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HomeMy WebLinkAboutMinutes - July 8, 1997 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING JULY 8, 1997 - 7:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Civic Auditorium. Mayor Madrid called the meeting to order and led in the salute to the Flag. INVOCATION was given Reverend Mark Carlson of the First Presbyterian Church. PRESENT: COUNCILMEMBERS ABSENT: COUNCILMEMBERS HARDISON, STANFORD, ROCHA, BEEBE, MADRID NONE City Attorney Carvalho, City Administrator rarcia, Chief of Police Broderick, Community Development Director Bruckner, Director of Community Services Guarrera, Superintendent of Public Works Pedroza, City Librarian Maghsoudi, Utilities Director Hsu, Planning Secretary Rocha, Interim Redevelopment Director Steel, City Treasurer Talley, City Clerk Solis, Deputy City Clerk Toscano. None. Mr. Don Flowers addressed Council requesting that staff look into rules, procedures which govern fireworks stands to see if there is a need for change in order to provide fairness to all in the City as they relate to non-profit organizations, one stand per organization, time of existence as an organization and location of the organization base. After discussion, a committee consisting of Don Flowers, Dave Hardison and Roy Bruckner was created to look into the issue of Fireworks stands and the laws that govern them. Call to Order Invocation Roll Call Also Present Ceremonial None. Pub Participation D. Flowers comments Mr. Lee Newfang addressed Council requesting information on the Fire Assessment L. Newfang mail in ballot process that is currently being conducted in the City. City Administrator comments advised that the results of the election would be available after 5:00 p.m. on July 21, 1997 and Couecil will be conducting meetings on how the City will balance its budget. Director of Community Services Guarrera addressed Council slating that the MTA derailment incident that occurred last week when a truck ran into the Metrolink caused many problems for many people with the exception of Azusa riders due to the fact that the Azusa Transportation Department immediately went to the location, picked up Azusa riders and took them to their destination. He praised Transportation Dispatcher Dale McMahon and Transportation Superintendent Pete MacKay for their response to the riders. Rpts/Updates Dir Com Svs Ms. Rosemary Salce, Chairperson of Azusa Golden Days Committee, addressed Council R. Salce and audience announcing that Golden Days T -Shirts will be available for the rest of the Chairperson year at a price of $10.00. She announced this years theme, which is: Home Town with of Azusa Golden a Heart and introduced Elaine Dominguez to update Council on Operation Santa Days Clothes. Ms. Elaine Dominguez addressed Council and audience advising that Operation Santa 'Clothes, a joint venture with the School District, has allowed them to purchase clothes for 187 children from Lee, Longfellow, and Murray schools this year. She announced a fundraiser for the event to be held on Saturday, July 12, 1997, at Slauson Pool, It will be a Pool Party/Picnic and Soldano Village seniors will be hosting a bake sale at the same time. The cost is $5.00 per person and the goal is to raise at least $1,000. Councilmember Rocha commended the Library Staff for the success of the opening ceremonies of the Summer Reading Program held on June 23, 1997. He thanked Officer C. Franks who stayed with six children until a potential dangerous situation was over. He commended City Planner Florence Webb and Jose Nerio, of the Planning Department, for helping to hose down roofs and palm trees in the areas near the fires that occurred during the past week, and many citizens of Azusa helped in other ways. He invited Council and city staff to meet with the American Legion, VFW and Eagles on Saturday, July 12, 1997, to discuss the Veterans Memorial. City Attorney Carvalho advised that, to avoid Brown Act issues, a sub -committee might be appointed to meet with the organizations. It was consensus of Council that each member would meet at different times with the organizations and Councilmember Rocha. Councilmember Beebe announced the upcoming Budget meeting to be held on Wednesday, July 9, 1997, at 6:30 pm in the Library Auditorium, the Fire Fee Workshop to be held on Thursday July 10, 1997, at Center School at 6:30 p.m., and reminded all that on Saturday, July 19, 1997, Soldano Village will be celebrating its 10th year anniversary. E. Dominguez comments Rocha comments Beebe comments Councilmember Hardison reminded staff that he did not notice the alternate recreation Hardison (roller hockey) added to the recreation section of the budget. comments Councilmember Stanford reminded all that the Valleydale Baseball opening will be held Stanford on Saturday, July 19, 1997. He showed a photograph of his step -grandson Emerson comments who will be one year old soon. Mayor Madrid announced the recent marriage of Chief Broderick, and re -announced the Madrid Family Swim Party to be held on July 12th, expressed gratitude to all who worked on comments the fire in Azusa and provided statistics regarding the event. The CONSENT CALENDAR consisting of Items 1 through 17 was approved by Consent Cal. motion of Councilmember Rocha, seconded by Councilmember Beebe and unanimously 1-17, G-4, G-7 carried, with the exception of items G-4, G-7, and G-8, which were considered under G-8. the Special Call portion of the Agenda. Spec Call 1. The Minutes of regular meeting of June 16, 1997. Min appvd 2. The City Treasurer's Report as of May, 1997, was received and filed. Treas Rpt 3. Bid opening was held in the Office of the City Clerk on June 29, 1997, for project Janitorial Maint No. 97-05, Janitorial Maintenance Contract. The contract was awarded to D.H. Agmt/D.H. Maint. Maintenance Services, low bidder, in the amount of $57,540, and its execution was authorized. 4. SPECIAL CALL ITEM. 07/08/97 PAGE TWO Spec Call 5. The recently -enacted Small Business Job Protection Act has mandated certain changes in the deferred compensation savings plans. The following resolution was adopted: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. No. 97-C89 AUTHORIZING THE AMENDMENTS TO THE GREAT WESTERN BANK Amendments to AND LINCOLN NATIONAL LIFE INSURANCE COMPANY DEFERRED Deferred Comp ' COMPENSATION PLAN DOCUMENTS AND APPOINTING THE CITY Plans Docs COUNCIL AS "TRUSTEE/CUSTODIAN". 6. Specifications for Project No. 97-07, Three Year Pest control Contract, was Specifications approved and the City clerk was authorized to advertise for bids. Pest Control Agmt 7. SPECIAL CALL ITEM. Spec Call 8. SPECIAL CALL ITEM. Spec Call 9. The Agreement between the city and David M. Griffith and Associates for State Agmt w/D.M. Mandated (SB90) cost claiming service was approved. Griffith 10. The proposed resolution regarding an amendment to the PERS contract in order Amend to PERS to award two additional years of service credit to eligible employees, was reso/8/4/97 mtg scheduled for the meeting of August 4, 1997. 11. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA RE- Res. 97-C91 ADOPTING ITS INVESTMENT POLICY. Investment Policy 12. Notice of Completion for sidewalk construction on Fifth, Virginia and Zachary Notice of Comp ' Padilla, completed by Martinez Concrete, Inc., was approved and its execution Martinez Concrete and recordation were authorized. 13. The renewal agreement for the Employee Assistance Program (EAP) was Renewal EAP approved and the Mayor was authorize to execute same. Program 14. The renewal agreement with Carl Warren and Company for Third Party Agmt w/Carl Administrator for the City's liability program was approved and the Mayor was Warren & Co. authorized to execute same. 15. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 97-C92 REVISING THE RULES OF THE CIVIL SERVICE SYSTEM SECTION 5.7.4. Revising Civil CERTIFICATION OF ELIGIBLES. Svs Rules 16. The Agreement for the Three Year Contract for Landscape and Irrigation Agmt w/ Maintenance, Project No. 97-04 was awarded to Tropical Plaza Nursery, low Tropical Plaza bidder, in the amount of $76,320. Nursery 17. Two separate resolutions authorizing payment of warrants by the City were adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. Nos. 97-C93 ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE & 94 FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. Warrants 07/08/97 PAGE THREE Spec Call Items Councilmember Stanford and Councilmember Rocha addressed contract with the Power Stanford/Rocha to Change Youth Program, a CDBG Project that was approved in January, 1997. Since questions they were not yet elected to the City Council, they questioned the services which would re: Power to be provided in the program and inquired whether someone from the program would Change Agmt explain it. Interim Redevelopment Director Steel responded stating that the program is based in Int Dir CRA Baldwin Park or Covina and the goal of the program is to provide counseling/mentoring response services to at -risk youth and they will work with the school district, police department, etc. to teach and train youth through a series of programs to divert them away from activities that will get them in trouble. After additional discussion, it was consensus of Council that, in the future, any entity Discussion/item that is requesting funds should attend meeting and explain their program, further, that to be continued staff request representatives of Power To Change Program to come to the next Council to next meeting meeting to explain their program. Councilmember Rocha addressed item regarding the destruction of Records in the Rocha/destruction Information Services Department, requesting that the items be placed in the Library for of records/ISD at least one week prior to destruction, for public inspection. City Administrator Garcia and Utilities Director Hsu responded and answered additional City Admin questions posed by Council and advised that the items would be placed in the Library response by Monday, July 14, 1997. Councilmember Rocha offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 97-C90 REGARDING THE DESTRUCTION OF OBSOLETE RECORDS FOR THE AZUSA Dest of Rcds FINANCE DEPARTMENT. Moved by Councilmember Rocha, seconded by Councilmember Stanford to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID NONE NONE Mayor Madrid addressed Human Resources Action Items and congratulated employees Congrats to City listed for step increase and welcomed new employee. It was then moved by Mayor Employees Madrid, seconded by Councilmember Beebe and unanimously carried to approve Action Items. 8. Human Resources Action Items were approved as follows: EMPLOYEE STEP INCREASE/REGULAR APPOINTMENT RECOMMENDATIONS: N. Narvaez, Acct Spec III Step 5 07/04/97 J. Toledo, St Maint Wkr II Step 2 07/07/97 R. Lingo, Jailer, Step 3 06/18/97 S. Peterson, Police Rcds Spec II Step 5 05/17/97 R. Rodriguez, Pol Rcd Spec III Step 5 05/06/97 L. Maldonado, Wtr Util Equip. Step 3 04/17/97 K. Morningstar, ISAdmin Step 4 06/17/97 07/08/97 PAGE FOUR Human Resource Action Items A. Ventura, Police Officer, pending physical. None. SEPARATIONS None. LEAVE REQUESTS None. THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY Cncl convened as CONVENED AT 8:14 P.M. CRA THE CITY COUNCIL RECONVENED AT 8:53 P.M. Councilmember Beebe addressed Council, audience, the viewing public, and provided a detailed explanation of the mail -in ballot process on the Fire Fees. She compared residential and commercial/industrial fee differences, stated that a yes vote will place a fee on property tax bill and will pay for fire services and a no vote would cause the city a shortfall of 1.8 million dollars and that city programs will have to be eliminated. She urged property owners to vote, and if they needed a ballot or replacement ballot to call City Clerk's Office @ (626) 812-5271 or 5285 and that the deadline for ballot counting will be on July 21, 1997 at 5:00 pm. Assistant Fire chief Gary Lockhart addressed Council and audience explaining the Los Angeles County Fire Department procedures and the contract that the City has with them for fire protection services. He noted the many shared resources and the provision of high level of service to the city. He explained that Proposition E was to replace a benefit assessment county wide and the current Azusa fire fee is an assessment fee for fire services to the city. Reconvened Beebe/re: Fire Fcchi ail -in ballot process Ass't Fire Chief Lockhart comments Additional comments were made by Councilmembers and City Attorney regarding the Add'( comments fire fee process. THE CITY COUNCIL RECESSED AND THE INDUSTRIAL DEVELOPMENT Convene as IDA AUTHORITY CONVENED AT 9:10 P.M. THE CITY COUNCIL RECONVENED AT 9:10 P.M. Reconvened TIIE CITY COUNCIL RECESSED AND THE AZUSA P B I FINAN IN Convene as APPA AUTHORITY CONVENED AT 9:11 P.M. THE CITY COUNCIL RECONVENED AT 9:11 P.M. Reconvened ORDINANCE '/ P IA F O TION Ord/Spec Resos None. None. 07/08/97 PAGE FIVE .U1 1 ._ ' t Term of office expirations ending September 30, 1997, for the following Boards and Commissions: '2 positions - Architectural Barriers Commission 2 positions - Cultural and Historical Landmark Commission 1 position - Library Commission 2 positions - Parks and Recreation Commission 1 position - Personnel Board 2 positions - Planning Commission Applications are available in the City Administrator's Office for interested residents/incumbents. Applications will be accepted through August 14, 1997, and interviews will be scheduled during the last part of August and the beginning of September, 1997. OTHER BUSINESS/COUNCIL• Handled earlier in the meeting. Scheduled Items Notice to Public City Board and Commission expirations Oth/Bus Cncl Handled earlier. THE CITY COUNCIL CONVENED JOINTLY WITH THE REDEVELOPMENT Cncl/CRA AGENCY TO RECESS TO CLOSED SESSION. convene jointly It was consensus of Council/Boardmembers to recess to Closed Session to discuss the Closed Session following: CodeCONFERENCE WITH LEGAL COUNSEL - Sec. U ANTICIPATEDThree Cases 1) Markiewicz v. City of Azusa and Azusa Redevelopment Agency (Los Angeles County Municipal court Case No. 97C00382) 2) City of Azusa and Azusa Redevelopment Agency v. Mission Chrysler (Orange county Superior court Case No. 764504) TIME OF RECESS: 9:13 P.M. Recess THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY RECONVENED Reconvened AT 10:34 P.M. Assistant City Attorney Carvalho advised that Council has decided to determinate a Asst City Attny tolling agreement with the Oil and Solvent Company and to proceed with litigation comments against this organization. Moved by Councilmember/Director Stanford, seconded by Councilmember/Director Adjourn Rocha and unanimously carried to adjourn to Wednesday, July 9, 1997, 6:30 p.m. in to 7/9/97 the Library Auditorium to conduct a Budget workshop. Budget Workshop NEXT RESOLUTION NO. 97-C95. NEXT ORDINANCE NO.97-010. 07/08/97 WAGE SIX 1