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HomeMy WebLinkAboutMinutes - June 16, 1997 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING JUNE 16, 1997 - 7:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Civic Auditorium. Mayor Madrid called the meeting to order, and Boy Scout Troop 412 led in the salute Call to Order to the Flag. INVOCATION was given Reverend Rick McLerren of the Emmanuel Baptist Church. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present Assistant City Attorney Carvalho, City Administrator Garcia, Chief of Police Broderick, Captain Pihlak, Community Development Director Bruckner, Director of Community Services Guarrera, Superintendent of Public Works Pedroza, City Librarian Maghsoudi, City Engineer Abbaszadeh, Customer Service Supervisor Ali, Computer Programmer Weilbach, Planning Secretary Rocha, Interim Redevelopment Director Steel, City Treasurer Talley, City Clerk Solis, Deputy City Clerk Toscano. CEREMONIAL Ceremonial Community Services Director Guarrera presented an appreciation plaque to Azusa Bus Plaque to K. Driver Kirk Latham, for his part in thwarting a criminal act. Chief of Police Broderick Latham, City recognized Mr. Latham by reading into the record an appreciation letter and the entire Bus Driver Council congratulated Mr. Latham. The entire Council presented a proclamation to the Principal of Gladstone Street School, Proc to Gladstone Cindy Cervantes-MacGuire, in recognition of the school receiving Distinguished School Street School status. Distinguished Ms. Laura Jimenez of State Senator Hilda Solis' office addressed Council and audience L. Jimenez introducing herself as well as offering congratulations to Mr. Latham and Gladstone Solis' office Street School. Mr. Sean Whorter, representative of Congressman Matthew Martinez' office, addressed S. Whorter Council and audience introducing himself and services provided to the community by Martinez' his office. office. PUBLIC PARTICIPATION Pub Participation Ms. Diana Offen addressed Council providing information regarding Fellows Camp, D. Offen guided tour of trails by horseback, bike trail, which is 37 1/2 miles long, the $5.00 per comments day entry fee into the Canyon area, and the need for parking at the beginning of the bike trail. She also expressed the need to create new goals for the City along with the celebration of its 100th birthday. She reminded all that there will be a public hearing of the Planning Commission on June 25th pertaining to RTI, and that you can find information about the City at the City's home page web site. Mr. Ron Legault addressed Council expressing his opinion regarding increase in taxes R. Legault on businesses. comments City Administrator Garcia responded stating that the fire assessment tax issue will be City Admin discussed at a luncheon hosted by the City for the business community, on June 25 at comments 12 noon at the Light and Water building, there will be a public workshop on June 26 at Mtgs/workshops the Light and Water building, a public meeting on July 10 at Center Middle school and fire taxes the public hearing on July 21, 1997. He clarified that this is not a second tax but a tax which is necessary to maintain full fire services and that if passed by the voters, the fire assessment tax will be moved to the property tax roll instead of on the utility bill. He also explained the results of Proposition 218, which requires a vote by property owners to levy assessment taxes and is weighted by the assessed value of property. An item of subsequent need arose regarding a change order for the installation of Item of subsequent Library Carpet, and after making the appropriate findings, it was moved by Mayor need/Library Madrid, seconded by Councilmember Stanford and unanimously carried that the item Carpet change be agendized as Consent Calendar item G-14. order/ G-14 After discussion, it was consensus of Council that the next budget workshop and the Public Hearing on Moratorium on Land Uses in the City, both be held on Monday, June 30, 1997. The budget workshop will convene apt 6:30 p.m. the Library auditorium, Council will recess to the Civic Auditorium at 7:30 p.m. in order to conduct the public hearing and will return to the Library auditorium following the public hearing in order to conclude the budget workshop. f� DJ=11��r11. ' 1 c11_y�..: � 1 :_►t� �I11►C u _ � _ . _ :. � rt 1� _ . a . A Councilmember Rocha announced that the City and VFW have committed to the 'construction of Veterans Memorial with a target date of 1997 Veterans Day. There will be an American Flag on one side with a POW Flag on the other and it will be erected in front of the City Flag pole. He also recognized graduation ceremonies of Azusa Adult School, Sierra High, Center and Slauson Intermediate schools, and Azusa and Gladstone High schools. Discussion next budget workshop & Public Hrg mora land uses 6/30 Rpts/Updates Rocha comments Councilmember Beebe announced the upcoming City Series and provided appropriate Beebe dates and times for the games, advising that some Councilmembers would be working comments the snack bar. She displayed the award given to the City for "Make a Difference Day", congratulated all graduates and reminded them of summer activities available to them in the City and lastly reminded all to attend the budget workshop on June 30th. Councilmember Hardison read a letter into the record regarding youth activities, youth Hardison programs and suggested a revisit to the skate boarding and roller hockey issue and comments explore possible site within the City for these activities. Councilmember Stanford welcomed Reverend Mac Clerren to the City, commented on Stanford newspaper articles, announced the names of the seven grandchildren of Assistant City . comments Clerk Candace Toscano and the one additional grandchild that is due any day, and announced that cable television will be interviewing Community Services Joe Guarrera regarding summer activities. Mayor Madrid announced that a recent article in the L.A. Times featured a pool Madrid manufacturer business that makes decorative scapes, named Gian Como, an Azusa comments business which has been in Azusa for 30 years. She announced that Naomi Rodriguez, former graduate of Azusa High school, is now the A.S.B. President at Long Beach State and suggested that a proclamation be prepared for Ms. Rodriguez. Lastly, she announced that the Azusa Sister Committee is currently seeking youth for the 1997 Youth Exchange; for further information, contact Louie Pedroza at 969-1635, lastly, she wished all a Happy Fourth of July. 06/16/97 PAGE TWO The CONSENT CALENDAR consisting of Items 1 through 14 was approved by Consent Cal. motion of Councilmember Hardison, seconded by Councilmember Beebe and 1-14, G-2, G6 unanimously carried, with the exception of items G-2, G-6, G-7, G-10 and G-12, which G-7, G-10 & G-12 were considered under the Special Call portion of the Agenda. Spec Call 1. The Minutes of regular meeting of June 2, 1997. 2. SPECIAL CALL. Min appvd Spec Call 3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. No. 97-C84 AMENDING THE SCHEDULE OF CHARGES, RULES AND REGULATIONS Amend Schedule FOR THE LIGHT AND WATER DEPARTMENT OF THE CITY OF AZUSA. Charges/L&W 4. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, Res. No. 97-C85 CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND COLLECT Intention to levy ASSESSMENTS WITHIN "CITY OF AZUSA LANDSCAPING AND Landscape & Light LIGHTING ASSESSMENT DISTRICT NO. 1 (COMMUNITY Assessment/Pub MAINTENANCE FEE)" FOR FISCAL YEAR 1997-98 AND FIXING A TIME Hrg 7/21/97 AND PLACE FOR PUBLIC HEARING AND HEARING OBJECTIONS THEREON. 5. Specifications for heating and air conditioning maintenance for City facilities, Specifications Project No. 97-06, were approved and the City Clerk was authorized to advertise A/C Maintenance for bids. Proj. No.. 97-06 6. SPECIAL CALL ITEM. Spec Call 7. SPECIAL CALL ITEM. Spec Call ' 8. The Agreement between the City and Service Center for Independent Living Agmt w/SCIL (SCIL) for the period July 1, 1997 through June 30, 1998, was approved and the City Administrator was directed to sign the Agreement. 9. The Consulting Services Agreement between the City of Azusa and Francisco R. Agmt w/F.R. Joseph & Associates for housing services was approved and the Mayor was Joseph & Assoc. authorized to execute the Agreement. 10. REMOVED FROM AGENDA. Removed fm Agnd 11. The provisions of Proposition 218 require that property owners pay their fair share of the cost of services, have a right to vote, and that no exemptions can be allowed. This mean that the City as property owner also has the right to vote based on the properties its owns. Since it would be in the best interests of the city to provide efficient fire suppression services to the parcels it owns, the City Council directed the City Administrator to vote "yes" on behalf of the City for the fire assessments levied on all City -owned parcels. 12. SPECIAL CALL ITEM. 1 13. Resolution authorizing payment of warrants by the City was adopted and entitled: Vote on fire suppression sys City properties Spec Call A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. No. 97-C87. ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE Warrants FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. 06/16/97 PAGE THREE 14. Approval was given for a change order for Library carpeting to add Bentley brand Change Order Lib carpeting back into the contract for the Children's section, in the amount of Carpet. $7,187.40. _ Special Call Items Community Development Director Bruckner responded to questions regarding the Com Dev Dir 'contract for traffic signal maintenance stating that contract calls for routine maintenance response to and extraordinary maintenance, which comes from a different budget, and the criteria questions/traffic consists of the amount of time it takes for maintenance on each traffic signal. sig maint agmt Moved by Councilmember Hardison, seconded by Councilmember Beebe and Agmt traffic sig unanimously carried to award the annual routine maintenance of traffic signals as well maint/Superior as the extraordinary maintenance contracts to Superior Signal Service, low bidder, in Signal Service the amount of $15,912.00. Councilmember Beebe announced that the terms for members of city board and Beebe comments commissions will be extended to September 30th and requested that the City Clerk send re: term extension notices to all board and commission members whose terms will be expiring advising of city brds & comm the change. Councilmember Beebe offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. No. 97-C86 ESTABLISHING TERM BEGINNING AND ENDING DATES FOR ALL CITY establishing term BOARDS AND COMMISSIONS. beg & end dates city brds & comm Moved by Councilmember Beebe, seconded by Councilmember Rocha to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: HARDISON, STANFORD, ROC111%, BEEBE, MADRID NONE NONE Mayor Madrid addressed Human Resources Action Items and congratulated employees Congrats to City listed for step increase. It was then moved by Mayor Madrid, seconded by Employees Councilmember Beebe and unanimously carried to approve Action Items. 7. Human Resources Action Items were approved as follows: Human Resource EMPLOYEE STEP INCREASE/REGULAR APPOINTMENT Action Items RECOMMENDATIONS: J. Polizzi, Police Rcds Spec I Step 2 A. Hernandez, CSO Step 4 K. Vetting, Wtr Util. Maint Mech Step 5 NEW APPOINTMENTS 'RIU.1._1► SEPARATIONS W. Spires, Police Office, effective 6/12/97-8/4/97 06/16/97 PAGE FOUR 06/03/97 06/18/97 05/08/97 Councilmember Rocha addressed item regarding blanket purchase orders over $5,000 Rocha request to for the next fiscal year, which totaled over $23,000,000, requesting that it be continued continue Blanket until the budget is approved. He also requested that the hardware and software Purchase Orders maintenance agreements with Progressive Solutions, Inc., at a cost of $4,000, be to 7/21/97 continued until the budget is approved. It was consensus of Council to continue item regarding blanket purchase orders over Blanket P.O.'s $5,000 for the next fiscal year to the meeting of July 21, 1997, Cont to 7/21 After discussion, it was moved by Councilmember Rocha, seconded by Councilmember Hardware/Software Beebe to approve the Hardware and Software Maintenance Agreements with Progressive agmt Progressive Solutions, Inc. and authorize the Mayor to sign. Solutions appvd THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY Cncl convened as CONVENED AT 8:23 P.M. CRA THE CITY COUNCIL RECONVENED AT 8:32 P.M. Reconvened THE CITY COUNCIL DID NOT CONVENE AS THE INDUSTRIAL IDA No Bus DEVELOPMENT AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. THE CITY COUNCIL DID NOT CONVENE AS THE AZUSA PUBLIC APFA No Bus FINANCING AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED Ord/Spec Resos Proposed Ordinance authorizing an amendment to the contract between the City and the Proposed Ord board of Administration of the California Public Employees' Retirement system to recognize include the Employer paid member share in base pay for police members during the Military Svs as final compensation period to recognize Military Service as Public Service. Public Svs Councilmember Beebe offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA Ord. No. 97-07 AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY Auth Amend to COUNCIL OF THE CITY OF AZUSA AND THE BOARD OF ADMINISTRATION PERS contract OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. re: Military Svs Moved by Councilmember Beebe, seconded by Councilmember Stanford to waive further reading and adopt. Ordinance passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Councilmember Stanford offered an Urgency Ordinance entitled: AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA Urg Ord 97-08 AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY Auth Amend to COUNCIL OF THE CITY OF AZUSA AND THE BOARD OF ADMINISTRATION PERS Contract OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. re: Military Svs Moved by Councilmember Stanford, seconded by Councilmember Rocha to waive further reading and adopt. Ordinance passed and adopted by the following vote of the Council: 06/16/97 PAGE FIVE AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS ABSENT: COUNCILMEMBERS HARDISON, STANFORD, ROCHA, BEEBE, MADRID NONE NONE Moved by Councilmember Stanford, seconded by Councilmember Beebe and unanimously carried to authorize the Mayor to sign the "Certification of Final Action of Governing Body". SCHEDULED ITEMS Community Development Director Bruckner addressed Council and audience providing a report on stray golf balls from Azusa Greens Golf Course falling onto properties in the area of Deborah Ann Street. He stated that since the golf course has been in existence since the sixties and the residential properties have been in existence since the seventies and there are no pending actions by the golf course with the city in which they could impose additional conditions to the conditional use permit, the options to the city are limited. He suggested to establish a relationship between the golf course owners and residents, or that the residents could undertake private civil actions against the golf course, or the City could arrange meetings between residents and golf course owners. Discussion was held between Councilmembers and staff regarding possible land use issue, private nuisance, small claims court, the golf course as a buffer for the groundwater research and mining operation, the city setting up meetings between residents and golf course owners, the city ushering residents through the small claims process, distance between homes and golf course, heights of fencing and possible variances that may be needed, what constitutes a nuisance, provisions in the code, and ' distance from the fairway. Mrs. Linda Neimeyer addressed the issue reiterating the several problems that have risen due to stray golf balls from the golf course and requested the city's aid in resolving the problem. After additional discussion, it was consensus of Councilmembers that the city contact golf course owners to see if they are available for a meeting with Councilmember Rocha, Councilmember Hardison and residents regarding the issue, before the fourth of July, possibly on Saturday, June 28, 1997. Mr. Sammy Zaribaf addressed the issue stressing the need for the city to help resolve the problems with the golf course. Mr. Robert Salcido addressed the issue suggesting that the golf course impose an extra fee for golfers in order to pay for fencing. Additional discussion was held between Councilmembers, and staff regarding the concerns of children, fencing, cost, special windows, shutters, and golfers. OTHER BUSINESS/COUNCIL ' Councilmember Rocha expressed concerns regarding the safety of children traveling to and from Paramount Elementary school that have to cross the streets in the area of First Street and Angeleno Avenue. He proposed a marked pedestrian crossing be installed in that area. City Administrator Garcia responded proposing that an ad-hoc committee be created comprised of the City Engineer, a member of the police department, community development and administration in order to look into the liabilities and safety issues. He advised that he would return with a report on the issue at the next Council meeting. Certification of Final Action of Governing Body Scheduled Items Status Report on Stray Golf Ball Issue Discussion L. Neimeyer comments Discussion S. Zaribaf comments R. Salcido comments Discussion Oth/Bus Cncl Rocha re: marked ped crossing 1st & Angeleno City Admin responded Mayor Madrid requested an update/status report of the Library Building Committee. Mayor Madrid City Librarian Maghsoudi responded stating that the Library Commission had City Librarian previously submitted names of proposed committee members for approval by Council Response re: and that then they would conduct six to eight meeting on the issue of the new Library Library Bldg Building. Mayor Madrid and Councilmember Rocha are members of the Committee Committee and there will be other members added by Councilmembers. 1 Mayor Madrid suggested that the preliminary committee of two Councilmembers, four Mayor Madrid members of the community, one Friends of the Library member, and the Library comments Commission, meet and establish the format for the committee. The Committee will meet next week. It was consensus of Council to recess to Closed Session to discuss the following: Closed Session Memorandum of Understanding One Case. TIME OF RECESS: 9:20 P.M. ` Recess THE CITY COUNCIL RECONVENED AT 10:36 P.M. Reconvened Assistant City Attorney Carvalho advised that there was no reportable action taken in No reports 'Closed Session THE CITY COUNCIL CONVENED JOINTLY WITH THE REDEVELOPMENT AGENCY TO ADJOURN. Moved by Councilmember/Director Stanford, seconded by Councilmember/Director Adjourn to Rocha and unanimously carried to adjourn to Monday, June 30, 1997, 6:30 p.m. in the 6/30 6:30pm Library Auditorium to conduct a Budget workshop and at 7:30 p.m. in the Civic Lib Aud Auditorium to conduct a Public Hearing on moratorium on land uses. Budget Workshop & Public Hearing TIME OF ADJOURNMENT: 10:37 P.M. INEXT RESOLUTION NO. 97-C88. NEXT ORDINANCE NO.97-09. 06/16/97 PAGE SEVEN