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HomeMy WebLinkAboutMinutes - June 2, 1997 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGUIfAR MEETING JUNE 2, 1997 - 7:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Civic Auditorium. Mayor Madrid called the meeting to order and led in the salute to the Flag. Call to Order INVOCATION was given by Ron Legault. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present Assistant City Attorney Carvalho, City Administrator Garcia, Chief of Police Broderick, Community Development Director Bruckner, Director of Community Services Guarrera, Superintendent of Public Works Pedroza, City Librarian Maghsoudi, City Engineer Abbaszadeh, Utilities Director Hsu, Computer Programmer Weilbach, Planning Secretary Rocha, Interim Redevelopment Director Steel, City Treasurer 'Talley, City Clerk Solis, Deputy City Clerk Toscano. CEREMONIAL Ceremonial The entire Council presented a check for $100 to Steven Lopez Jr., an Azusa High Presentation of student athlete, who will be participating in the Belgium International Cup, in the area check to S. of track and field, August 8 through 15, 1997. Mr. Steven Lopez Sr., advised that a Lopez Jr. variety of fundraisers are being held to help pay for the trip and advised of the jog -a- Trip to Belgium thon that will take place on Friday, June 6, and distributed sign up sheets to the City Clerk. PUBLIC PARTICIPATION Pub Participation Ms. Veronica Pina, representative of Saint Frances of Rome School, addressed Council V. Pina requesting that fees for use of the Azusa Woman's Club on September 26, 1997, and request to waive February 13, 1998, be waived. She stated that the use would be for fundraising events fees Woman's in order for the school to purchase a computer lab. Club Discussion was held between Councilmembers, staff, and Ms. Pina regarding events to Discussion be held, specific fees to be waived, fees that were formerly waived, liability insurance, cost impact, and criteria for groups that have had fees waived in the past. Moved by Councilmember Hardison, seconded by Councilmember Stanford and Waive $25 per unanimously carried by roll call to waive the $25 per hour use of the building on hour fee only September 26, 1997, only. It was consensus of Councilmembers that a workshop on the issue of the Azusa Workshop to be Woman's Club and its fees be held sometime in the future. held on issue Mr. Sammy Zaribaf, Linda Niemeyer, Mike Chung, Christina Pantoja, and Jim Petition regarding Niemeyer addressed Councilmember presenting a petition concerning stray golf balls stray golf balls that are coming from the Azusa Greens Golf Course, which are creating a safety hazard on private property on their properties. They requested that some type of net or wall be placed around the safety hazard golf course in the areas where they reside. It was consensus of Council that the matter be referred to the City Attorney to conduct City Attorney to research on possible solutions and report back in two weeks. research Mr. Ron Legault addressed Council expressing his opinion on articles in the local R. Legault papers. comments Ms. Benita Jordan addressed Council regarding Redevelopment item relating to 850 W. B. Jordan Foothill and was advised that the item is going to be continued to the meeting of July 8, continued item. 1997. City Administrator Garcia advised that on June 26, 1997, from 9am to 12pm, a Public City Admin Utilities Vision 2000 Plan workshop will be held at the Monrovia Council Chambers at comments 415 South Ivy and invited the public to attend. Councilmember Stanford displayed photographs of the grandchild of Superintendent of Stanford Public Works Louie Pedroza, and of the eight grandchildren of Councilman Joseph comments Rocha and Planning Secretary Linda Rocha. He also requested that a proclamation be prepared for Gladstone Street elementary school for being a distinguished school. (Later in the meeting Foothill Intermediate School was also included). Councilmember Hardison, on behalf of the Golden Days Committee, solicited funds in order to purchase Golden Days badges to distribute along the parade route. He advised all to make checks payable to the Azusa Golden Days Committee. City Administrator Garcia pledged $100. Councilmember Beebe announced the upcoming 8th Annual AYP, Azusa Youth Program Bar-b-que, dinner/dance, to be held on Saturday, June 7, 1997, at the Azusa Woman's Club at a price of $12.00 per person. She commented on the success of the Magnolia elementary school carnival held on Friday, May 30th, suggested that the Council ride together in the Azusa Golden Days parade, and announced the upcoming City Series of the Azusa American Little League vs the Azusa National Little League, stating that Council will be working the snack bar at some time during the series to be held on June 19th through 21st. Councilmember Rocha announced that Council was invited to the VFW Woman's Auxillary 501h anniversary and will be requesting that their scholarship include Sierra High School and that Helping Hand is also considering the same. The City is currently working with Al Marquez in establishing a memorial for WW II and Vietnam. He also announced the dedication of Gladstone Street and Foothill School as Distinguished 'Schools and expressed praise for the Azusa children as today a celebration was held at City Hall for Stand For Children day in the City. Lastly, he announced that the Library will be closed from June 15th through the 21st for the installation of the new carpet. Mayor Madrid thanked all who participated in the Stand for Healthy Children event, reminded all to vote on June 3rd, announced the June 14th Canyon Clean-up, a fundraiser to be held for Lillian Hoke on the same week end by Helping Hand at the Woman's Club and announced that Council held a goal setting workshop over the week end. 06/02/97 PAGE TWO Add'I comments Hardison comments Beebe comments Rocha comments Madrid comments The CONSENT CALENDAR consisting of Items I through 24 was approved by Consent Cal. motion of Councilmember Stanford, seconded by Councilmember Rocha and 1-24, G-7, G8 unanimously carried, with the exception of items G-7, G-8, G-10, and G-21, which G-10 & G-21 were considered under the Special Call portion of the Agenda. Spec Call 1. The Minutes of regular meeting of May 19, 1997, and the special meeting of Min appvd May 12, 1997. ' 2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. No. 97-C72 APPROVING APPROPRIATION AMENDMENTS FOR FISCAL YEAR 1996- Appropriation 97 PURSUANT TO SECTION 2-450 OF THE AZUSA MUNICIPAL CODE. Amendments 3. Plans and Specifications for Construction of the Water Division, Operations Plans & specs Section System Control and Data Acquisition (SCADA) System, Project No. SCADA 706523 were approved and the City Clerk was authorized to advertise for bids. 4. Last year the Azusa Valley Water Company subdivided and sold to the Azusa Grant of Easement ROP program the property at Eleventh Street and Orange Avenue for their home GTE California construction education program. The home is nearly completed and GTE is seeking an easement across the remainder of the Azusa Valley Water company water well property. A Grant of Easement was authorized to GTE California Incorporated and its execution was authorized. 5. J. H. Rental, Inc., the contractor for the Sunset Avenue Sidewalks, completed the Notice of Comp. project in accordance with the plans and specifications on May 20, 1997. The J.H. Rental project was accepted as complete; the Notice of Completion was approved and its Sunset Sidewalks execution and recordation were authorized. 6. Vart Construction, contractor for the Wheelchair Ramps, completed the project Notice of Comp in accordance with plans and specifications on May 27, 1997. The project was Vart Constr. accepted as complete; the Notice of Completion was approved and its execution Wheelchair ramps and recordation were authorized. 7. SPECIAL CALL ITEM. 8. SPECIAL CALL ITEM. Spec Call Spec Call 9. The new Standard Specifications and Drawings which are compatible with current Standard Specs available American Water Works approved products were adopted and staff was instructed that they be maintained and used uniformly. 10. SPECIAL CALL ITEM. Spec Call 11. The City Treasurer's Report as of April 30, 1997, was received and filed. Treasurer's Rpt 12. Agreement with Armored Transport, Inc., to transport receipts to Wells Fargo Agmt w/ Bank was approved and the City Treasurer was authorized to sign. Armored Transport j� 13. The City of Azusa's Department of Transportation Alcohol and Drug Testing Drug Testing Policy which has put the City into compliance with the United States Department Policy of Transportation Regulations, was approved. approved 14. Brkich Construction Corporation has completed the construction of Water Main Notice of Comp Replacement projects. The project was accepted as complete, the Notice of Brkich Constr Completion was approved and its execution and recordation were authorized. Water Main 06/02/97 PAGE THREE 15. The Power Purchase Agreement with the Bonneville Power Administration (BPA) Power Purchase to replace energy at a savings to the City of about $15,500 per year for the next Agmt w/Bonneville seven years was approved. Further, authority was delegated to the Director of Power Admin. Utilities or his designees to administer the agreement. 16. Specifications for Project No. 97-04, three Year Landscape and Irrigation Specs three year Maintenance Contract was approved and the City Clerk was authorized to Landscape & Irrig. advertise for bids. 17. Specifications for Project No. 97-05, Three Year Janitorial Contract were Specs three year approved and the City Clerk was authorized to advertise for bids. Janitorial Contract 18. The Agreement between the Visiting Nurses Association of the East San Gabriel Agmt w/Visiting Valley for the Marto a Mano Program for the' period of July 1, 1997, through June Nurses Assoc. 30, 1998, was approved and the City Administrator was authorized to execute on behalf of the City. 19. The Agreement between the City and the ESGVCH, for the "Homeless Agmt w/ESGVCI4 Assistance, for period July 1, 1997 through June 30, 1998 was approved and the Homeless City Administrator was authorized to execution on behalf of the City. Assistance 20. The agreement with Red Cross for use of Facilities as Mass Care Shelters as part Agmt w/Red Cross of City's Emergency Service Plan was approved and its execution was authorized. Mass'Care Shelters 21. SPECIAL CALL ITEM. Spec Call 22. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. No. 97-C74 APPROVING PURCHASE OF ALTERNATE FUELED VEHICLES BY Purchase Alter UTILIZING AB2766 FUNDS IN THE FISCAL YEAR 1997-98. fueled vehicles 23. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. No. 97-C75 AMENDING THE COMPENSATION AND BENEFITS MEMORANDUM MOU HEAD BETWEEN THE CITY AND THE HEAD START/STATE PRE-SCHOOL START EMPLOYEES EFFECTIVE JULY 1, 1995. 24. Resolution authorizing payment of warrants by the City was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. No. 97-C76 ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE Warrants FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. P111 K4J 1_ _ u Special Call Items Discussion was held between Councilmember Beebe and staff regarding the purchase Discussion re: of the high pressure washer for Transit Vehicles and informal bidding process/versus Purchase of high formal bidding process. pressure washer Assistant City Attorney Carvalho responded stating that public works contracts over Ass't City Atty. $5,000 require a formal bidding process and advised that she has been asked to look at comments the bid process by the City Clerk. Councilmember Beebe requested that staff look at the informal bidding process and Review bidding utilize only in cases of emergency. process Councilmember Beebe offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA WAIVING Res. No. 97-C73 FORMAL SEALED BIDDING AND AUTHORIZING THE ISSUANCE OF A Purchase high PURC14ASE ORDER FOR AN AMOUNT NOT TO EXCEED $5,801.00 FOR THE pressure washer PURCHASE OF A HIGH PRESSURE WASHER FOR TRANSIT VEHICLES. Sande Equip. Co. 06/02/97 PAGE FOUR Moved by Councilmember Beebe, seconded by Mayor Madrid to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS HARDISON, STANFORD, ROCHA, BEEBE, MADRID NONE NONE Mayor Madrid addressed Human Resources Action Items and congratulated employees Congrats to City listed for step increase, promotion, welcomed new appointment and bade farewell to Employees M. Keefe, Jailer in the Police Department. It was then moved by Mayor Madrid, seconded by Councilmember Stanford and unanimously carried to approve. 8. Human Resources Action Items were approved as follows: EMPLOYEE STEP INCREASE/REGULAR APPOINTMENT RECOMMENDATIONS: C. Guido, Bus Driver_ Step 2 06/03/97 T. Avila, Jailer Step 2 05/21/97 A. Egan, Police Officer Step 2 05/12/97 T. Henson, Police Officer Step 2 05/10/97 J. Reed, Police Lieutenant Step 5 03/31/97 J. Sandoval, Police Officer Step 4 05/13/97 P. Branconier, Wtr Util Wkr I Step 5 05/01/97 L. King, App. Line Mech. Step 4 05/08/97 S. Smith, Police Dispatcher, effective pending physical exams. M. Criswell, Water Utility Worker II, effective May 11, 1997. M. Keefe; Jailer, effective May 22, 1997. / 1 1 None. Human Res Action Items (approved) Councilmember Beebe commended staff for the creation of the Citywide Standard Beebe commended Project Bid Specifications. The new specifications are compatible with current law, on staff on Citywide software for easy updating, and each section has been color coded for ease of use. Standard Bid specs Moved by Councilmember Beebe, seconded by Councilmember Stanford and Citywide Standard unanimously carried by roll call to adopt the Citywide Standard Project Bid project approved Specifications and instruct that they be maintained and used uniformly. Councilmember Beebe announced the second plan check consultant for the building Beebe re: second division and stated that the public will now have a choice in the process. plan check consult. Moved by Councilmember Beebe, seconded by Councilmember Stanford and Willdan Associates unanimously carried by roll call that Wilidan Associates be approved for use as an plan check consult. additional plan check consultant and that the Community Development Director be Approved. authorized to sign and execute an agreement for services. 06/02/97 PAGE FIVE THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY Cncl recess/CRA CONVENED AT 8:51 P.M. continued THE CITY COUNCIL RECONVENED AT 9:12 P.M. Reconvened THE CITY COUNCIL DID NOT CONVENE AS THE INDUSTRIAL DEVELOPMENT AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE PRANSACTED. THE CITY COUNCIL DID NOT CONVENE AS THE AZUSA PUBLIC FINANCING AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED None. IDA No Bus APFA No Bus Ord/Spec Resos None. Scheduled Items PUBLIC HEARING - to receive testimony for the purpose of vacating a portion of the Pub Hrg/vacation alley between Alameda and Azusa Avenues, south of Ninth Street. of alley The Mayor declared the Hearing open. The City Clerk read the affidavit of proof Hrg open publication of notice of said hearing published in the Azusa Herald on May 22, 1997. City Engineer Abbaszadeli addressed the Hearing stating that this is a request from the property owner at 812 N. Azusa for the City to vacate a portion of the alley/behind the Property in the area of Alameda and Azusa, south of 9th street, southerly most 50 feet (if the alley; the area has been occupied by the applicant for the past 30 years. He stated that Staff has determined that as long as there's a full utility easement on the property and the utility owner is not denied access to the utility, the request can be granted. Staff could not determine underlying fee ownership of the property, the applicant has agreed and deposited money for a title search and has agreed to, if needed, negotiation of the property value transfer in the future. He also stated that Staff is conditioning the vacation on the findings of the title search and if it shows that the property will not automatically revert to the original fee owner, staff will negotiate a property transfer sum and report back to Council. He further advised that any action this evening will be held until the title search is completed. Testimony was solicited, but not was received. City Engineer Ahbaszadeh comments Testimony/none Moved by Councilmember Stanford, seconded by Councilmember Beebe and Hrg clsd unanimously carried by roll call to close the Hearing. Councilmember Beebe offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA VACATING Res. No. 97-C77 A PORTION OF THE ALLEY BETWEEN ALAMEDA AND AZUSA AVENUES, Vacating portion of SOUTH OF NINTH STREET. alley/between Azusa & Alameda Moved by Councilmember Beebe, seconded by Councilmember Rocha to waive further south of 9th reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: 06/02/97 PAGE SIX HARDISON, STANFORD, ROCHA, BEEBE, MADRID NONE NONE M \. \ Olh/Bus Cncl Councilmember Beebe advised that this item, discussion regarding Boards and Beebe, Outside Commissions is going to be continued, and requested that the City Clerk's office boards & provide a matrix of information on outside boards and committees that Councilmembers committees are liaison to, that the information be reviewed and that appointments be made during cont to 6/11 the first fifteen minutes of the adjourned meeting of June 11, 1997. Councilmember Stanford offered comments regarding decorum of Council meetings. It was consensus of Council to recess to Closed Session to discuss the following Dwayne Glass v. City of Azusa, Los Angeles Superior Court, Case # KCO22939. One Case. TIME OF RECESS: 9:18 P.M. THE CITY COUNCIL RECONVENED AT 10:26 P.M. Stanford/decorum Closed Session Recess Reconvened Assistant City Attorney Carvalho advised that there was no reportable action taken in No reports Closed Session THE CITY COUNCIL CONVENED JOINTLY WITH THE REDEVELOPMENT AGENCY TO ADJOURN. Moved by Councilmember/Director Hardison, seconded by Councilmember/Director Adjourn to Stanford and unanimously carried to adjourn to Wednesday, June 11, 1997, 7:00 p.m. 6/11 7pm in the Library Auditorium to conduct a Budget workshop. Lib Aud Budget Workshop TIME OF ADJOURNMENT: 10:28 P.M. NEXT ORDINANCE NO.97-07. 06/02/97 PAGE SEVEN