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HomeMy WebLinkAboutMinutes - February 18, 1997 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING FEBRUARY 18, 1997 - 7:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Civic Auditorium. Mayor Alexander called the meeting to order and led in the flag salute. Call to Order INVOCATION was given by Reverend Rick Mac Donald of the Christian Family Invocation Center. I PRESENT: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: HARDISON, MADRID, NARANJO, BEEBE, ALEXANDER NONE City Attorney Deitsch, City Administrator Garcia, Finance Director Craig, Chief of Police Broderick, Lieutenant Gonzalez, Captain Garcia, Community Development Director Bruckner, Utilities Director Hsu, Director of Community Services Guarrera, Superintendent of Public Works Pedroza, Accounting Serviced Supervisor Brisco, City Librarian Maghsoudi, City Engineer Abbaszadeh, Computer Programmer Weilbach, Interim Redevelopment Director Steel, City Clerk Solis, Deputy City Clerk Toscano. Roll Call Also Present Ceremonial None. None PUBLIC PARTICIPATION Pub Part Ms. Stacy Kent addressed Council thanking staff for soliciting community input as well S. Kent as providing information regarding current City issues, such as, Highway 39. comments Mr. Art Morales addressed Council expressing his concerns regarding the Azusa Post A. Morales Office traffic pattern and parking. comments Ms. Darlyne Garofalo addressed Council expressing her appreciation to staff for its D. Garofalo proposed venture for the Azusa Library Coffee Concession and Gift Boutique. comments Ms. Diana Offen addressed Council expressing her concerns regarding several City D. Offen issues. comments Mr. Chris Bogdanoff addressed Council expressing his view in favor of a roller hockey C. Bogdanoff rink (court) within the City of Azusa. comments Director of Community Services Guarrera responded stating that staff has been Dir Com Svs surveying surrounding cities as well as researching the feasibility of placing roller response hockey rinks in the City and will report back to Council, as soon as possible. Mr. George Clifton addressed Council expressing his views relating to City and political G. Clifton issues in general. comments Mr. Ron Legault addressed Council expressing his views on utility issues. R. Legault comments Mr. Dick Standford addressed Council providing general information about himself and D. Stanford expressed his views regarding City issues in general. comments Ms. Marianne Miasnik addressed Council providing document she created for what she M. Miasnik believes should be done to implement the amendment to the Azusa Pacific University comments Specific Plan. After input and discussion between staff, Council, Hank Bode, Vice President of Azusa Discussion Pacific University and Ms. Miasnik, it was concluded that she would meet with staff & Direction to evaluate her suggestions and that a staff report would be brought to the next meeting. Further, Council directed staff to provide Azusa Pacific University staff with copies of all reports generated regarding the matter. Councilmember Naranjo abstained from the following item due to a possible conflict of Naranjo interest. abstained Moved by Mayor Alexander, seconded by Councilmember Hardison and unanimously Item G-19 carried by roll call that item G-19 be brought forward for handling at this time. brt forward Chairperson of. the Azusa Library Commission Johnny Rodriguez addressed Council J. Rodriguez expressing thanks for the $19,401.76, transferred from the Azusa Drug and Gang Task Lib Comm Force account to the Azusa City Library Fouhdation, especially, Councilmember comments Naranjo who was the former Chairman of the Azusa Drug and Gang Task Force. Mr. Naranjo responded to the issue and detailed the circumstances that led to the Mr. Naranjo transfer of the account and how the transaction is going to help the youth of the response community. Additional comments were made in favor of the transfer of funds by Mayor Alexander Discussion and Councilmember Madrid posing additional questions relating to the CDBG funds as Transfer of they related to the Azusa Drug and Gang Task Force, to which Mr. Naranjo responded, funds/Azusa Drug and detailed the program. & Gang/to Lib Councilmember Naranjo returned to the Council table. Naranjo rt. City Librarian Maghsoudi introduced the Library Concession & Gift Boutique proposal City Librarian & as well as Mr. Chris Parker of Costanza Coffee, who answered questions posed by C. Parker of Council detailing the program and who developed the proposal for a coffee cart/gift item Costanza Coffee display area with a minimum start-up loan from the General Fund. Moved by Mayor Alexander, seconded by Councilmember Hardison and unanimously City -business carried by roll call to approve the City -business partnership with Costanza Coffee for partnership w/ the Library Coffee Lounge and direct staff and the City Attorney to prepare, as soon as Costanza Coffee possible, the appropriate contract documents for final approval by the Library approved Commission and City Council. Administrative Analyst Dadaian and Superintendent of Public Works addressed Council Administrative providing statistics regarding the Used Oil Recycling Program, stating that since the Analyst & Supt program began one year ago, there have been 24,393 gallons of oil recycled in the five of Public Works cities involved and 4,425 in the City alone, 800 oil containers have been distributed and re: Used Oil there are seven recycling centers as follows: Jiffy Lube, Texaco Firestone Center, Recycling Kamal's Texaco, Aura's Garage, Tony's Auto, Y 'fire Sales, and Economy Auto Center. Dick's Auto Parts also collects the used oil, is for donations only. They then presented a video tape of a commercial endorsing oil recycling. Administrative Analyst Dadaian re -addressed Council providing an update on the Cable Admin Analyst Television installation and construction of the new cable system. For additional Cable Television information or problems call (888) 750 -cable or Ginny @ 812-5237. 02/18/97 PAGE TWO Community Services Guarrera addressed Council inviting all to the dedication ceremony Com Svs Dir of the Azusa Transit Facility on Thursday, February 27, 1997, tl a.m, at 850 West Ded Ceremony Tenth Street, Azusa. Transit Fac City Clerk Solis announced that the City Election results will be available at the Azusa Clerk announced web site located at: www.azusa.ca.gov. City Attorney Deitsch announced that an item of subsequent need arose after the posting City Atty. of the agenda creating a need to take immediate action at this time. Item of Sub Need Moved by Councilmember Hardison, seconded by Councilmember Madrid and Item Agendized unanimously carried by roll call to agendize item for Closed Session under section 54956.9 (bl)(c), of the Government Code, relating to contractual dispute. Mayor Alexander recognized Sean McWhorter, Field Representative of Congressman Alexander Matthew Martinez' Office, who was in attendance at the meeting. He congratulated comments staff on the completion of another Mid -Year Review, commended the Street and Park Departments for recent clean-up, gave thanks to Chamber of Commerce on the success of the Miss Azusa Pageant, congratulated Helping Hand on the success of its fundraiser held February 15, 1997, announced the upcoming Candidates Forum on February 20, 1997, 7pm at the Senior Center, sponsored by the Azusa Chamber of Commerce, and thanked Council for working together; he noted recent negative articles that have appeared in the Tribune and provided his web address as follows: salII@aol.com. Councilmember Naranjo expressed his opposition to an article that appeared in the Naranjo Tribune recently, expressed his views on Highway 39 and encouraged all to see the comments Candidates' Forum on Thursday. Councilmember Madrid announced the making of a Commercial @ Foothill and Dalton Madrid which centers around a gas station. comments Councilmember Hardison expressed his opposition to the article that appeared in the Hardison tribune recently, explained resolution passed by Council regarding Highway 39, and comments voiced concerns regarding railroad tracks and feasibility of having MTA repair them. Ms. Sandy Franks addressed Council and audience announcing that Mr. Jim Tralease S. Franks will be speaking on the importance of reading aloud to children, at the Azusa High comments School Gym on February 26, 1997, from 7pm to 8:30pm, and encouraged all to attend. CONTINUED PUBLIC HEARING - to adopt Resolution approving Appropriation Cont Pub Hrg Amendments for fiscal year 1995-96 and 1996-97. Appro Amend Director of Finance Craig addressed Council and audience presenting slides of the Mid- Dir of Finance Year Review for 1995-96, detailing General Fund activities, Fire Services revenue, comments & expenditures and loan from General Fund, Gasoline Tax fund, the status of Council's presentation 1996-97 Goals, Significant Events, and also the Mid -Year Review for 1996-97, Mid Year Review detailing General Fund activities, Fire Services, Gasoline Tax, Components of Light Fund Reserves, Council's Vision, a preview of 1997-98, and lastly workshop dates for 1997-98 budget. Discussion was held between Councilmembers and staff regarding surplus of a quarter Discussion of a million dollars and where it can be most utilized, such as for Capital Improvement Projects or construction of a Town Center Library. Ms. Diana Offen addressed the Hearing expressing her opinion regarding the budget. D. Offen Moved by Councilmember Beebe, seconded by Councilmember Naranjo and Hrg closed unanimously carried by roll call to close the Hearing. 02/18/97 PAGE THREE It was consensus of Councilmembers to re -open testimony of the Public Hearing and lirg re -open discussion was held between Councilmembers and staff regarding sales tax, property & closed tax, assessment fire safety fees, exemptions and budget surplus funds. Moved by Mayor Alexander, seconded by Beebe and consensus of Councilmembers to again close the Hearing. It was consensus of Council to allow flexibility of surplus funds for other purposes in Council addition to the Town Center Library Project. consensus ' Mayor Alexander offered Resolutions entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res.97-C14 APPROVING APPROPRIATION AMENDMENTS FOR FISCAL YEAR 1996-97 Appropriation PURSUANT TO SECTION 2-450 OF THE AZUSA MUNICIPAL CODE. Amendments A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res.97-C15 APPROVING APPROPRIATION AMENDMENTS FOR FISCAL YEAR 1995-96 Appropriation PURSUANT TO SECTION 2-450 OF THE AZUSA MUNICIPAL CODE. Amendments Moved by Mayor Alexander, seconded Councilmember Naranjo to waive further reading and adopt. Resolutions passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, MADRID, NARANJO, BEEBE, ALEXANDER NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE PUBLIC HEARING - regarding the adoption of the Household Hazardous Waste Pub Hrg Element pertaining to the California Integrated Waste Management Act of 1989. Household Haz The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of Hrg open. publication of notice of said Hearing published in the Azusa Herald on 2/6/97. Administrative Analyst Dadaian addressed the Hearing stating that although Council Administrative adopted the Source Reduction and Recycling Element in 1994, together with the Analyst Dadaian Household Hazardous Waste Element, which was required by the California Integrated comments Wast Management Board, known as AB 939, staff has been notified by the State that the latter needs to be adopted separately. Mr. Ron Legault addressed the Hearing asking if the Hazardous Waste Element applies R. Legault to solvents and paints. He was advised that it does. comments Moved by Councilmember Beebe, seconded by Councilmember Naranjo and Hrg closed unanimously carried by roll call to close the Hearing. Councilmember Beebe offered a Resolution entitled: A RESOLUTION OF THE .CITY COUNCIL OF THE CITY OF AZUSA, ' CALIFORNIA, ADOPTING THE HOUSEHOLD HAZARDOUS WASTE ELEMENT. Moved by Councilmember Beebe, seconded by Councilmember Naranjo to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, MADRID, NARANJO, BEEBE, ALEXANDER NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE 02/18/97 PAGE FOUR Res. 97-C16 Adopting Household Hazardous Waste Element The CONSENT CALENDAR consisting of Items I through 21 was approved by Consent Cal. motion of Councilmember Madrid, seconded by Councilmember Beebe and unanimously 1-21, G-9, 10, carried by roll call vote, with the exception of items G-9, G-10, G-11, G-12, & G-14, 11, 12, & 14 which were considered under the Special Call portion of the Agenda. Spec Call 1. The Minutes of regular meeting of February 3, 1997, were approved as written. Min appvd 2. As part of the negotiations which culminated in the new four-year contracts (and Proposed Amend revised existing contracts) with the various bargaining units, management agreed to PERS that, effective s soon as possible, the City shall amend its contract with the Public Employees Retirement System (PERS) to include the highest level (Fourth Level) of the "1959" Survivor Benefit. Authorization was givers to present resolution and ordinance that would amending the City's contract with PERS to include the Fourth Level of the "1959" Survivor Benefit at the March 3, 1997 meeting. 3. The proposal from Fleming and Associates to continue administering Workers' Agmt w/Fleming Compensation claims at a rate of $385 per claim was approved and its execution and Associates was authorized. 4. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 97-C17 WAIVING FORMAL SEALED BIDDING AND AUTHORIZING THE Purchase of ISSUANCE OF A PURCHASE ORDER FOR AN AMOUNT NOT TO EXCEED Motorcycle $8,252.98 FOR A 1996 KAWASAKI POLICE MOTORCYCLE. Police Dept 5. The City Treasurer's Report as of December 1996, was received and filed. Treas Rpt 6. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 97-C18 DECLARING THAT WEEDS GROWING UPON AND IN FRONT OF, AND Weed Abatement ' BRUSH, RUBBISH, REFUSE, AND DIRT UPON AND IN FRONT OF unimproved prop CERTAIN PRIVATE PROPERTY IN THE CITY ARE A PUBLIC NUISANCE, AND DECLARING ITS INTENTION TO PROVIDE FOR THE ABATEMENT THEREOF. 7. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 97-C-19 DECLARING A PUBLIC NUISANCE FOR CERTAIN IMPROVED PROPERTY Weed Abatement IN THE CITY OF AZUSA. improved prop 8. Specifications for the automated meter reading system upgrade were approved and Specs meter the City Clerk was authorized to advertise for bids. reading system 9. SPECIAL CALL ITEM. Spec Call 10. SPECIAL CALL ITEM. Spec Call 11. SPECIAL CALL ITEM. Spec Call 12. SPECIAL CALL ITEM. Spec Call ' 13. Bid opening was held in the Office of the City Clerk on February 12, 1997, for the Sierra Madre Sierra Madre Overlay Project. Eight bids were received. The contract was Overlay Project awarded to Excel Paving Company, low bidder, in the amount of $179,732.78, and Excel Paving its execution was authorized. 14. SPECIAL CALL ITEM. Spec Call 15. On December 18, 1996, the California Integrated Waste Management Board Household Haz approved the application from the City of Azusa on behalf of the River Group, of Waste Grant a Household Hazardous Waste Discretionary Grant, and authorized $110,650 to implement a permanent collection site. Council also approved the Grant and authorized City Administrator to execute related documents. 02/18/97 PAGE FIVE 16. The Used Oil Opportunity Grants expires on March 31, 1997. The program Certificates of provided many benefits to the residents of Azusa and neighboring Cities and could Appreciation not have been successful without the volunteer commitment of local businesses Certified who chose to become Certified Collection Centers. Certificates of Appreciation Collection to all Used Oil Certified Collection Centers in the City were approved. Centers 17. In October of 1995, Council approved the Cable Franchise agreement with Charter Business Plan ' Communications, Inc. and the contract calls for a Business Plan from the City in Charter Comm order to receive a public, educational, and governmental access facilities and equipment grant. The Business Plan was submitted and approved. 18. Approval was given for a purchase order for Civil Tech Engineering in the amount Purchase Order of $61,650.00 from the City Water Division Capital Improvement Funds and Civil Tech Engr. $61,650 from the Azusa Valley Water Company Capital Improvement Funds for fiscal year 1996-97, in order to connect both water systems. 19. HANDLED AT THE BEGINNING OF THE AGENDA. Handled @ Beginning of mtg 20. Approval was given for the preparation of appreciation proclamation to Fiesta Proc to Fiesta Floats for the creation of the 1997 Azusa Rose Float. Floats 21. Resolution authorizing payment of warrants by the City was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 97-20 ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE Warrants FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. SPECIAL CALL ITEMS Special Call Items 'Councilmember Beebe addressed item regarding the Azusa Police Facility Addition and Beebe comments Alteration Project, explaining the bid process used for this specific project noting that Azusa Police base bid for the construction of the structure is being awarded now, but that the project Facility Addition is sub -divided into portions, with additional items to go out to bid and additional and Alteration contracts to be awarded. She requested that staff prepare a\matrix showing the total Project budget cost and listing other items that will be bid separately. She also requested that staff inform Council of changes to the project as soon as possible. Chief of Police Broderick responded stating that components of the project have been COP response broken down to save money and advised that he would comply with Council's request. Councilmember Madrid suggested that a sub -committee be formed to address issue of Madrid comments change orders. Moved by Councilmember Beebe, seconded by Councilmember Hardison and Contract for Police unanimously carried by roll call to award the contract for the Azusa Police Facility Facility Project Addition and Alteration Project to Hazama Corporation, lowest responsive bidder, in Hazama Corp. the amount of $2,908,916.00, and authorize execution of same. Councilmember Beebe addressed item regarding commercial property lease agreement Beebe concerns 'with Gowan's Palm Nursery stating that no where in the agreement does it address hours Commercial Lease of operation or chemicals to be used at the nursery. Gowan's Nursery Utilities Director Hsu responded stating that the hours of operation would be governed Utilities Dir by Azusa Municipal Code, that renter would be responsible for the issue of pesticide response contamination and that there will be an amendment to the agreement to include same. City Attorney also responded stating that there is usually standard language included in City Attorney leases relating to insurance coverage of this type of event, and that it will in place in the response agreement. 02/18/97 PAGE SIX Councilmember Madrid voiced concerns regarding the chain link fencing on the Madrid concerns property and suggested something that would be aesthetically pleasing. fencing Gowan's Moved by Councilmember Beebe, seconded by Councilmember Naranjo and Commercial Lease unanimously carried by roll calf to approve the Commercial Lease with Gowan's Palm w/Gowan's Palm Nursery, with amendments that include pesticide contamination responsibility of the Nursery approved renter, insurance coverage and landscaped or higher quality fencing. as amended Councilmember Madrid addressed Human Resources Action Items and congratulated Congrats to City employees listed for step increase and promotion and bade farewell to Mrs. Sherrill Employees Allen, who has retired from City service after 33 years. It was then moved by Councilmember Madrid, seconded by Councilmember Beebe and unanimously carried by roll call to approve Human Resources Action Items. 11. Human Resources Action Items were approved as follows: EMPLOYEE STEP RECOMMENDATIONS: INCREASE/REGULAR R. Stone, Water Utility Crew Supv. Step 4 APPOINTMENT 10W11Vh ' D. McFann, Field Service Representative, effective February 19, 1997., SEPARATIONS S. Allen, Business License Officer, effective January 30, 1997. Human Resource Action Items Councilmember Beebe voiced concerns regarding the Notice of Completion for Traffic Beebe concerns Signal Project on Baseline @ Rockvale stating that one of the signals installed was right Traffic Signal in the way'of the wheel chair ramp and also questioned the change order for additional Project/Baseline sidewalk section. @ Rockvale City Engineer Abbaszadeh responded stating the traffic signal pole had to be moved due City Engineer to the discovery of an unmarked gas line and that also was the reason for the change response order and that the pole is right next to the ramp but with a four foot clearance. Moved by Councilmember Beebe, seconded by Councilmember Naranjo and Notice of Comp unanimously carried by roll call to accept the project as complete, approve the extras Traffic Signal and authorize City Clerk's Office to file Notice of Completion with the County Project Recorder's Office. Councilmember Beebe addressed item regarding Extended Construction Administration Beebe re: 'and Interior Design Assistance, for the Police Facility, requesting that the item be Extended continued and brought back with the request for the materials testing inspector and Construction project inspectors, support services that are going to be needed to build the project and Admin & Interior that will help justify a need for the Extended contract submitted at this meeting. She Design Assistance also requested a list of the other support people that may be needed in the future. Police Facility Moved by Councilmember Beebe, seconded by Councilmember Madrid to continue Item continued to Extended Construction Administration and Interior Design Assistance contract to the 3/3/97 meeting of March 3, 1997. 02/18/97 PAGE SEVEN THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY Convene as CRA CONVENED AT 10:48 P.M. THE CITY COUNCIL RECONVENED AT 10:53 P.M. Reconvened THE CITY COUNCIL DID NOT CONVENE AS THE INDUSTRIAL IDA No Bus DEVELOPMENT AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. THE CITY COUNCIL RECESSED AND CONVENED AS THE AZUSA PUBLIC Convene as APFA FINANCING AUTHORITY AT: 10:54 P.M. THE CITY COUNCIL RECONVENED AT 10:55 P.M. Reconvened ORDINAkESISPECIAL RESOLUTIONS Ord/Spec Resos None. None SCHEDULED ITEMS Scheduled Items Handled @ beginning of Agenda. handled @ begin OTHER BUSINESS/COUNCIL Oth Bus/Council Moved by Mayor Alexander, seconded by Councilmember Naranjo and unanimously Proc for homes of carried by roll call to direct staff to prepare a proclamation for Homes of Hope Foster Hope Foster Family Agency. Family Agency THE REDEVELOPMENT AGENCY AND THE CITY COUNCIL CONVENED CRA/Cncl convene JOINTLY TO RECESS TO CLOSED SESSION. jointly Moved by Mayor/Chairman Alexander, seconded by Councilmember/Director Naranjo Closed Session and unanimously carried by roll call to recess to Closed Session to discuss the following: PENDING LITIGATION (Gov. Code Sec. 54956.9 (bl)(c), One Case. TIME OF RECESS: 10:57 P.M. Recess THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY RECONVENED Reconvened AT 11:45 P.M. City Attorney/General Counsel advised that there was no reportable action taken in No Action taken Closed Session. Moved by Mayor/Chairman Alexander, seconded by Councilmember/Director Hardison Adjourn and unanimously carried by roll call to adjourn. ----- -- •------------- -- I ---- NEXT RESOLUTION NO. 97-C21. NEXT ORDINANCE NO.97-02. 02/18/97 PAGE EIGHT