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Home My WebLink AboutMinutes - September 1, 1997 - CCTO: FROM: LAPS VIA: DATE: The City of Azusa Public Works Department 213 E. Foothill Blvd., P.O. Box 1395, Azusa, California 91702-1395' (818) 812-5254 AGENDAITEM HONORABLE MAYOR AND CITY COUNCIL MEMBERS ROY E. BRUCKNFMMUNITY DEVELOPMENT DIRECTOR LOUIE H. PEDROZA JR., SUPERINTENDENT OF PUBLIC WORKS HENRY GARCIA, CITY AUGUST 18, 1997 ADMINISTRATOR t m SUBJECT: CONTRACT APPROVAL WITH LA WORKS (FORMERLY EAST SAN GABRIEL VALLEY CONSORTIUM) BACKGROUND: LA Works is a funded program through the Job Training Partnership Act (JTPA). The City of Azusa has been a participant since 1976. PROGRAM GOAL: Provide out of school youths with limited valuable work experience into employment. SCOPE: To provide the City of Azusa, under the direction of the Public Works Division, with 190 days of City wide beautification i.e., weed abatement, debris removal, painting and internal service. The proposed agreement commences September 1, 1997 through June 30, 1998. COMPENSATION: This years cost to the City is $26,250.00 which reflects an increase of $1,250.00 above last years cost. The City will continue to save $61,000.00 through JTPA funding. FUNDING: Is allocated within the 1997/98 fiscal budget, Sub -mission 5.3 Roadway Maintenance, Professional Services 6405. CONCLUSION: Staff has been pleased with the previous years of service by LA Works. The program has enabled the City's maintenance operation to concentrate on priority maintenance versus weed abatement. RECOMMENDATION: Staff is requesting Councils approval to enter into agreement with LA Works, for beautification services for the 1997/98 fiscal year in the amount of $26,250.00 and authorize the City Administrator to execute the Agreement. REB/LHPJ/rm LA WORKS July 31, 1997 Mr. Louie Pedroza Director, Public Works City of Azusa 213 E. Foothill Blvd. Azusa, CA 91702 Dear Louie: LA Works was pleased to have been able to provide the City with a Summer Youth Beautification crew at no cost to the City. While Congress did cut the SYETP funding for 1997 we were able to utilize carry-over funding to assure jobs for youth this summer. As you may be aware, Congress is proposing the elimination of the Summer Youth Program for the 1998 year. The year-round Limited Work Experience Program once again experienced a reduction from Congress, and it is anticipated that additional cuts may be made on this program. LA Works was able to secure some carryover funding to keep the LWE program intact; however, we must budget the City of Azusa crew at $26,250 in order to meet our funding requirements. We believe this amount still affords the City a tremendous discount, as JTPA is funding nearly $61,000 of the City's costs for this crew. Please find the enclosed Community Beautification Contract for the 1997-98 program year. Please have both copies executed and returned to me. I will return a copy for your records. Should you have any questions, please call me at 626/960-3964, extension 2234. Sincerely, Kathryn L. Ford Assistant Chief Executive Officer HCOMMBEAUU,ETrER.GLN Selrn Jar R. Vd.=qu,z Chi f E,,,mi,e O/fir,, B„ord of ni,.-,I,r� Lnrn Glrnn Cheiirm,,,, 5.16n r.,eix Sle,, Berfen Cririlnu AaJrid K"in stnplemn Rill Wi” I 5200 Incindllle Avrnuc Suite 210 4"i n d:d r CA 91706 R 1 8.960.3964 Fur 018.962.0064 nxw.Ln.urk,.urg M LA WORKS AGREEMENT On this first day of September 1997, East San Gabriel Valley Consortium dba LA Works, 5200 Irwindale Ave., Irwindale, California, hereinafter referred to as "LA Works", and the City of Azusa, 213 E. Foothill Blvd., Azusa, California, hereinafter referred to as "City" enter into this Agreement. Scone ofd The purpose of this program is to provide weed abatement, debris clean-up and public facility painting services to the City. Ci Re ponsibilities A. Contract with and fund LA Works to perform the repair and maintenance activities described above. B. Provide transportation and insurance necessary for the crew. LA W_ aks Resprmsihiliries A. Provide the City with a five -man crew composed of one skilled supervisor and four JTPA trainees. B. Perform work as designated by the City. Said services of LA Works are to commence September 1, 1997, and shall be completed no later than June 30, 1998. LA Works shall provide 190 working days of service to the City. Service days include work completed by Summer Youth Employment crews during the period of July 1, 1997, to August 30, 1997, and service days occurring from September 1, 1997 through June 30, 1998. In addition, LA Works shall credit the City with ten (10) days of inclement weather (non -service) days during the contract year. LA Works reserves the right to count all other inclement weather (non -service) days occurring thereafter, as a part of the 190 days of service. City of Azusa Agreement Page 2 EOT a FTI NJ a MTS M41 For performance of such services, the City will pay LA Works an amount of money not exceeding $26,250, which payment shall constitute the full and complete compensation for LA Works's services under this Agreement. The City shall periodically draw a warrant on behalf of LA Works upon receipt of an itemized invoice conforming to the budget. Community Beautification Services - $138.16 per day x 190 days = $26,250. 5 Program Evaluation and Review LA Works shall make available for inspection its performance, financial and all other records pertaining to the performance of this Agreement to authorized City personnel, and shall issue such financial and program reports as requested by City. 1_ - , M Either party may terminate this Agreement by giving written notice at least thirty (30) days prior to the effective termination date. This Agreement may be modified at any time by mutual consent, but such modification must be in written form and signed by the authorized representative of each. Indemnification LA Works shall indemnity, defend and hold harmless the City from any claim, judgement, liability, loss or expense, including attorney's fees, court costs and necessary or convenient disbursements, for any damage whatsoever, including but not limited to, death, bodily injury or injury to property, proximately resulting from or arising out of, any act or omission of LA Works, its officers, employees, agents or contractors in the performance of the Agreement. City of Azusa Agreement Page 3 City Administrator, Authorized Representative City of Azusa Chief Executive Officer Authorized Representative LA Works FACOMMBEAU\CONTRACT. AZU P C .7 tT K 1 PH: (818) 960-3964 • FAX: (818) 962-0064 Salvador R. Velasquez February 7, 1997 Executive Director The Honorable Stephen Alexander Serving the Cities of: Mayor Odd Year Reappointments: Covina, Azusa and County Supervisor Appointee 1 Even Year Reappointments: Glendora, West Covina, and County Supervisor Appointee 2 Your City is the appointing authority for one member of the Consortium Board. Your term as the current appointee expires April 30, 1997. The current appointee may be reappointed, or a new one chosen. We ask that your City notify us of its decision on this matter by April 15, 1997. Should you have any questions on this matter, please do not hesitate to call me at (818) 960-3964„ Executive SRV/sp Board of Directors: Larry Glenn, Chairman - Stephen Alexander - Thomas C. Falls Sylvia Garcia - Steve Herfert - Bill Wise Com: & Y � e City of Azusa Azusa 213 East Foothill Blvd. Claremont Covina Glendora, CA 91702 Diamond Bar Glendora Dear Mayor Alexander: Industry La Puente La Verne As part of the Consortium's Board of Directors appointment process requirements, San Dimas each JPA City �' Supervisorial District Council and the County's Fifth Su iial Distriappoints their Walnut West Covina representatives in the following manner: Odd Year Reappointments: Covina, Azusa and County Supervisor Appointee 1 Even Year Reappointments: Glendora, West Covina, and County Supervisor Appointee 2 Your City is the appointing authority for one member of the Consortium Board. Your term as the current appointee expires April 30, 1997. The current appointee may be reappointed, or a new one chosen. We ask that your City notify us of its decision on this matter by April 15, 1997. Should you have any questions on this matter, please do not hesitate to call me at (818) 960-3964„ Executive SRV/sp Board of Directors: Larry Glenn, Chairman - Stephen Alexander - Thomas C. Falls Sylvia Garcia - Steve Herfert - Bill Wise Com: & Y � e