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HomeMy WebLinkAboutMinutes - November 18, 1996 - CC (2)CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING NOVEMBER 18, 19% - 7:30 P.M. 'The City Council of the City of Azusa met in regular session at the above date and time in the Civic Auditorium. Mayor Alexander called the meeting to order and led in the flag salute. Call to Order INVOCATION was given by Director of Community Services Guarrera.. Invocation ROLL CALI. Roll Call PRESENT: COUNCILMEMBERS: MADRID, HARDISON, NARANJO, BEEBE, ALEXANDER ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Deitsch, City Administrator Garcia, Finance Director Craig, Chief of Police Broderick, Community Development Director Bruckner, Utilities Director Hsu, Director of Community Services Guarrera, Superintendent of Public Works Pedroza, City Librarian Maghsoudi, City Engineer Abbaszadeh, Interim Redevelopment Director Steel, City Treasurer Talley, City Clerk Solis, Deputy City Clerk Toscano. CEREMONIAL Ceremonial The entire Council presented a Plaque to Gilbert Munoz of Boy Scout Troop 412 for Plaque to G. attaining the rank of Eagle Scout. Mr. Munoz advised that for his Eagle project he and Munoz/Eagle his troop built a park at the Christian Family Center by installing a sprinkler system, Scout grass and digging trenches. Mr. Louis Cisneros, Scout Leader addressed Council expressing his appreciation to the L Cisneros City for its help in digging trenches, etc. comments PUBLIC PARTICIPATION Public Part. Mr. Don Flowers addressed Council requesting permission to place a Nativity Scene on D. Flowers the City Hall front lawn beginning on December 2, 1996 and ending December 31, 1996. comments Moved by Mayor Alexander, seconded by Councilmember Hardison and unanimously Nativity Scene carried by roll call to approve the request by Mr. Don Flowers. front City Hall Mr. Art Morales addressed Council expressing his opinion and posing questions A. Morales regarding the utilization of Prop C funds to repair City streets, revenue received from comments ' tenants of the Light and Water Buildings, Proposition 62 and Proposition 218. City Administrator Garcia responded stating that the City has a maintenance program to City Admin address potholes in the Public Works budget, and budgeted CIP funds for the overlay of response specific streets, which after the mid year review may include additional streets as needed. fie advised that questions regarding Light and Water will be addressed as an information item within two xseeks. He further advised that the Guadanino, Prop 62, decision is currently in appeal and Prop 218, initiative on assessment and fees, is being currently being worked on by staff and will be presented at the mid -year review in January or February 1997. Mayor Alexander stated that Prop 62 is not on appeal but that there is a question on whether it is retroactive. Councilmember Beebe requested that response to Light and Water questions be posted Beebe in the City Library for review. comments Mr. David Ortega, representative of Manresa Council, Knights of Columbus, addressed D. Ortega Council inviting them to the 2nd Annual Appreciation Luncheon for the Police and Fire Knights of Departments to be held on December 22, 1996, at the Azusa Woman's Club, from lam Columbus to 5pm. Presentation of plaques will be held at Ipm. invitation Ms. Judith Harper, member of the Library Commission, addressed Council questioning J. Harper the Commission's role as viewed by Council and requesting that a workshop/meeting be comments re: held between Council and the Library Commission to discuss Library needs assessment Library among other items. Commission Each Councilmember expressed their concern and willingness to address Library issues Council and discussed possible issues as well as dates and times. response City Administrator advised that he would return to Council with a specific date, City Admin probably with a meeting scheduled in January, 1997. response Mr. Dennis B. Rose addressed Council advising that there is an emergency road that now D. Rose passes through to Highway 2 in the Canyon area. He expressed concern regarding comments agreement with CalTrans regarding the Highway 39, the long term maintenance, and re: Hwy 39 court exposure for lawsuits. Mr. Ron Legault addressed Council expressing his concern regarding a possible conflict R. Legault of interest with Councilmember Madrid presiding on the LAFCO Board and her sister, comments Carol Montano, being the City's representative on the San Gabriel Basin Regional Water Board. 'City Attorney Deitsch assured Mr. Legault that there was no conflict of interest and City Attorney Councilmember Madrid explained her position on LAFCO as well as its function. advised [114 of W ULIVIAT.0 Chief of Police Broderick address Council with an update on the status of some financial grants that the Police Department has applied for to assist in a number of different projects. A total of six grants have been applied for, with three in the area of construction of the new safety building and three in the area of police operations, They are as follows: State Office of Emergency Services (OES) to help purchase an emergency generator, grant totals $135,000, 75% State share, 25% City's share. 2) Grant for seismic retrofit for the old Light and Water Building, Grant would $366,000, also 75% State, 25% City, 3) Division of the State Architect - FOC, $625,000, 75% State, 25% City, 4) COPS, Citizen Options for Public Safety for $103,000, which is in the City's bank, waiting to be programed, 5) Federal Crime Bill grant for $63,000 for front line operations, and finally, 6) Office of Traffic Safety, $114,000, which was detailed by Corporal Dean Brewer. Updates/Cncl/staff COP re: Grants Director of Community Services Guarrera addressed Council announcing the upcoming Dir Com Svs Tree Lighting Ceremony to be held on December 2, 1996, at 6pm, before the scheduled Tree Lighting Council meeting. 12/1/96 Ms. Lurece Hunter addressed Council providing an update of the Azusa Rose Float fund raisers. She detailed many events, announced that the balance of the float amount is $27,500, and urged all to purchase t -shirts, sweat shirts, cups, and pins by calling the Azusa Chamber of Commerce at 334-1507. She further announced that dried flowers will again be placed on the float on December 5, and from December 26 through 30, fresh flowers will be put on the float. Councilmembers Madrid and Hardison wished all a Happy Thanksgiving Day 11/18/96 PAGE TWO L. Hunter update Rose Float Committee Madrid/comments Mayor Alexander and Mayor Pro -Tem Naranjo each aired their views, at length, Alexander concerning the veracity and accuracy of the Azusa Gazette. Naranjo Councilmember Beebe expressed thanks to Lurece Hunter and advised that she looking Beebe forward to working with all on dried flowers for the float, thanked Light & Water, comments Chamber of Commerce and Azusa Gazette for publishing Rose Float flyer, requested that Public Hearing be brought forward for handling and that in the future Public Hearings 'be placed at beginning of the agenda and wished all a Happy Thanksgiving. Moved by Mayor Alexander, seconded by Councilmember Hardison and unanimously Item M-1 carried by roll call that item M-1 be brought forward for handling at this time. brought fwrd PUBLIC HEARING - on the application of Azusa Pacific University requesting a Zone Pub Ilrg Change Case No. Z-96-4, which will allow an amendment to the Azusa Pacific APU Zone University Campus Master Plan (Specific Plan - SP -2), with respect to real properties Change located at 901 East Alosta Avenue and 701 East Foothill Boulevard. The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of Hrg open publication of notice of said hearing published in the Azusa Herald on October 31, 1996. Director of Community Development Bruckner stating that this is a request for the Dir Com Dev alignment of the existing zoning on Azusa Pacific University's main campus, on Citrus comments and Alosta and western campus, East Foothill Boulevard, acquired from Avery Label in 1992, with the new amendments they have prepared for their existing master plan. He stated that the revised plan for the original campus proposes the construction of a new 3,000 seat chapel and auditorium along Alosta Avenue and a student services building adjacent to the chapel. The existing baseball field and student housing along Alosta will be replaced with an 840 space parking lot. A new 300 student apartment building will be constructed at the eastern edge of the campus, replacing a proposed dormitory at the center of the site. A renovation to the existing library and a smaller office and classroom building will occur along Citrus Avenue. He stated that on the western campus a new field house structure will be constructed at the front of one of the existing industrial buildings along the western end of the site, and will be able to seat 3,500 people for basket ball games, concerts and other special events. A 9,500 square foot addition is now proposed the front of the previously approved library area. Other improvements to the western campus include the construction of two stories of classrooms and offices within Building 4 at the northeast corner of the site, and the installation of 7 tennis courts in the landscaped area along Foothill Boulevard. The entrance to the parking areas will be realigned to better direct traffic and pedestrians to the facilities at the rear of the site. Lastly, he addressed the issues of parking, noise, traffic, lighting and storm drain and advised on how these items would be addressed in the future. Mr. Hank Bode, Vice President of Azusa Pacific University, addressed Council detailing 11. Bode APU the history of Azusa Pacific University in Azusa, its programs, student population, the comments original plan, displaying proposed plan for the University and answered questions posed by Councilmembers. Ms. Marianne B. Miasnik, on behalf of herself and Edward R. Hlava, addressed the M. Miasnik Hearing and read a letter into the record which listed their opposition to the proposed comments zone change at this time and requested that the hearing be postponed until such time that opposition adequate documentation and studies have been prepared which more thoroughly identify potential environmental impacts to the existing and proposed surrounding community. Mr. Ron Legault addressed the Hearing voicing his concerns regarding traffic flow and R. Legault parking. comments Mr. Art Morales addressed the Hearing expressing his views in favor of the zone change. A. Morales comments 11/18/96 PAGE THREE Mr. Edward Hlava addressed the Hearing voicing many concerns regarding the proposed E. lilava zone change, ie, additional traffic, parking, etc. comments Lengthy discussion was held between Councilmembers and staff regarding the Azusa Lengthy Pacific University Master Plan and how it was developed, the Specific Plan format and discussion its Flexibility, the environmental impact report, the specific points that need to be addressed at the next council meeting, community impacts, the provision of additional information, the relationship of the EIR to the Rosedale project, types of EIR's, the 'possible addition of accumulated impacts, and specific changes in the plans and their impact. Moved by Councilmember Naranjo, seconded by Mayor Alexander and unanimously Hrg cont to carried by roll call to continue the public hearing to the meeting of December 2, 1996. 12/2/96 mtg The CONSENT CALENDAR consisting of Items I through 17 was approved by motion Con Cal of Councilmember Hardison, seconded by Councilmember Madrid and unanimously 1-17, G-3, carried by roll call vote, with the exception of items G-3, 0-6, G-7, G-9, G -I1 and G-13 6,7,9,11,13 which were considered under the Special Call portion of the Agenda. Spec Call 1. The Minutes of regular meeting of November 18, 1996, were approved as written. Min approved 2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 96-C177 APPROVING APPROPRIATION AMENDMENTS FOR FISCAL YEAR 1996-97 Appropriation PURSUANT TO SECTION 2-450 OF THE AZUSA MUNICIPAL CODE. Amendments 3. SPECIAL CALL ITEM. 4. The new CDBG Procurement Policy in compliance with current federal CDBG Procure - requirements was approved and staff was directed to follow its procedures. ment Policy 5. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, Res. 96-C178 CALIFORNIA, TO GRANT ANOTHER DESIGNATED PERIOD FOR TWO Desg sys credit YEARS ADDITIONAL SERVICE CREDIT. two years 6. SPECIAL CALL ITEM. 7. SPECIAL CALL ITEM. Spec Call Spec Call 8. The City Treasurer's Report as of September 30, 1996 was received and filed. Treas Rpt 9. SPECIAL CALL ITEM. Spec 10. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 96-C180 REVISING SPECIFICATIONS FOR VARIOUS CLASSIFICATIONS IN THE Revising class. WATER DIVISION OF THE UTILITIES DEPARTMENT. Water Division 11. SPECIAL CALL ITEM. Spec Call 12. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 96-C181 WAIVING FORMAL SEALED BIDDING AND AUTHORIZING THE Purchase ISSUANCE OF A PURCHASE ORDER FOR AN AMOUNT NOT TO EXCEED Expandable $5,518.31 FOR EXPANDABLE BATONS. Batons P.D. 13. SPECIAL CALL ITEM. Spec Call 11/18/96 PAGE FOUR 14. As part of the bid package and specifications for the construction of the Paramount Paramount Water Water Yard, the contractors all bid an alternate for the front gate of the property Yard/Change from chain link material to a wrought iron mesh screen gate. Due to an oversight, Order the alternate was not approved. Alternate No. 1 of the original bid package was approved and incorporated as part of the original bid in the amount of $4,010. Change Order No. 1 was approved in the amount of $2,744. 15. SPECIAL CALL ITEM. Spec Call 16. Request for proclamation for "Home Care Week", in the City was approved for Proc Home during the week of December 1-7, 1996. Care Week 17. Resolution authorizing payment of warrants by the City was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 96-C182 ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE warrants FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. u Special Call Moved by Councilmember Madrid, seconded by Councilmember Beebe and unanimously Cert of appre carried by roll call that Certificates of Appreciation for volunteers of Make a Difference Make a Dif Day be approved with additional names of people that worked at Mirador Homes Day (appvd) cleaning up the hike way. Mayor Alexander abstained from the following item due to a possible conflict of interest. Mayor abstained Councilmember Hardison requested additional information regarding Sunset Avenue Hardison Sidewalk Improvements. questions City Engineer Abbaszadeh responded that the project includes the addition of sidewalks City Engineer and placement of gutter plates on Sunset Avenue. He also addressed the pavers within response the crosswalks at the intersection of Alosta and Citrus. After additional discussion, it was moved by Councilmember Hardison, seconded by Sunset sidewalk Councilmember Beebe and carried by roll call to approve specifications for the Sunset Impvmts specs Avenue sidewalk and gutter improvements. Mayor Alexander abstaining. appvd as amend Moved by Councilmember Naranjo, seconded by Councilmember Hardison and carried Alosta & Citrus by roll call approve the project utilizing asphalt covering at the intersection of Alosta and asphalt covering Citrus. Councilmember Madrid dissenting and Mayor Alexander abstaining. Councilmember Madrid addressed item regarding the relinquishment of highway 39 and Madrid comments requested that it be tabled in order to renegotiate with CalTrans to obtain additional Highway 39 funds. Discussion was held between Councilmembers and staff regarding the negotiations with Discussion CalTrans, future maintenance costs, the importance Azusa Avenue relinquishment, 'responsibility for liability, potential claims the City might inherit, special account to protect money received by CalTrans for Highway 39, and architect for the roadway surveying for the design of Azusa Avenue improvements. City Attorney advised that the agreement between CalTrans and the City be amended as City Attorney follows: page two, section one, paragraph four, last line after the word liability, "except advised for claims relating to the period prior to filing and recording of the resolution of relinquishment by the CTC and City's receipt of payment,". Councilmember Naranjo also reminded staff to bring back a separate resolution that the Naranjo funds will not be appropriated. City Administrator advised that the resolution will be comments brought to Council for consideration at the next meeting. 11/18/96 PAGE FIVE Councilmember Hardison offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING Res. 96-C179 OPTIONS SEVEN AND FOUR OF THE DOWNTOWN CIRCULATION PLAN Appvg options ALTERNATIVES. Downtown Plan Moved by Councilmember Hardison, seconded by Mayor Alexander to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: HARDISON, ALEXANDER MADRID NONE NARANJO, BEEBE, Moved by Councilmember Hardison, seconded by Mayor Alexander and carried by roll Architect Svs call to approve the Cooperative Agreement between Azusa and CalTrans, the RFP to seek AAE Consultants landscape architect services, and approve the surveying bid received from AAE Consultants in the amount of $7,650.00. Councilmember Madrid questioned item regarding Metrolink Subsidy. Madrid questions Director of Community Services Guarrera responded stating that AB2766 funds would Dir Com Svs be used to subsidize Metrolink costs: employees of local businesses and Prop C funds response will be utilized to subsidize Metrolink costs for residents of Azusa. Councilmember Madrid requested that general bus passes be included in the subsidy Madrid request funds for adult residents of Azusa on a first come first serve basis and requested that staff bus passes subsidy log statistics relating to the issue. Moved by Councilmember Beebe, seconded by Councilmember Beebe and unanimously Metrolink & bus carried by roll call to authorize five thousand dollars to be allotted to subsidize Metrolink pass subsidies fares for employees of businesses located in Azusa, to be disbursed on a first come first from Prop C and serve basis. Also, authorize $15,000 of Prop. C funds to be used to subsidize monthly AB2766 funds Metrolink passes for Azusa City residents at a flat $25, subject to MTA approval, including bus passes as stated above. Councilmember Madrid addressed Human Resources Action Items and congratulated Congrats to City employees listed for Step Increases and bade farewell to employees leaving the City. It employees was then moved by Councilmember Madrid, seconded by Mayor Alexander and unanimously carried by roll call to approve 11. Human Resources Action Items were approved as follows: EMPLOYEE STEP INCREASE/REGULAR RECOMMENDATIONS: NAME STATUS J. Arias, Jailer Step 3 K. Bailey, Police Officer Step 4 E. Beterbide, Elect Test Tech Step 4 M AHA ' I I►1lliu{_ �11tZ PROMOTIONS SEPARATIONS Human Res APPOINTMENT Action items EFFECTIVE 11/09/96 11/15/96 10/01/96 D. Watrous, City Planner, effective November 14, 1996. D. Tomlinson, Police Dispatcher, effective November 16, 1996. 11/18/96 PAGE SIX Councilmember Beebe questioned if requested change orders for Gladstone Construction Beebe questions Yard Construction are recoverable from the contractor. Utilities Director Ilsu responded that he would hook into the possibility of recoverable Utilities Dir funds for change orders 3 and 5. response Moved by Councilmember Beebe, seconded by Councilmember Naranjo and Change orders unanimously carried by roll call to approve Change Orders Nos. 1-5 and authorize Gladstone Yard ' payment. THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY Cncl recess CRA CONVENED AT 11:46 P.M. convened THE CITY COUNCIL RECONVENED AT 11:53 P.M. Cncl reconvened THE CITY COUNCIL DID NOT CONVENE AS THE INDUSTRIAL IDA No Bus DEVELOPMENT AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. THE CITY COUNCIL RECESSED AND THE AZUSA PUBLIC FINANCING Cncl recess APFA AUTHORITY CONVENED AT 11:54 P.M. convened THE CITY COUNCIL RECONVENED AT 11:55 P.M. Cncl reconvened ORDINANCESISPECIAL RESOLUTIONSOrd/Spec Mayor Alexander offered a Resolution entitled: 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, Res. 96-CI83 CALIFORNIA, CASTING ITS VOTES FOR COUNCILMEMBER LARRY GLENN L. Glenn TO REPRESENT CITIES WITH PRESCRIPTIVE PUMPING RIGHTS ON THE SGVB BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY. Water Quality Authority Moved by Mayor Alexander, seconded by Councilmember Naranjo to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, MADRID, NARANJO, BEEBE, ALEXANDER NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE SCHEDULED ITEMS Sched Items Handled @ beginning of Agenda. Begin of Agenda OTHER BUSINESSICOUNCIL Oth Bus/Cncl None. None THE REDEVELOPMENT AGENCY AND CITY COUNCIL CONVENED CRA/Cncl ' JOINTLY TO RECESS TO CLOSED SESSION. convene jointly Moved by Councilmember/Director Naranjo, seconded by Mayor/Chairman Alexander Closed Session and unanimously carried by roll call to recess to Closed Session to discuss the following: 11/18/96 PAGE SEVEN Pending Litigation (Gov. Code Sec. 54956.2Ag), as follows: Cason v. City of Azusa, United States District Court, Central District of California, Case //CV5-8361-ABC (IGX) Estrada v. Segovia, and City of Azusa, Los Angeles County Superior Court, State of California, Case //KCO22592. ' Real Property Negotiations (Gov. Code Sec. 54956.81 City of Azusa, Redevelopment Agency, 701-705 North Sunset Avenue, Sales price and terms of payment, George Realty. TIME OF RECESS: 11:55 P.M. Recess THE CITY COUNCIL RECONVENED AT: 12:14 A.M. Reconvened City Attorney Deitsch advised that there was no reportable action taken in Closed No reportable Session. action Moved by Councilmember/Director Naranjo, seconded by Councilmember/Director Adjourn Beebe and unanimously carried by roll call to adjourn. TIME OF ADJOURNMENT: 12:15 A.M. /--CITY CLERK NEXT RESOLUTION NO. 96-C184 NEXT ORDINANCE NO.96-012. 11/18/96 PAGE EIGHT