on the proposed assessment fees. He advised that the accompanying Engineer's Report detail how the assessment were arrived at, show a recommendation of a slight increase in the fees and recommend that the age exemption be reconsidered according to income instead of age only. He further stated that the item on this same agenda regarding an exchange of funds with the City of Torrance might be utilized to offset any increases in assessments this year and that staff is currently negotiating with the County to place Fire Suppression fee on the property tax bill. 07/15/96 PAGE TWO Hrg open. Com Dev Dir comments re: Landscape & Lighting and Fire Assessments I I I 1 Finance Director Craig addressed the Ilearing stating that with the many exemptions that Azusa has and the anticipated increase in exemptions, instead of altering the exemption program, staff is recommending that the City exchange a portion of the excess Proposition A funds, ($100,000) with the City of Torrance for excess General Fund funds ($65,000) to be committed to the program. He also advised with respect to the Fire Suppression Benefit, staff has scheduled a meeting with the County of Los Angeles to explore a new funding mechanism, in order for property owners to receive only one fire bill a year and the City may be able to retreat from the fire assessment process once and for all. Finance Dir comments re: Exchange of Funds w/ City of Torrance City Administrator Garcia advised that the Landscape and Lighting District will still City Admin exist and will continue to be reviewed annually by the City. advised Director of Finance Craig advised that with regard to the Landscape and Lighting District act of 1972, in order to define a valid protest, 50% of the acreage in Azusa will have to be represented and to date, the protests that the City have received represent 1/4 of I% of the acreage of Azusa. The Fire Assessment, which is under the Fire Assessment District Act of 1984, requires 10% of the proposed revenue in order to define a protest and the protests received to date represent 1/10 of I%. Discussion was held between Councilmember Beebe and Mr. Craig restating the fact that even though there was a recommended increase in Assessment Fees in the Engineer's Report, the City is going to be exchanging City Proposition A funds with the City of Torrance General funds, that there will be no increase to the residents in the Assessment fees this year. The General funds received from Torrance will cover the increase in Assessment Fees this year. Further, if the City does succeed in placing the Fire Fee on property tax bill with the County, residents will still be paying the fee for Fire. Finance Dir comments re: Assessment Fees Discussion Testimony in opposition to the Assessment Fees was received from Calixto Munoz, Art Testimony Morales, and Ron Legault. Moved by Councilmember Beebe, seconded by Mayor Alexander and unanimously Hrg closed carried by roll call to close the Hearing. Rpts/Updates Chief of Police Broderick requested that item G-3, regarding the purchase of a Kawasaki COP removed motorcycle by the Police Department be removed from the Agenda. The request was Item G-3 from granted. agenda Mayor Alexander announced that EVO is now registering people to vote and aiding them Alexander in becoming citizens of the United States. He also thanked Councilmembers Naranjo, comments Beebe and Hardison for supporting the tuition reimbursement for Councilmembers. Councilmember Hardison expressed his support of duplexing staff reports in the Agenda Hardison packet. comments Councilmember Naranjo advised that he could not attend the adjourned regular meeting Naranjo on July 22, 1996. The meeting was rescheduled for July 29, 1996. comments Councilmember Beebe announced that the Concerts in the Park series for this year will Beebe be held at the Farmer's Market on Thursday evenings and urged all to attend. She also comments congratulated Officers Gonzales, Chavez, Hunt and Eldridge, of the Azusa Police Department for completing an advanced Swat Team course. 07/15/96 PAGE THREE I I I 1 The CONSENT CALENDAR consisting of Items 1 though 20 was approved by motion Consent Cal G -1 - of Mayor Alexander, seconded by Councilmember Hardison and unanimously carried G-20, appvd by roll call, with the exception of items G-9, G-13, G-15, and G-18,which were G-9, G-13, G-15, considered under the Special Call portion of the Agenda. Item G-3 was removed from & G-18 Spec Call the Agenda and item G-16 was handled at the beginning of the meeting. 1. The Minutes of the regular meeting of July 1, 1996, and the regular adjourned Min appvd meetings of June 5th and 12th, 1996. 2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 96-C96 APPROVING APPROPRIATION AMENDMENTS FOR FISCAL YEAR 1996- Appropriation 97 PURSUANT TO SECTION 2-450 OF THE AZUSA MUNICIPAL CODE. Amendments 3. REMOVED FROM THE AGENDA. Removed 4. Van Daele Development Company, the developer for Tract No. 47847 on the Tax Sharing corner of Sierra Madre and Sunset, has petitioned LA County Sanitation for Resolution w/ annexation into District No. 22. The annexation will enable County Sanitation to Co Sanitation receive and process sewage from the new development. In order to complete the District annexation process, the tax sharing resolution, as prepared by County Sanitation needs to be executed by all agencies who will receive property tax revenues from the development. The Tax Sharing resolution was approved and its execution was authorized. 5. Plans and specification for Rockvale and Baseline traffic signal was approved and Plans traffic sig. the City Clerk's Office was authorized to advertise for bids. Rockvale/Bslne 6. Bid opening was held in the Office of the City Clerk on June 25, 1996, for on site cooking for Senior Meal Program. One bid was received. The sole bid was rejected as it was over the amount budgeted for the meal program; staff was allowed to negotiate an interim contract with Morrison Home Health, Inc., to provide catered meals at $2.25 per meal effective July 22, 1996, and the City Clerk was authorized to re -advertise for bids for cooking on site and catering. Bid open/Sr Meal/reject sole bid/re-advertise negotiate interim agmt w/Morrison Home Health Inc. 7. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 96-C97 WAIVING FORMAL SEALED BIDDING AND AUTHORIZING THE waive formal bids ISSUANCE OF A PURCHASE ORDER FOR AN AMOUNT NOT TO EXCEED repair of street $29,000.00 FOR THE REPAIR OF A 1993 JOHNSTON STREET SWEEPER. sweeper 8. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 96-C98 WAIVING FORMAL SEALED BIDDING AND AUTHORIZING THE waive formal bids ISSUANCE OF A PURCHASE ORDER FOR AN AMOUNT NOT TO EXCEED replacement $7,000.00 FOR REPLACEMENT OF THE EVAPORATOR COIL AT THE evaporator coil CITY LIBRARY. Library 9. SPECIAL CALL ITEM. 10. The Police Department is in need of a new Dispatch center and upgraded radio system. It requested to contract with a radio/communications consultant to obtain technical assistance in the design, equipment acquisition, and implementation of a new Dispatch Center and upgraded radio system. The Request for Proposal packet was approved and staff was authorized to solicit proposals from consulting firms. 11. The City Treasurer's Report as of May 31, 1996, was received and filed. 07/15/96 PAGE FOUR Special Call RFP for Police radiocommuni- cation consultant approved Treas Rpt I I I 1 J 12. The East San Gabriel Valley Consortium submitted a renewal contract with the ESGV City for services beginning September 1, 1996 through lune 30, 1997. Services Consortium include a five man crew of one supervisor and four J.T.P.A. trainees. This year, renewal agmt the City will see a $55,000.00 savings due to J.T.P.A. funding. The services will approved be for 190 days, at $131.00 per day for a total annual cost of $25,000. 13. SPECIAL CALL. Special Call 14. The Agreement between the City and Western Area Power Administration Agmt w/Western (Western) was approved, its execution was authorized, and authority was delegated Area Power to the Director of Utilities or his designee to enter into future transactions that may Administration arise under the Agreement. 15. SPECIAL CALL ITEM. 16. HANDLED AT THE BEGINNING OF THE AGENDA. 17. The annual renewal agreement with Citrus Valley Medical Center Pediatric Mobile Outreach Program, formerly Inter -Community Hospital, was approved and staff was authorized to execute the Memorandum of Understanding. The Mobile unit conducts its services at Slauson Park and the agreement will be from July 1, 1996 through June 20, 1997. 18. SPECIAL CALL. Special Call hndlbegin mtg Citrus Valley Medical Center renewal agmt Spec Call 19. Each year at this time, Council approves blanket purchase orders over $5,000 for Blanket P.O.'s the upcoming fiscal year. This item was continued to the adjourned regular Cont to 7/29 meeting of July 22, 1996. 20. Resolution authorizing payment of warrants by the City was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 96-C99 ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE Warrants FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. Special Call items 9. Human Resources Action Items were approved as follows: human Res. EMPLOYEE STEP INCREASE/REGULAR APPOINTMENT Action Items RECOMMENDATIONS: NAM STATUS EFFECTIVE L. Barton -Garcia, Sr Ofs Spec. Step 4 07/01/96 C. Ilo, Sr. OR Spec. Step 4 07/01/96 L. Miller, Engineering Assoc. Step 5 07/01/96 D. Shuttleworth, Sr. Ofs Spec. Step 4 07/01/96 E. Wanstrath, Acct. Spec. III Step 4 07/04/96 R. Avila, Pk Maint Wkr III Step 5 07/01/96 J. Ford, Pk Maint Wkr III Step 5 07/01/96 J. Fraley, Pk Maint Wkr III Step 5 07/01/96 R. Gomez, Pk Maint Wkr III Step 5 07/01/96 M. Moreno, Pk Maint Wkr III Step 5 07/01/96 P. Olivarez, Fac Maint Wkr III Step 5 07/01/96 J. Sanchez, St Maint Wkr III Step 5 07/01/96 C. Taylorson Fac Maint Wkr III Step 5 07/01/96 M. Delano Cust Svs Rep III Step 5 07/02/96 G. Doore, Meter Reader Step 2 06/25/96 M. Guadagnino, Cust Svs Rep III Step 5 07/02/96 07/15/96 PAGE FIVE 1 D. Gardener, Bus Driver, effective pending phys exam. D. McMahon, Bus Driver, effective pending phys exam. None. ' SEPARATIONS None. LEAVE None. Human Res. Items cont. Councilmember Beebe questioned the bid for the Hardscape @ Canyon Park from E.C. Beebe questions Construction, which was originally for $162,785.00, however, final listing is $134,015. bid Cnyn Pk Prjt Superintendent of Public Works Pedroza responded stating that the original bid included Supt Pub Wks three bus shelters for the park that had to be deleted for budget reasons, but stated that response they would be included during next year's budget. Discussion was held between Mr. Pedroza and Councilmembers regarding the current Discussion bus route and possible alternatives for the route. Moved by Councilmember Beebe, seconded by Mayor Alexander and unanimously Canyon Park carried by roll call to award contract for Landscape & Irrigation to L&M Diversified Project/L&M Services, low bidder, in the amount of $39,658, contract for Hardscape to E.C. Diversified Svs., Construction Company, low bidder, in the amount of $134,015, and contract for E.C. Const., & Electrical, to O'Shea Electric, low bidder, in the amount of $13,655. O'Shea Electric ' Councilmember Beebe explained that the Prop A / General Fund Exchange with the City Beebe re: of Torrance will fund the additional bill to the County for Fire Assessment, and that even Exchange Prop A though negotiations are in process for placing the bill on tax rolls for next year, this funds w/City of might not be accomplished by next year, further, that staff is seeking other alternatives, Torrance General such as changes in exemptions, and recommendations by the AIEC committee. She also fund explained some of the negative aspects of placing the Fire Assessment on the tax roll. Moved by Councilmember Beebe, seconded by Mayor Alexander and unanimously Prop A/General carried by roll call the approve the plan to exchange $100,000 of the City of Azusa Fund Exchange Proposition A funds with $65,000 of City of Torrance General Funds, to be deposited w/City of in to the Azusa Fire Safety Assessment District account, so that the City's program of Torrance exemptions for senior residents can be continued for the 1996-97 Fiscal Year at no approved increase in assessments. Councilmember Beebe questioned staff on the events that took place during the bid Beebe questions opening held for the Transit Site Improvement project. Transit Site Proj. Community Services Director Guarrera responded stating that all four bidders submitted Com Svs Dir bids that were incomplete in one way or another. response 'City Attorney Deitsch advised of option regarding the possible waiving of technical City Attorney errors and awarding the bids to the lowest responsible bidder and the option of paying advised a penalty for the error. Discussion was held between Councilmembers, and staff regarding the complaint from Discussion another bidder, waiving the technical errors and awarding the bid to the lowest responsible bidder, the policies and laws regarding bids, penalties, the procedures that were followed, the staff report and lack ol': price of land, other work, and contract, overall project cost, the need to take action on the project within thirty days, and other Council comments regarding the Transit Facility. 07/15/96 PAGE SIX u 1 After additional discussion, it was moved by Councilmember Naranjo, seconded by Agmt for Transit Councilmember Madrid and carried by roll call to award the contract for Transit Site Site Project Improvements to Sea West Enterprises, Inc., lowest responsible bidder, in the amount Sea West of $502,282.00, and that a dimininis error fine of $500.00 be imposed to the contractor Enterprises, Inc. for lack of providing the proper documentation. Mayor Alexander and Councilmember Beebe dissenting. ' Councilmember Beebe requested a staff report of a total project cost of what has been Beebe requested spent on the Transit Site Project, including land acquisition, and a time line for estimated total price project completion of the project. She also requested that staff look into the process for bid openings to avoid this type of problem in the future. THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY Convene as CRA CONVENED AT 10:20 P.M. THE CITY COUNCIL RECONVENED AT 10:21 P.M. Cncl reconvened THE CITY COUNCIL DID NOT CONVENE AS THE INDUSTRIAL IDA No bus. DEVELOPMENT AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. THE CITY COUNCIL DID NOT CONVENE AS THE AZUSA PUBLIC APFA No bus. FINANCING AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. SCHEDULED ITEMS City Attorney Deitsch addressed Council presenting the annual adjustment of rates for Western Disposal Company. He stated that pursuant to the terms of the two agreements with the refuse collector franchisee, approval be given for an increase in residential rates of $1.28 and an increase in commercial rates as profiled in Exhibit A-2, which he advised was very lengthy, but is on file in the staff report for public review. He stated that the basis is as follows: One year ago Council approved assignment of franchise agreements from Western Disposal to Arakalian Enterprises, they were for residential and commercial, with annual increases equal to amount of increase in cost of living index and/or equal to amount of tipping fee increases to the rubbish collector, and the City was to be notified by the company of any increases, as of May Ist and June 1st of each year with new rates to take effect July 1st of each year. lie detailed the cost of living increases, tipping fee, green waste collection and administrative fee. The proposed rates are as follows: Base Rate - $9.22, increase due to cost of living and tipping fee - .28, Green Waste Rate - $1.00, and Administrative Fee Rate - $1.23, which totals $11.73. Ord/Spec Resos. None Sched Items Annual adjustmts refuse collector Arakalian Enterprises City Attorney presented Councilmember Beebe requested that staff prepare a report regarding the administrative Beebe re: Admin fees and justification for the rates. fees Administrative Analyst addressed Council advising that multiple dwelling units will not Admin Analyst be including green waste recycling at this time. comments After additional discussion, it was moved by Councilmember Naranjo, seconded by Rate increase Councilmember Beebe and carried by roll call to approve a $1.28 increase in residential approved rates and the increase in commercial rates as profiled in Exhibit A-2. Councilmember Madrid dissenting. 07/15/96 PAGE SEVEN I 11 OTHER BUSINESS/CITY COUNCIL• None. Oth Bus/Cncl None THE REDEVELOPMENT AGENCY CONVENED JOINTLY WITH THE CITY Cncl/CRA convene TO RECESS TO CLOSED SESSION AT 10:37 P.M. jointly ' Moved by Mayor/Chairman Alexander, seconded by Councilmember/Director Beebe Closed Session and unanimously carried by roll call to recess to Closed Session to discuss the following: Pending Litigation (Gov. Code Sec. 54956.9 (a), City of Azusa and City of Azusa Redevelopment Agency v. Mission Chrysler -Plymouth Inc., et at.; Los Angeles Superior Curt, Case No. KCO21914. RECESS: 10:38 P.M. RECONVENED: 10:57 P.M. Recess Reconvened City Attorney/General Counsel Deitsch advised that there was no reportable action taken City Attorney in Closed Session. advised Moved by Mayor/Chairman Alexander, seconded by Councilmember/Director Beebe Adjourn to and unanimously carried by roll call to adjourn to Monday, July 29, 1996, 6:30 p.m., 7/29/96 Library Auditorium, in order to conduct a workshop with the Historical Commission, workshop on the Police Facility and to address item relating to routine blanket purchase orders for City and Redevelopment Agency. TIME OF ADJOURNMENT: 10:59 P.M. NEXT RESOLUTION NO. 96-C100. NEXT ORDINANCE NO. 96-08. 07/15/96 PAGE EIGHT I I