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HomeMy WebLinkAboutMinutes - July 21, 1997 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, JULY 21, 1997 - 7:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Civic Auditorium. Mayor Madrid called the meeting to order and led in the salute to the Flag. Call to Order INVOCATION was given Reverend Rick Mac Donald of the Foursquare Gospel Invocation Church. PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: City Attorney Carvalho, City Administrator Garcia, Chief of Police Broderick, Community Development Director Bruckner, 'Director of Community Services Guarrera, Superintendent of Public Works Pedroza, Utilities Director Hsu, Planning Secretary Rocha, Accounting Service Supervisor Brisco, Finance Director Craig, City Librarian Maghsoudi, Interim Redevelopment Director Steel, City Treasurer Talley, City Clerk Solis, Deputy City Clerk Toscano. Roll Call Also Present Ceremonial None. Sched Items MBL•IC HEAR N - regarding the Fire Suppression Benefit District for fiscal year Pub Hrg 1997-98, and annually thereafter and Landscaping and Lighting District for FY97-98. Fire Supp/LLD The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of Hrg open publication of notice of said hearing published in the San Gabriel Valley Tribune on June 6, 1997. Community Development Director Bruckner addressed the Hearing stating the purpose Com Dev Dir of the hearing is to hear from the public regarding the proposed Fire Suppression Benefit District and that due to the passage and requirements of Proposition 218, any property based assessment will have to be approved by property owners. The proposed District being considered at this time would take the assessments that are currently being levied on the Utility Pieter and replace them on the property tax bill. He advised that the contract with County is 2.6 million per year and that Prop E approved by county voters in June, is different from what is being proposed this evening. It is in addition to the assessment tonight. From that election dollar amount being generated in the City is approximately $800,000, which would go toward payment for paramedic services and the difference between the 2.6 million and $800,000 , leaves 1.8 million dollars that has to be raised by the district in the City of Azusa. He stated that Engineer's report detailed the methodology to be used in assessing the amounts to be paid by property owners and he detailed the process of the mail in ballot election/protest voting by property owners and the tabulation. Assistant Fire Chief Lockhart addressed the Hearing clarifying the difference between Ass't Fire Chief the Special Tax of the Los Angeles County Fire Department, Fire Protection District, Lockhart and the contract with the City of Azusa and services/protection by the Fire Department. comments Pro and con testimony was received from the following persons in regards to the Testimony proposed Fire Assessment fee: Art West, Ted Garcia, Lee Newfang, Bernard Saxton, Pro & Con Tony Naranjo, Art Morales, Ron Legault, Lori Sasoon, and Oscar (garbled) Further discussion was held between Council and staff concerning the issue and it was Discussion consensus of Councilmembers to leave the Public Hearing open until later in the meeting in order to enable property owners to vote on the Fire Assessment Fee. Pub Participation Mr. Art Morales addressed Council expressing his opinion regarding the Assessment A. Morales Fees and issues surrounding city personnel. comments Ms. Diane Offen addressed Council regarding volunteerism and announced the D. Offen upcoming "Make A Difference Day", to be held on Saturday, October 25, 1997. She comments also commented on issue regarding city personnel. Mr. Ron Legault addressed Council expressing his opinion regarding out of town R. Legault businesses. comments Ms. Marianne Maisnik addressed Council regarding agenda item regarding contract M. Maisnik amendment with Cotton Beland Associates to prepare Rosedale EBR and questioned comments whether a new traffic analysis will be conducted and suggesting that the timing of the study coincides with peak school hours. Community Development Director Bruckner responded stating that traffic count has Com Dev Dir been completed and it was done when school was in session. comments KI 017930 Community Services Director Guarrera addressed Council stating that the City hosted Dir Com Svs the San Gabriel Valley Municipal Athletic Swim meet this weekend and the Azusa comments Dolphins swim team had 55 entries of which 32 will be advancing to the SMAF finals. Mrs. Alice Williams of the Azusa Library Commission addressed Council and audience presenting an update on the Library stating that there are new painted walls, new carpets, new Summer Reading Program, new Youth Teen Program, and classroom visits have increased 50% this year, and that there is a new Teen Reading Program. She stated that the adult programs include Meet the Author Program, Computer Instruction and Access to Internet, Books on Wheels and there is a need for volunteers. Councilmember Beebe thanked Soldano Village for inviting Council to its 10th Anniversary part of the Village; she clarified that the company called Whittier Fertilizer has not applied to the Planning Commission with regard to remarks made by R. Legault, she provided the phone number to the City auditorium in order for people to call in case there are any problems with the cable television, and she announced the Public Hearing tin Fire Assessments is still open and urged property owners to vote. Councilmember Stanford announced that the Valleydale Youth Baseball Opening day was great fun, the Golden Days Santa Clothes fundraiser was very successful, he acknowledged a copy of a letter received from Graciela Varela to Peter Mackay of the Azusa Transit expressing how much she appreciated the quick response when they were picked up immediately after the train derailment in Baldwin Park and transported to Azusa. Lastly, he displayed photographs of grandchildren of Don Flowers and Samantha Victoria Narvaez daughter of Naomi of Business License and her family. 07/21/97 PAGE TWO A. Williams update on Library Comm. Beebe comments Stanford comments Councilmember Rocha announced that a meeting of City representatives, American Rocha Legion, VFW, and Eagles has resulted in decisions to locate a proposed Veterans comments Memorial Monument in front of the Flag pole at City Hall and he displayed a picture of an Eagle that will be placed on the monument. He invited all to a fundraiser dinner/dance will be held for the monument on Saturday, August 16, 1997, at the VFW, from 6pm to l Ipro. He announced that the Ceremony for the monument will be held on Tuesday, November 11, 1997 at l lam. Mayor Madrid displayed a picture of the Oriental Fruit Fly that is the latest pest to the Madrid neighborhoods and recognized Mayor Ed Chavez, Mayor of City of La Puente, who is continents the representative of Assemblyman Martin Gallegos' office. The CONSENT CALENDAK consisting of Items 1 through 14 was approved by Consent Cal. motion of Councilmember Beebe, seconded by Councilmember Hardison and 1-14, G-7, G-8 unanimously carried, with the exception of items G-7, G-8, and G-13, which were G-13. considered under the Special Call portion of the Agenda. Spec Call 1. The Minutes of regular meeting of July 8, 1997, and the regular adjourned Min appvd meeting of June 30, 1997, were approved as written. 2. The contract' amendment with Cotton Beland Associates to prepare a Rosedale Amend Agmt Environmental Impact Report (EIR), was approved in the amount of $40,4801 Cotton/Beiand 3. The Library Carpet Installation Project No. 97-03, was completed by H.M. Notice of Carpet in accordance with the specifications of the Contract. The Notice of Completion Completion was approved and its execution and recordation were authorized. Lib Carpet Install 4. Bid opening was held in the Office of the City Clerk on July 15, 1997, for the Agmt AC & H Three Year Air Conditioning and Heating Maintenance Contract, Project No. 97- Air -Ex 06. Two bids were received. The contract was awarded to Air -Ex Conditioning, Inc., low bidder, in the amount of $5,600.88, annually. 5. On June 30, 1997, the California Integrated Waste Management board Fifth Cycle (C.I.W.M.B.) authorized the City to program funding in the amount of Used Oil Block $15,681.00, for the Fifth Cycle Used Oil block Grant. The award is valid for Grant three years, the second and third year allocations are for $14,943.00, each. The funds will be for staff time, consultant fees, school presentation, certified collection centers, oil collection monitoring, used oil containers, and advertising. 6. The Kids-Kare-A-Van Program provided by an agreement with Citrus Valley Agmt w/Citrus Medical Center Pediatric Mobile Outreach Program, was approved to commence Valley/Kids-Kare July 1, 1997 through June 20, 1998. A -Van 7. SPECIAL CALL ITEM. 8. SPECIAL CALL ITEM. Spec Call Spec Call 9. The 6th Annual Holiday Boutique to be held on Saturday, December 6, 1997, at Holiday Boutique City Park from 7:00 a.m. to 5:00 p.m., was approved. The one day business 12/6/97 license fee of $15 was waived for the event and authorization to use City park was City Park approved. 10. The preparation of the Annual Street and Road Report FY 1996-97, was approved Preparation Annual and the Director of Finance was authorized to execute the contract for preparation Street Report of the report. 11. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 97-C96 DELETING SEVERAL UNNECESSARY SEWER EASEMENT AND Deleting Sewer DIRECTING THE RECORDING THEREOF. Easement Krems 07/21/97 PAGE THREE 12. Plans and specifications for the Replacement of Water Mains at Gladstone Street Plans & Specs from Mira Loma Drive to Irwindale Avenue and Irwindale Avenue from Replacement Gladstone Street to First Street, were approved and the City Clerk was authorized of Water Mains to advertise for bids. 13. SPECIAL CALL ITEM. Spec Call 14. Resolution authorizing payment of warrants by the City was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 97-C98 ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE Warrants FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. Spec Call Items Councilmember Rocha addressed item regarding consideration of computer consulting Rocha/questions and programming agreement with Knowles -McNiff, questioning why the City is going re: Computer to an outside consultant when they already have three competent employees within the consultant system. Finance Director Craig responded stating that the software that the consultant will be Dir of Fin maintaining is the City's payroll computer system, which is approximately twelve years response old and that this is the last remaining source in Southern California for maintaining this type of software. After additional discussion, it was moved by Councilmember Hardison, seconded by Agmt w/Knowles- Councilmember Beebe and carried by roll call that the computer consulting and McNiff approved programming agreement with Knowles -McNiff be approved. Councilmember Rocha dissenting. Mayor Madrid addressed Human Resources Action Items and congratulated employees Congrats to City listed for step increase. It was. then moved by Mayor Madrid, seconded by Employees Councilmember Beebe and unanimously carried to approve Action Items. 8. Human Resources Action Items were approved as follows: Human Resource Action Items EMPLOYEE STEP INCREASE/REGULAR APPOINTMENT RECOMMENDATIONS: NAM STATUS S EFFECTIVE L. Barton -Garcia, Sr. Office Spec Step 5 07/01/97 C. Ho, Sr. Office Spec Step 5 07/01/97 D. McMahon, Bus Driver Step 3 07/25/97 O. Bruno, Enter Svs Coord. Step 4 07/15/97 E. Wanstrath, Acct Spec III Step 5 07/04/97 L. Wofford, Info Sys Admin Step 4 07/01/97 07/21/97 PAGE FOUR Councilmember Rocha addressed item regarding the revised Finance Department Rocha/question Retention/Destruction of Records Policy questioning which schedules would be made Dest of Rcds reso available to the public. Finance Director Craig responded stating that all schedules would be made available to Dir of Finance the public for inspection, with the exception of payroll deductions by employees, in the response Library. ICouncilmember Rocha offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 97-C97 APPROVING THE REVISED FINANCE DEPARTMENT Appvg revised RETENTION/DESTRUCTION OF RECORDS POLICY ADOPTED UNDER Retention/dest RESOLUTION NO. 8344 DATED DECEMBER 7, 1987. policy Moved by Councilmember Rocha, seconded by Mayor Madrid to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCIIA, BEEBE, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY Cncl convened as CONVENED AT 9:16 P.M. CRA THE CITY COUNCIL RECONVENED AT 10:18 P.M. Reconvened THE CITY COUNCIL DID NOT CONVENE AS THE INDUSTRIA1. IDA No bus DEVELOPMENT A iTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. THE CITY COUNCIL DID NOT CONVENE AS THE AZUSA PUBLIC APFA No bus FINANCING. AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. �- 1 :._ 11__01► Mr. Randall Salcido, Representative of Power To Change addressed Council detailing the program proposed to be funded by Azusa Community Development Block Grant Funds (CDBG). He stated that the program, a non-profit organization which will provide counseling, mentoring, training, and education services to low -to -moderate income at -risk youth in the Azusa community. Discussion was held between Mr. Salcido and Councilmembers regarding the procedures mid criteria to be used for travel, as the base program is in Covina; where the services will be provided, what the relationship will be between the Program, Police Department and School District. Lengthy discussion was held. Councilmembers requested that Mr. Salcido provide statistics of how many Azusa residents that have been aided by their program, how much money and time has been spent and specific places that the counseling, training, etc., has occurred for Azusa residents. Ord/Spec Resos None. Sched Items R. Salcido Power To Change Program Discussion Mr. Jerry Thomas, member of the Board of Director of the Power To Change Program, J. Thomas addressed Council stating that the organization is here to help the community and not Power To Change to make money. 07/21/97 PAGE FIVE It was consensus of Councilmembers to continue the item until more information is Item continued received on statistics of the program's work in Azusa. It was consensus of Councilmembers to close the Hearing on the Fire Assessment Fee Hrg Clsd and on the Landscape and Lighting District No. 1. Fire Fee/LLD City Clerk Solis read the results of the Fire Suppression Benefit Assessment as follows: City Clerk Yes Vote Count - 1475, Yes Vote Amount $278,049.79 read results No Vote Count - 1413, No Vote Amount $341,883.68 Mayor Madrid declared that the majority protest has exceeded the yes vote and the City Mayor declaration will be abandoning the Fire Assessment Benefit District as proposed. abandon Fire Fee Mayor Madrid offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA CONFIRMING THE ENGINEER'S REPORT, DIAGRAM AND ASSESSMENT FOR THE 1997-1998 FISCAL YEAR IN CONNECTION WITH "CITY OF AZUSA LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. I (COMMUNITY MAINTENANCE FEE)" PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972. Moved by Mayor Madrid, seconded by Councilmember Beebe to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS 'ABSENT: COUNCILMEMBERS OTHER BU INF / O 1N IL HARDISON, STANFORD, ROCHA, BEEBE, MADRID NONE NONE Mayor Madrid offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, IN SUPPORT OF THE ELECTION OF JOHN FASANA AS VICE CHAIRMAN OF THE METROPOLITAN TRANSPORTATION AUTHORITY. Moved by Mayor Madrid, seconded by Councilmember Stanford and unanimously carried to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID NONE NONE Res. 97-C95 Confirming Engr Rpt Landscape & Lighting District Oth Bus/Cncl Res. 97-C99 In support J. Fasana MTA, Moved by Mayor Madrid, seconded by Councilmember Rocha and unanimously carried Proc that a proclamation be prepared proclaiming the month of August, 1997, as Breast- Breast Feeding Feeding Awareness Month. Awareness It was consensus of Councilmembers that the City Clerk be directed to prepare the Agenda Format agenda for the meeting of August 4, 1997 in the proposed new format in conjunction with the original Agenda. 07/21/97 PAGE SIX Mayor Madrid advised that an item of subsequent need has arisen for the Closed Session Mayor/Item portion of the agenda regarding a personnel matter and requested that it be agendized Subsequent need for handling at this time. City Attorney Carvalho advised that Councilmembers would have to make two findings, City Atty one, that there is a md to take action at this time and two, that the item arose after the advised posting of the Agenda. She queried Mayor Madrid regarding both findings and advised that the vote to place the item on the agenda would have to be by four fifths of the Council. Moved by Mayor Madrid, seconded by Councilmember Stanford and the motion failed Place on Agenda by roll call to place the item on the agenda. Councilmembers Hardison and Beebe (failed) dissenting. Mayor Madrid requested that the item be scheduled for another time prior to the next Madrid meeting, possibly July 22nd or July 28th. comments It was consensus of Council to recess to Closed Session to discuss the following: Closed Session One Case TIME OF RECESS: 10:56 P.M. THE CITY COUNCIL RECONVENED AT 11125 P.M. Recess Reconvened 'City Attorney Carvalho advised that the City Council has stated that if the City receives City Atty requests for documents, that the City respond to the request in accordance with State advised Law and that further direction would be given with regard to the ballots on July 22, public records 1997. Mayor Madrid advised that she dissented on that action. requests THE CITY COUNCIL CONVENED JOINTLY WITH THE REDEVELOPMENT Cncl/CRA AGENCY TO ADJOURN. convene jointly It was consensus of the Councilmembers/Boardmembers to adjourn to Tuesday, July 22, Adjourn to 1997, 6:00 p.m. in the Library Auditorium to conduct the following: 7/22 & 7/28 1. Discussion on ballot results and procedures. 2. Discussion on revenue alternatives in light of Fire Assessment results. 3. Discussion on fiscal year budget. 4. In order to hold a Closed Session: conference with Legal counsel - Anticipated Litigation (Gov. Code Sec. 54956.9 (b) and (c). One Case. 5. Adjournment to July 28, 1997, 6:00 p.m. in the Library Auditorium in order to conduct a budget workshop and Mayor added to recess to closed session to discuss a personnel matter. (A Special Meeting was called for this purpose for July 28th, after the adjourned meeting). ' TIME OF JOURNMENT: 10:37 P. CITY CLE 7k NEXT RESOLUTION NO. 97-C100. NEXT ORDINANCE NO.97-010. 07/21/97 PAGE SEVEN