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HomeMy WebLinkAboutMinutes - June 11, 1997 - CCL CITY OF AZUSA MINUTES OF THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY ADJOURNED REGULAR MEETING JUNE 11, 1997 -7:00 P.M. The City Council* of the City of Azusa met in adjourned regular session at the above date and time in the Library Auditorium. Mayor* Madrid called the meeting to order. ROLL CALL PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID ABSENT: COUNCILMEMBERS: NONE Assistant City Attorney Carvalho, City Administrator Garcia, Chief of Police Broderick, Captain Garcia, Administrative Analyst Dadaian, Director of Community Services Guarrera, City Librarian Maghsoudi, Finance Director Craig, Recreation Superintendent Jacobs, Community Development Director Bruckner, Library Assistant 111 Donnelson, Superintendent of Public Works Pedroza, Interim Redevelopment Director Steel, Deputy City Clerk Toscano. Call to Order Roll Call Also Present An item of subsequent need arose and City Attorney Carvalho advised that Council* needed Item of subsequent to make certain findings in order to agendize the item. One finding was that the item arose need arose after the posting of the agenda and the other was that there is a need to take action immediately. Telephone After making appropriate findings it was moved by Councilmember* Stanford, seconded by Switching Councilmember* Beebe and unanimously carried by roll call to agendize resolution approving Hardware appropriation amendments relating to Telephone Switching Hardware and to authorize the budget tmfr Mayor* to be the signatory. Councilmember* Stanford offered a Resolution entitled: Res. 97-C83 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING Appropriation APPROPRIATION AMENDMENTS FOR FISCAL YEAR 1996-97 PURSUANT TO Amendment SECTION 2-450 OF THE AZUSA MUNICIPAL CODE. Moved by Councilmember* Stanford, seconded by Councilmember* Beebe to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE J. Pcake Mr. Joe Peake, Council Workshop Facilitator addressed Council* and audience requesting that comments Councilmembers* recite some of the "norms" that were discussed at previous Council Council ' Workshops. They were as follows: working together, respecting each other's ideas, integrity, input professionalism, and to be supportive. Other items mentioned by members present were to work as a team and have clear definable community goals. Discussion was held among Councilmembers* regarding appointment of Councilmembers as liaison to City Departments, City Commissions/Committees and other boards and committee assignments. It was moved by Councilmember* Stanford, seconded by Councilmember* Hardison 'and unanimously carried that the appointments as discussed be approved. A complete copy of the appointments are attached to these minutes. It was consensus of Councilmembers that the liaisons appointed to city commissions should be attend at. least on meeting per quarter and that even though specific Councilmembers were assigned to City departments, all Councilmembers are to be informed if any problems should arise. Five of the appointments are required to be made by resolution. Councilmember* Stanford offered the following Resolutions entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA DESIGNATING A DIRECTOR AND AN ALTERNATE OF THE BOARD OF DIRECTORS OF THE LEAGUE OF CALIFORNIA CITIES. Discussion Council Liaison to City Depts, City Commissions, other Board & Committees Res. No. 97-C78 Appt member & Alt LCC A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTING A Res. No. 97-C79 CITY OF AZUSA MEMBER AND ALTERNATE TO THE CITY SELECTION Appt member & COMMITTEE. Alt to CSC A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA REGARDING THE Res. No. 97-C80 APPOINTMENT OF SPECIFIC REPRESENTATIVES TO THE INDEPENDENT CITIES Appt member RISK MANAGEMENT AUTHORITY. ICRMA A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA DESIGNATING Res. No. 97-C81 AN ALTERNATE MEMBER OF THE DISTRICT GOVERNING BOARD OF COUNTY Appt AIt to Sani SANITATION DISTRICT NO. 22. Dist No. 22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, Res. No. 97-C82 APPOINTING REPRESENTATIVE AND ALTERNATE REPRESENTATIVE T'O THE Appt member & SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS. Alt to SGV COG Moved by Councilmember* Stanford, seconded by Councilmember* Hardison to waive further reading and adopt. Resolutions passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE It was consensus of the Councilmembers that the workshop be concluded before 10:00 p.m. PUBLIC PARTICIPATION Pub Part Councilmember*Rocha and Al Marquez of the VFW, displayed a replica of a proposed Veterans Monument for all veterans and announced upcoming fundraiser dinner/dance and post Monument functions. They advised that other functions will be held in order to raise funds for the monument and other service groups will be involved with the project. Other information was discussed. Ms. Galc Avakian, fomner Azusa resident, addressed Council expressing her pleasure over the G. Avakinn Council's ability to work together and express ideas in a positive manner. comments Director Community Services Guarrera addressed the issue and mentioned the original Dir Com Svs veterans committee and about possibly reactivating the committee and also that a monument comments should be made that cannot be removed. Mr. Art Morales addressed Council advising that there are funds left over from the original A. Morales veterans fund and that he would look into the matter. comments Ms. Diana Offen addressed Council expressing her opinion regarding the City of Azusa and D. Offen the need of a massive strategic plan for Azusa. comments Mrs. Peggy Martinez addressed Council expressing the need to work together as a community P. Martinez to reach the many goals of the City. comments Mrs. Gale Avakian addressed Council expressing the need for the community to become G. Avakian responsible and reach more people in the community to become involved. comments Mrs. Susie Galletta addressed Council on behalf of the business community expressing the S. Galletta need to see projects that have begun, be completed, throughout the City. comments Director of Finance Craig addressed Council* and audience presenting, for discussion, a list Dir of Finance of goal and program priorities that were developed at the workshop held on Saturday, May 31, comments 1997. The items listed as goals were divided and placed under seven missions which are entitled: 1) Government Services, 2) Public Safety, 3) Leisure and Cultural Services, 4) Municipal Utilities, 5) Circulation, 6) Resource Management and 7) Business Services. The focus of the workshop was to set goals for the 1997-98 budget and re -prioritize the goals Discussion by dividing them into four categories. Goals placed under category green are budgeted and Budget Missions will cause a direct monetary affect on the budget, goals placed under category black are I -VII, Goals - budgeted and will be ongoing items, goals placed under category red will be discussed at a categories, black, later date, possibly by workshop, and goals placed under category blue are items whose red, green & functions need to be identified. Lengthy discussion was held between Councilmembers*, staff blue and audience regarding the goals, redirecting them under the four categories and seven missions. A copy of the re -prioritized list is a attached to these minutes. Moved by Councilmember* Beebe, seconded by Councilmember* Stanford and unanimously Adjourn carried to adjourn. TIME OF ADJOURNMENT: 9:48 P.M. DEPUTY CITY CLERK/SECRETARY NEXT RESOLUTION NO. 97-C84. (Council) NEXT ORDINANCE NO. 97-07. (Council) NEXT RESOLUTION NO. 97-1125 (Agency) NEXT ORDINANCE NO.97-RO-1 (Agency) *Indicates Councilmember are also acting in the capacity of Redevelopment Agency Board of Directors. 06/11/97 PAGE THREE COMMITTEE ASSIGNMENTS JUNE 1997 - MARCH 1999 PUBLIC WORKS/COMMUNITY DEVELOPMENT David O. Hardison No meetings POLICE DEPARTMENT Diane Beebe ito meetings Joseph R. Rocha FIRE DEPARTMENT Joseph R. Rocha No meetings Diane Beebe LIGHT & WATER DEPARTMENT Cristina Madrid No meetings FINANCE DEPARTMENT Dick Stanford Quarterly meetings CITY COMMISSIONS/COMMITTEE ASSIGNMENTS ARCHITECTURAL BARRIERS COMMISSION Cristina Madrid Meets 3rd Tuesday of the month Dick Stanford 2:00 p.m., Library Auditorium LIBRARY COMMISSION Joseph R. Rocha Meets 1 st Thursday each month Cristina Madrid ,3:00 p.m., Library Auditorium PARKS & RECREATION COMMISSION Diane Beebe Meets 1 st & 3rd Thursday each month Cristina Madrid 5:00 p.m., Memorial Park, Recreation room PLANNING COMMISSION Diane Beebe Meets 2nd & 4th Wednesday of cath Dave Hardison month, 7:30 p.m. Civic Auditorium HISTORICAL COMMISSION David O. Hardison Meets 2nd Wednesday of each month Joseph Rocha 7:00 p.m., West Wing Conference Room PERSONNEL BOARD COMMITTEE Diane Beebe Meets 2nd & 4th Tuesday of each month David O. Hardison 7:30 p.m., West Wing Conference Room OTHER BOARDS AND COMMITTEE ASSIGNMENTS ,AZUSA AGRICULTURAL WATER CO. Dick Stanford Annual meeting - notice sent. BOARD OF DIRECTORS, L.A. COUNTY DIVISION Joseph R. Rocha LEAGUE OF CALIFORNIA CITIES Cristina Madrid 602 East Huntington Drive, Suite C Monrovia, Calif. 91016 Contact: Cheryl Lopez (818) 305-1315 Meets 1 st Thursday each month 6:30 p.m., Locations vary, Notices sent. Page 1 CALIFORNIA CONTRACT CITIES ASSOCIATION Cristina Madrid 10810 Paramount Boulevard, Suite #202 Downey, Calif. 90241 Contact: Stacy, (562) 861-3908 Meets 3rd Wednesday each month 6:30 p.m. Social Hour; dinner 7:30 p.m. Meeting notice is sent CHAMBER OF COMMERCE West Foothill Boulevard ,241 Azusa, Calif. 91702 Contact: Vera Mendoza, (818) 334-1507 Meets 4th Thursday of each month 12:00 noon - location varies Meeting notice is sent CITY SELECTION COMMITTEE Commission Services 500 West Temple, Room 383 Los Angeles, Calif. 90012 (213) 974-1431 Meets on call of the Chairman Meeting notice is sent E.S.G.V. PLANNING COMMITTEE c/o City of Diamond Bar Contact: James DeStefano, (909) 396-5676 Meets 4th Thursday of each month 6:30 p.m. social hour; 7:00 p.m. dinner; meeting notice is sent FOOTHILL TRANSIT ZONE 100 North Barranca, Suite 100 West Covina, Calif. 91791 Contact: Cristina, 967-3147 Meets 4th Friday of every month meeting notice is sent 100 N. Barranca, Suite 100 W. Covina, CA INDEPENDENT CITIES ASSOCIATION 14156 Magnolia Boulevard, Suite 103 Sherman Oaks, Calif. 91423 Contact: Debbie Smith (818) 906-0941 Meets 2nd Thursday each month 7:00 p.m. U.S.C., notice is sent INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY 14156 Magnolia Boulevard, Suite 102 ,Sherman Oaks, Calif. 91423 Contact: Suzanne La Forge (818)981-7076 Meets 2nd Wednesday of each month Meeting notice is sent Dave Hardison Joseph R. Rocha Cristina Madrid Cristina Madrid Diane Beebe Diane Beebe, Director Cristina Madrid, Alternate Page 2 Dick Stanford Cristina Madrid, Alternate Cristina Madrid Cristina Madrid LOS ANGELES CO. SANITATION DIST. 22 Cristina Madrid 1955 Workman Mill Road Dick Stanford Whittier, Calif 90601 Contact: Sherry Gjerde, (562) 699-7411 ext. 1101 Meets 4th Wednesday each month 1:30 p.m. 1955 Workman Mill Rd., Whittier S. G. V. COUNCIL OF GOVERNMENTS Cristina Madrid, Rep. 234 N. El Molino, Suite 202 Dick Stanford, Alternate Pasadena, Calif 91101 Contact: Kathy Boyd, (818) 564-9702 Meets 3rd Thursday of each month at 6:00 p.m. - location varies meeting notice sent L.A. WORKS (FORMERLY): Cristina Madrid (1 year) EAST SAN GABRIEL VALLEY CONSORTIUM Diane Beebe (1998) 5200 Irwindale Avenue Irwindale, Calif. 91706 Contact: Sherry (818) 960-3964 cxt. 2223 Meets 3rd Thursday each month 4:00 p.m., 5200 Irwindale Avenue, Suite 100 SAN GABRIEL VALLEY HUMAN SOCIETY David O. Hardison, Rep. JOINT POWERS AUTHORITY Meets 1 st Wednesday of the month as needed (called by Chairman) 5:30 p.m.; meeting notice sent S. G. V. MUNICIPAL WATER DISTRICT Dick Stanford Meets 2nd & 4th Monday each month ' 549 E. Sierra Madre Ave., Azusa SOUTHERN CALIFORNIA Dick Stanford ASSOCIATION OF GOVERNMENTS Cristina Madrid 818 West Seventh Street, 12th Floor Los Angeles, Calif. 90017 (213) 236-1800 Contact: Shelia Stewart Meet 1 st Thurs of month Notices are sent Revised 6/11/97 Page 3 MISSION I GO RNMEN-TSERV CES y y is y y •F+ � A •� N V •V E ¢ x w z P. H Sub -Mission I.I Legislarion The Council: Its responsibilities Its Processes Its Image 11 1 Citizen Academy City-wide Visioning Process Suggestion System Day Laborers Direction/Creation/Strategy Water District Boundaries Elected Representatives Municipal Associations City Council House Cleaning, Pulse Is Check, Update Our Role with Staff Ahwanee Principles Residents' Income Levels Feedback Bolstering Azusa by assisting in the work of other lead agencies Welfare Reform Reduce Teenage Pregnancy Rate Unemployment Rates % Immigrants Relationship School District/APU Citrus College Board of Trustees Sub -Mssion 1,.2 Administration Fund Raising Grant Person Implement vision workshop goals Implement AIEC goals Info Systems/Web Site Increase City's Economic base Policy making approach to City Management Team building with Dept. Heads/Mid- managers Help departments comply with Prop 218 Establish cost controls Information Technology & Public Relations Consolidated Community Calendar Support for Service Clubs Full Cable Programming on Ch 12 (Mayor, CC, Police Chief) Publicity/Promotion Techno Networks Give high priority to customer service Publish Azusa at a Glance Maintain City memberships Ensure Leading Edge Technologies Reinstate Financial Assistance for Wings Hold "Town Hall" meetings Podium Presence Press Replace Ballot Counter Automated Processing of Absentee Voter Ballots Internet Access for City Clerk Council adopts Historic Preservation Ordinance Survey of potential historical sites Education/Information programs on historic sites Preservation Ordinance Enforcement of National Pollutant Discharge Elimination System permit Administer grant funded oil recycling program Increase field time of inspections/assist public File five new subdivision maps Is t Crime Rate/Delinquency Sidence of Drug/Alcohol Use Racial Conflict Mobile Data Terminals Mediation Program Community Partnership Healthy Environment for Animals & People Community Programs Fire prevention, suppression & inspection Prompt response to disaster t MISSION III .LEISURE AND CULTURAL SERV.CE$ O .o fy Sub -Mission 3.1 Or Recreation Golden Days Veterans' Park (City Hall) - Eagle Monument Increase participation in playground programs/youth sports/day camp Steady growth in youth programs Offer innovative programs in Day Camp Provide in-service training to sports' officials Increase revenue by offering department & officiating staff services to other agencies Sports Complex Daycare Collaboration Centennial Events Neighborhood curb appeal Youth Center (Possibly built by students) Route 66 Increase revenue from facility rentals Park/Playground Distribution Sub -Mission 3.3:Nutritionfor the Elderly, Improve level of service to seniors Sub-I4lissiori 3.4 Acpvrties for the Elderly. Case Management level of service Formalize the Volunteer Program Develop information and referral service ILibrary Expansion Program Learning Center/Techno Exchange Electronic Resource Collection Funding for Town Center Library Public Access Internet Library Foundation Auen-Berger Foundation Grant Computer Lab -Seniors Adults Oral History project / Defining who we are Azusa History Book / Kloepfer Book On-line History Project Artist in Residence Clocks, Bells, Monuments, Public Art College Placement Literacy Rate School Test Scores t Sub=Mission 3.7 Learning . Enrichment for Youth Young People Programs Youth Advisory Group Increase support staff Investigate available funds for additional storage Sub#M�ss�on 3r101Welfare`� Service Referral (Case Management) Service Recipients Voucher Program - Providing Housing - People in Need Mentoring: People and Families Immigrant Acculturation Homeless Underground Network gnFinalize upgrading substation breaker spect & replace wood poles Implement public benefits. program/AB 1890 mandates Superpund Complete installation of SCADA system Construct water mains to integrate AVW system to city system Rehab major components at water production facility t Monitor industrial users Provide sewer repair & maintenance training to staff 50% of refuse collection to be recycled Teach environmental -wide environmental ethic MISSION V CIRCULATION Sub -Mission 5 1tl2oadwayDesign & Development Circulation Upgrades City Can Do Alone JAzusa Avenue/Highway 39 Enhance Azusa Avenue Corridor Directional Signs Trash Cans & Lighting Route 2 - Highway 39 Return to 2 way traffic Traffic Calming 1 Circulation Upgrades with Other Agencies Graffiti removal program Enhance prioritizing maintenance to infrastracture Response to job in less than 15 days Enhance & maintain public rights of way Caltrans x.,>. �,. --;t six: .>.: ." :.., Sub -Mission 5.2 Traffic Signal Design Contractor compliance on utilities jobs Sub -Mission 5.4 Alley �Mamtenance Promote "Graffiti Free Azusa" .y a N o � U A Cde 0 > > 5 3 Cn U Cd3 °' u a COD Sub -Mission 5 1tl2oadwayDesign & Development Circulation Upgrades City Can Do Alone JAzusa Avenue/Highway 39 Enhance Azusa Avenue Corridor Directional Signs Trash Cans & Lighting Route 2 - Highway 39 Return to 2 way traffic Traffic Calming 1 Circulation Upgrades with Other Agencies Graffiti removal program Enhance prioritizing maintenance to infrastracture Response to job in less than 15 days Enhance & maintain public rights of way Caltrans x.,>. �,. --;t six: .>.: ." :.., Sub -Mission 5.2 Traffic Signal Design Contractor compliance on utilities jobs Sub -Mission 5.4 Alley �Mamtenance Promote "Graffiti Free Azusa" YJ Mission 5:11 Pubbc tTransportation Bus Stop Enhancements Color Bus Foothill Transit Shelters Link Rail Line J:xetro pand Ride Share subsidies Attain SCAQMD 1.5 AVR goal Safe driver recognition program Provide safety training to drivers and staff i f O Q' C 0rJ Our-, �� �{ Cni Vll Z ti M Sab`-M «; Develop a "strategic path" to guide soon 6.1 dnd,U a planning City Gateway Statement Promote efficient land use ssist in develop/implement Geographic nfo System (GIS) Master Plan Krems/Edwards, w/wout Drive In w/so Regional Recreation Park Annexation of County Pockets Strategy Santa Monica Conservancy $ Prop A Rosedale General Plan Reevaluation Open Space Ration/Guideline Density Riverfront Enhancements Reforestation fational Forest Sound Walls Monitor quarry activities Participate in regional/subregional planning ■ Housing Element Livability Standards Quarry Strategy PM,o Strategy Minimum Standards outline Develope customer service skills Provide "customer service" oriented service Advise elected officials on discretionary entitlements Participate in architectural barriers commission meetings Change engineering procedures Preservation Ordinance �MRFF Evaluation % Home Owner Occupancy Property Owner Boost Sales/Property Value Home Values Sub -Mission 6.3 -Building Safety , Inspection Fees Provide Field inspection services Increase field time of inspections/assist public _4 a: Sub -Mission 5 4 Business Registration Implement a "fines & penalties" method of enforcement, pursuant to SB 814 Business License Fees Cross train staff in business license procedures iii Mi sion6. Cod- a�Enfo�ceme'4eGt Unlicensed Vendors Weed Abatement/Landscape #Nuisance Abatement Code Enforcement - Landlord Strategies Reduce enforcement cost/eliminate District Attorney fees Sub -Mission 6.8 C D B.G' Section 8 with Baldwin Park instead of County Homeless assistance/ESGVCH Info & referral service for the disabled Senior referral service & case management Mano A Mano program After school program Power -to -change youth program Fund activities for low/mod areas that assure quality with service Fund activities that enhance circulation service in low/mod areas Fund activities that enhance City wide Resource Management Administer CDBG program costs Housing for Wellness Program - Sub -fission 6.9 Assistance to CRA Retain and strengthen existing businesses in City Enhance appearance of downtown area --'MISSION "VII BUSINESS SERVICES � c •� v °Y' o m o cCd a d �. •„ Q at H a 'C : d `y a a >1 0 a o ° 0 a Y n N E Is Sub -Mission 7.4 Facilities Sub -Mission 7.13 Personnel na ement Services`o, ° ��' " �'dmmistralOn t�--y°-�°{" Painting Auditorium wainscoting & retape/remove wire Regular maintenance schedule for City Building k Sub -Mission 7.8 Payroll and ccounhn 'Services`" "`" Assessment Fees New Economy of the Future Constant Evaluation Performance Standards 'Reasonable Suspicion' Test Customer Service Training Employee Relations Monitoring y N p m N y Y t6 `�j✓+� 171 C O U Q. Y 67 F 10 w Is Sub -Mission 7.4 Facilities Sub -Mission 7.13 Personnel na ement Services`o, ° ��' " �'dmmistralOn t�--y°-�°{" Painting Auditorium wainscoting & retape/remove wire Regular maintenance schedule for City Building k Sub -Mission 7.8 Payroll and ccounhn 'Services`" "`" Assessment Fees New Economy of the Future Constant Evaluation Performance Standards 'Reasonable Suspicion' Test Customer Service Training Employee Relations Monitoring