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HomeMy WebLinkAboutMinutes - December 15, 1997 - CCA CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, DECEMBER 15, 1997 - 7:30 P.M. 'The City Council of the City of Azusa met in regular session at the above date and time in the Civic Auditorium. Mayor Madrid called the meeting to order and led in the Salute to the Flag. INVOCATION was given by Reverend Leroy of the Assembly of God Church. ROLL CALL PRESENT: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ALSO PRESENT: HARDISON, STANFORD, ROCHA, BEEBE, MADRID NONE Call to Order Invocation Roll Call Also Present City Attorney Carvalho, City Administrator Garcia, Chief of Police Broderick, Captain Garcia, Utilities Director Hsu, City Engineer Abbaszadeh, Community Development Director Bruckner, Planning Secretary Rocha, Community Services Director Guarrera, City Librarian Maghsoudi, Accounting Services Supervisor, Sergeant Ken Mac Chesney, Redevelopment Director Steel, City Treasurer Talley, Deputy City Clerk Toscano, City Clerk Solis, CEREMONIAL Ceremonial The entire Council presented a Plaque to Sergeant Ken Mac Chesney of the Azusa Police Plaque to Sgt. Department, recognizing him for Superior Jail Management. Mac Chesney The entire Council congratulated two Azusa Raider Championship Teams as follows: Congrats to The Gremlin Citrus League Champions and the Jr. Midget Citrus League Champions. Azusa Raider The Jr. Peewee and Peewee Divisions were also introduced as part of the Junior All Champions American Football Program. The Mayor recognized Representative of Congressman Matthew Martinez' Office, Rep Martinez' Ofs Joseph Cantor. J. Cantor PUBLIC PARTICIPATION Pub Part Mrs. Linda Bean, representative of the Miss Azusa Committee addressed Council L. Bean requesting that fees be waived for use of the Woman's Club on Friday, February 20, Request Waive 1998, from 7pm to 11:30 p.m. I fees for WC Community Services Director Guarrera responded to the issue stating that the date is not Com Svs Dir quite available do to a scheduled wedding to be held the following day and that there is comments a need to spend time to decorate for the event on Friday. Discussion was held between Councilmembers and Mrs. Bean regarding offsets, Discussion volunteer clean-up, hours of operation, security deposit, alcohol license, etc. It was Miss Azusa discussed that there is a need for the committee and staff to work out logistics, with Pageant Committee Councilmember Beebe in opposition. It was noted that Council did not vote on the Request to waive matter and there is a need for the Committee to comeback with a formal request which fees WC specifies particulars. no action Mr. Tom Harrison addressed Council with suggestions regarding the abolishment of T. Harrison' City Administrator position and adopting an executive management style of support comments committee Mr. Art Morales addressed Council explaining an Executive Management Team and A. Morales suggesting that the City create one, suggested to dissolve the Redevelopment Agency comments and contract out Human Resources. ' REPORTS. UPDATES AND ANNOUNCEMENTS FROM COUNCIL/STAFF Rpts/updates City Administrator Garcia stated that there was a need to remove item IH -C, relating City Admin pull to Appropriations Amendment Resolution, stating that there is a need to address this item III -C item in a Public Hearing. Councilmember Beebe reiterated that there is still a need to take formal action on waiver Beebe of fees for the Woman's Club for the Azusa Pageant Committee and wished all a Happy comments Holiday Season. Councilmember Rocha wished all a Peaceful Holiday Season and requested information Rocha on the Police Officer Trainee position that is being advertised at this time. comments Chief of Police Broderick responded stating that the Police Department anticipates a COP Broderick vacancy in the near future and therefore has began the recruiting process in order to response create an eligibility list and save time. He stated that the qualifications are to beat least 201/2 years of age, have 15 college credits, be a U.S. citizen with a above average background and be in good physical condition. Councilmember Hardison wished all Happy Holidays and a great new year. Hardison/comment Councilmember Stanford displayed a computer image of the Azusa Raiders who Stanford consisted of many grandchildren, reminded all that crimes may rise at this time of year, comments bid farewell to Henry and best wishes in his flight to the City of Colton and wished all a Merry Christmas. Mayor Madrid wished all a Merry Christmas, invited all to the Peregrinos De Emaus Madrid fundraiser on December 21', and thanked the community for an excellent year and comments advised all to keep the sick in their prayers. The CONSENT CALENDAR consisting of Items III -A through III -Q, were approved Consent Cal. by motion of Councilmember Stanford, seconded by Councilmember Rocha and Approved unanimously carried, with the exception of items III F, I, J, and K, which were F, J, O, P, & Q considered under the Special Call portion of the Agenda. Item III -C was removed from Spec Call the Agenda. A. The Minutes of regular meeting of December 1, 1997, and the regular adjourned Min appvd meeting of December 8, 1997, were approved as written. ' B. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 97-C169 APPROVING APPROPRIATION AMENDMENTS FOR FISCAL YEAR 1997- Appropriation 98 PURSUANT TO SECTION 2-450 OF THE AZUSA MUNICIPAL CODE Amendments AND CERTIFYING THAT THE CITY APPLIES GENERALLY -ACCEPTED 97-98 ACCOUNTING POLICIES AND PROCEDURES TO THE HEAD START/STATE PRESCHOOL. C. REMOVED FROM THE AGENDA. D. The Joint Powers Authority Agreement for Humane Services was approved. Humane Agmt. 12/15/97 PAGE TWO I it E. The increase to the CDBG funding for Single Family Housing Rehabilitation CDBG Inc Project No. D96032-97, was approved in the amount of $75,000, and staff was funding Hsg directed to prepare the necessary paperwork. Rehab F. SPECIAL CALL ITEM. Spec Call G. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 97-C170 JOINING WITH NUMEROUS LOCAL GOVERNMENTAL BODIES IN Opposing Design OPPOSING PROPOSED BALLOT INITIATIVE ON DESIGN AND & Engr Contracts ENGINEERING CONTRACTS. Ballot Initiative H. The Resource Management Service Agreement between the City and the Salt Resource Mngmt River Project for Azusa's San Juan Electric Power Output was approved; the Svs Agmt Mayor was authorized to sign executed copies and the authority was delegated to San Juan Electric the Director of Utilities or his designee to implement the power operation Output arrangements that should arise under the Agreement. I. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 97-C171 SUPPORTING THE CONSTITUTIONAL 1NITIATIVETO ALLOW A VOTER Redistribution OPTION FOR REDISTRIBUTION OF TAXES TO LOCAL GOVERNMENT. of Taxes T I N SPECIAL CALL ITEM. Spec Call The'City Treasurer's Report as of October 31, 1997, was received and filed. Treas Rpt Mayor Madrid addressed Human Resources Action Items and congratulated Human Res employees listed for merit increase, promotions and bade farewell to P. Pechey. Action Items Human Resources Action Items were approved as follows: EMPLOYEE STEP INCREASE/REGULAR APPOINTMENT RECOMMENDATIONS: NAME J. Torres, St. Maint. Spvr. J. Helvey, Ofs Spec. II C. Stewart, Sr. Lib. J. Gurbada, Police Com. Spvr R. Cortez, Lne. Mech Helper STATUS EFFECTIVE Merit Inc. 12/05/97 Merit Inc. 12/08/97 Merit Inc. 12/18/97 Merit Inc. 12/04/97 Merit Inc. 12/06/97 PROMOTIONS D. McMahon, Transportation Dispatcher, effective December 16, 1997. SEPARATIONS P. Pechey, Administrative Technician, effective December 9, 1997. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, Res. 97-C172 CALIFORNIA, RECITING THE FACT OF THE SPECIAL MUNICIPAL Declaring results ELECTION HELD ON NOVEMBER 4, 1997, DECLARING THE RESULT 11/4/97 Spec Elect AND SUCH OTHER MATTERS AS PROVIDED BY LAW. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 97-C173 WAIVING FORMAL SEALED BIDDING AND AUTHORIZING THE Water Meter ISSUANCE OF A PURCHASE ORDER FOR AN AMOUNT NOT TO EXCEED Purchase $11,650.00, PLUS TAX FOR PURCHASE OF THREE LARGE WATER Schulmberger METERS TO SCHULMBERGER MEASUREMENT & SYSTEMS. Measurement O. SPECIAL CALL ITEM. P. SPECIAL CALL ITEM. 12/15/97 PAGE THREE Spec Call Spec Call Q. SPECIAL CALL ITEM. SPECIAL CALL ITEMS Spec Call Special Call Items Councilmember Beebe addressed item regarding contract for installation of Flashing Beebe Beacon on Vernon at Eleventh Street, requesting alternatives to have flashing beacon re: Flashing installed sooner, and resolution to the problem. Beacon 'Councilmember Rocha displayed a portable sign that could be placed in the middle of Rocha re: portable the crosswalk, that states "slow to 25 mph, school ahead", that could be placed near signs school by school officials during morning and afternoon, cost is $73. per sign plus post; he stated it has proven to be very affective and has slowed down traffic at other schools. It was noted that this would serve as a interim solution. It was moved by Councilmember Beebe, seconded by Councilmember Rocha and TDS Engineering unanimously carried to award the contract for Flashing Beacon on Vernon at Eleventh Flashing Beacon Street Project to TDS Engineering, low bidder, in the amount of $15,293, and that the @l lth & Vemon Mayor be authorized to sign. Councilmember Hardison addressed item regarding plans and specs for play surface for Hardison Head Start Facility, questioning who would pay for the surface. Play Surface/HS Community Services Director Guarrera responded stating that the LACO, Los Angeles Com Svs Dir Office of Education would be paying for the play surface and no City funding would be response used. Moved by Councilmember Hardison, seconded by Councilmember Beebe and Plans & Specs unanimously carried by roll call to approve the plans and specifications and authorize Play Surface the City Clerk to advertise for bids. Head Start Councilmember Hardison addressed item regarding the purchase of five Bi -Fuel Trucks, Hardison/Beebe questioning why the City needs them and Councilmember Beebe questioned the funding purchase 5 trucks for them. Bi -Fuel City Engineer Abbaszadeh responded stating that there has been a need to replace trucks City Engr as far back as 1985 and also a 1972 graffiti van. He stated that AQMD was issuing response grants which consisted of 25 % matching grants if you use AQMD funds to do AQMD approved projects of which one was alternate fuel replacement program. The City submitted an application and will receive $25,000 and will use $100,000 AQMD funds that the City had budgeted. Councilmember Hardison offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA WAIVING Res. 97-C174 FORMAL SEALED BIDDING AND AUTHORIZING THE ISSUANCE OF TWO Waive Bidding PURCHASE ORDERS FOR AN AMOUNT NOT TO EXCEED $125,000 FOR THE Purchase trucks PURCHASE OF FIVE ALTERNATE FUEL TRUCKS FROM FORD WEST AND Ford West and WONDRIES FORD. Wondries Ford Moved by Councilmember Hardison, seconded by Councilmember Stanford to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Councilmember Beebe questioned item regarding Declaration of Restrictions for Totten Beebe/Totten Tubes, 500 Danlee Street. 12/15/97 PAGE FOUR Tubes Director of Redevelopment Steel and Community Development Director Bruckner Dir CRA & responded stating that the building code requires that because of the occupancy of the Com Dev Dir building that the fire wall and sprinkler system is required, but that by providing the 60 responded foot clear zone, it meets the building and fire code requirements. Also, Totten Tubes will pay for 1h of the concrete wall because it is a good neighbor policy to get the wall constructed. Mayor Madrid requested that when issuing the easement, staff make sure it is only valid as long as the metal building stands and with the current owner. ICouncilmember Beebe offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res.97-C175 APPROVING THE DECLARATION OF RESTRICTIONS BY AND BETWEEN THE Appvg Dec & CITY OF AZUSA AND TOTTEN PROPERTIES, LLC. Restrictions Totten Prop. Moved by Councilmember Beebe, seconded by Councilmember Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID NONE NONE. Councilmember Rocha advised that with regards to item III -Q, Warrant Register for the Rocha City, that Councilmembers could go directly to finance to view the original as the copies Warrant Register are sometimes illegible. Mayor requested that City Clerk's office check to see that in copies the future documents are legible. illegible Councilmember Rocha offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 97-CI76 AUTHORIZING CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OF Warrants WHICH THE SAME ARE TO BE PAID. Moved by Councilmember Rocha, seconded by Councilmember Beebe to waive further reading and adopt. Resolution passed and adopted by AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID NONE NONE THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY CONVENED Cncl/CRA convene JOINTLY. jointly Redevelopment Director Steel stated on November 17, 1997, the Agency Board Dir CRA authorized staff to proceed with the amendment process for the Merged Central/West Comments End Redevelopment Plan. He requested that the time lines be extended for two weeks, which would schedule the Public Hearing for March 2, 1998. Councilmember Stanford offered Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA SETTING Res. 97-C177 THE PUBLIC HEARING DATE TO CONSIDER AMENDMENT OF THE Setting PH REDEVELOPMENT PLAN, RELOCATION GUIDELINES, AND OWNER Amend to CRA PARTICIPATION RULES FOR THE MERGED CENTRAL/WEST END Plan 3/2/98 REDEVELOPMENT PROJECT. 12/15/97 PAGE FIVE Moved by Councilmember Stanford, seconded by Councilmember Beebe to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID, NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Director Stanford offered a Resolution entitled: A RESOLUTION OF THE AZUSA REDEVELOPMENT AGENCY SETTING THE Res. 97-R63 PUBLIC HEARING DATE TO CONSIDER AMENDMENT OF THE Setting PH REDEVELOPMENT PLAN, RELOCATION GUIDELINES, AND OWNER Redevelopment PARTICIPATION RULES FOR THE MERGED CENTRAL/WEST END Plan 3/2/98 REDEVELOPMENT PROJECT. Moved by Director Stanford, seconded by Director Beebe to waive further reading and adopt. Resolution passed and adopted by the following vote of the Agency: AYES: DIRECTORS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID NOES: DIRECTORS: NONE ABSENT: DIRECTORS: NONE THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY Cncl Recessed CONTINUED AT 8:38 P.M. ' THE CITY COUNCIL RECONVENED AT 8:39 P.M. Cncl reconvened THE CITY COUNCIL DID NOT CONVENE AS THE INDUSTRIAL IDA No Bus DEVELOPMENT AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. THE CITY COUNCIL DID NOT CONVENE AS THE AZUSA PUBLIC FINANCING APFA No Bus AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. Councilmember Rocha invited all to come to the Library on Wednesday, December Rocha 17, 1997, at 7:30 p.m., to see the unveiling of the Mural painted by Sierra High continents School Students. Councilmembers Stanford and Beebe shared the events that took place'at the Art Exhibit Stanford & Beebe put on by the Chamber of Commerce on Tuesday, December 9i' as well as the meeting comments with Manny Medrano. Mayor Madrid recognized City employees listed for merit increase, promotions and bade Madrid comments farewell to employee leaving City employment. THE REDEVELOPMENT AGENCY AND CITY COUNCIL CONVENED JOINTLY CRA/Cncl convene TO RECESS TO CLOSED SESSION TO DISCUSS THE FOLLOWING: jointly closed sess A. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) 1. Owner: Cal Tech/County Sanitation District/City Address: SW corner of First Street and Virginia Azusa, Calif. 91702 Negotiator: Robb Steel 12/15/97 PAGE SIX 1 1 2. Owner: Screwmatic Address: 925 West First Street Azusa, Calif. 91702 Negotiator: Utilities Director B. CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION (Gov. Code Sec. 54956.91. One case concerning real property located at 850 West Foothill Boulevard. C. PERSONNEL MATTER - PUBLIC EMPLOYEE APPOINT/RELEASE - (Gov. Code Sec. 54957). City Administrator. Recess TIME OF RECESS: 8:44 P.M. Reconvened THE CITY COUNCIL RECONVENED AT 10:14 P.M. City Attorney/General Counsel advised that Utilities Director Joseph Ilsu has been City Attorney appointed Acting City Administrator beginning December 16, 1997, through January advised of action 11, 1998, at a 5% pay increase. Beginning January 12, 1997, Mr. Hsu will resume as in Closed Session Acting City Administrator for an indefinite period of time at the same pay as the current Utilities Dir City Administrator. appointed CA Beginning immediately City Council has authorized staff to spend no more than $1,500 $1,500 to advertise to advertise the opening of the position of City Administrator of the City of Azusa. position The City Clerk was also directed to call a Special Meeting on January 5, 1998, at 6pm in order to hold a Closed Session to discuss the City Administrator position. It was consensus of Councilmembers/Boardmembers to adjourn. TIME OF ADJOURNMENT: 10:15 P.M. CITY CLERK NEXT RESOLUTION NO. 98-C1. I NEXT ORDINANCE NO.98-01. 12/15/97 PAGE SEVEN City Clerk to Call Special Meeting Adjourn