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HomeMy WebLinkAboutMinutes - January 20, 1998 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING TUESDAY, JANUARY 20, 1998 - 7:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time ' in the Civic Auditorium. Mayor Madrid called the meeting to order and led in the Salute to the Flag. Call to Order INVOCATION was given by Reverend Michael Paul of the Prevailing Word Ministry. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Deitsch, Acting City Administrator/Utilities Director Hsu, Chief of Police Broderick, Lieutenant Gonzalez, Information Services Administrator Wofford, Director of Finance Craig, Community Development Director Bruckner, Senior Programs Supervisor Crawford, Interim City Planner Danoff, Superintendent of Public Works Pedroza, Recreation Supervisor Noriega, Emergency Services Coordinator Bruno, Planning Secretary Rocha, City Librarian Maghsoudi, Transportation Coordinator Mac 'Kay, City Treasurer Talley, Deputy City Clerk Toscano, City Clerk Solis. CEREMONIAL Ceremonial The entire Council presented a proclamation to Pam Pechey in recognition of her years Pro to P. Pechey of service to the City. The entire Council presented a proclamation to John Sanchez in recognition of his years Proc to J. Sanchez of service to the City. Mayor Madrid presented Certificates of Appreciation to participants of the Logo Cert of Apprec. Contest for the Chamber of Commerce 1998 Business Expo. First place winner was Winners of the Steve Espinoza, second place winner was Miguel Zendejas, and third place winner was Chamber of Mira Quinones . Edward Chavez, Representative of State Assemblyman Martin Commerce Logo Gallegos Office, also presented each participant a Certificate of Recognition. contest PUBLIC PARTICIPATION Pub Part Mr. Jerry Rocha, of the Helping Hand addressed Council requesting that they offset fees J. Rocha for rental of the Woman's Club to hold a benefit fund raiser for Ray "Beatle" Ochoa, Helping Hand who has suffered a stroke, on March 14, 1998, beginning at 3p.m. with food and entertainment and dance will be from 7p.m. to 11 p.m. He also requested that if the fees offsets are approved, that they be that way for the rest of 1998. Councilmember Hardison responded stating that the fees cannot be offset for the rest of Hardison the year, but that Council and staff will be meeting on the issue later during the year. response He then moved that the fees be off set for this particular function, it was seconded by Fees off set Mayor Madrid and carried by roll call. Councilmember Beebe dissenting. Mr. Rocha then inquired about the status of two free functions for non-profit groups for J. Rocha rental of the Woman's Club that had been the practice for the last five or six years. comments Councilmember 11arttison responded, stating that the two free functions are no longer No longer two free in effect due to the cost and jird staff is currently studying the issue as well as how the functions ® WC Woman's Club can benefit the community. Ms. Gina Rico, Coordinator of the Azusa Food Pantry, addressed Council and audiV:mx thanking all for the food donations received by the Pantry from Azusa Chamber of Commerce, Azusa Woman's Club, Azusa Greens, Monrovia Nursery, Azusa Unified School District, and many more organizations. She stated that they were able to 'distribute 460 baskets to Azusa residents during the Christmas Season which served at least 1760 people. Mrs. Lurece Hunter addressed Council stating that the fund raiser for the Miss Azusa Pageant, Star Quest, was a huge success, she thanked all who participated, contributed and donated funds which totaled $2021.25. She announced that the Miss Azusa Pageant will be held on March 13, 1998, at 8 pm, at the Azusa Woman's Club, that tickets will be $10.00 and the theme is "All That Jazz". She stated that the use would cost $25. per hour, and they will need nine hours; clean up will be about $75., and stated that help/offsets towards payment of the event will be appreciated. Ms. Marianne Maisnik, representative of the Centennial Steering Committee, addressed Council providing an update of the Centennial Celebration stating that it will be a one day event to be held on Saturday, May 30, 1998, and that a schedule of events has been created, which was distributed to Council, and that the next meeting is scheduled for February 5, in the Library Conference Room. Mr. Ron Legault addressed Council expressing his views on Police Grant and Police Facility, Fire at Point O Woods, water supply contaminants, and presented a petition regarding trees and shrubbery on Sierra Madre and Sunset that he alleged are blocking 'view for traffic. Mr. George Clifton spoke regarding correct grammar and freedom of speech. REPORTS. UPDATES AND ANNOUNCEMENTS FROM COUNCIL/STAFF Cy. Rico Azusa Food Pantry thanks to all L. Hunter Miss Azusa Pageant announcements M. Maisnik Centennial Steering Committee announcements R. Legault comments Clifton/comments Rpts/updates Lieutenant Gonzalez, Project Manager for the Azusa Police Department Addition and Lt. Gonzalez Expansion Project addressed Council stating that they have received a $500,000 Grant comments from the Division of State Architects for the Police building and thanked Steve Wiley from WMM and Associates who informed them of the available grant money. Councilmember Rocha addressed Council requesting prayers for Ben Perez of Lets Go to Ben's, Bertha Beltran, Martha Gallager, and Lucio Cruz, (Mayor's Dad), who are all dealing with or recovering from serious illnesses. He thanked the Dhammakaya for their open house and meditation sessions on Sundays and Wednesday, and also Superintendent of Public Works for his participation in creating the Household Hazardous Waste Collection Facility at 107 S. Motor Avenue, each month on the 3rd Saturday from 9 am to 3pm. He then requested that Dave Rudisel, Community Improvement Manager report back to Council regarding signage within the City. Councilmember Beebe announced that a meeting was held regarding fund raising events 'for the construction of a band shelter at City Park. She also announced the upcoming Redevelopment General Plan Amendment workshop to be held in the Civic Auditorium on Monday, January 26, 1998, at 7 pm. Councilmember Stanford announced the dedication of the Hugh and Hazel Darling Library at Azusa Pacific University, west wing, to be held on February 5, 1998, at 3 pm, and that people could RSVP to Marge at 812-3083. He announced that the 2nd Rosedale EIR will begin its 45day review period on or about February 2, 1998, and that the Specific Plan is completed. 01/20/98 PAGE TWO Itr>i $i - comments Beebe comments Stanford comments Lieutenant Gonzalez re -addressed Council detailing the history of the Azusa Police Lt. Gonzalez Department building and also the specifics of the renovation, remodel and addition to comments the facility. Mr. George Smith of Hazama and Mr. Steve Wiley of WMM & Associates also addressed the issue with other related comments regarding the facility. Mayor Madrid shared and expressed sorrow at the passing of two women in the Madrid community Connie Cardenas and Jessie Coffer, she also stated that her dad, Lucio Cruz, comments is recovering from a stroke, and wished him well. The CONSENT CALENDAR consisting of Items IH -A through III -Q, were approved Consent Cal. by motion of Councilmember Beebe, seconded by Councilmember Rocha and Approved unanimously carried, with the exception of items III -C and III -H, which were C & H considered under the Special Call portion of the Agenda. Although item III -8 was Spec Call approved and not removed for discussion, Mayor Madrid dissented from the item. A. The Minutes of regular meeting of January 5, 1998, were approved as written. Min appvd B. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 98-C6 APPROVING APPROPRIATION AMENDMENTS FOR FISCAL YEAR 1997- Appropriation 98 PURSUANT TO SECTION 2-450 OF THE AZUSA MUNICIPAL CODE. Amendments C. SPECIAL CALL ITEM. Spec Call D. Bid opening was held in the Office of the City clerk on January 6, 1998, for the Water Main Water Main Replacement Project 97-02; five bids were received. The contract Replacement was awarded to Simich Construction, low bidder, in the amount of $346,126. Simich Constr. E. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 98-C7 ' APPROVING THE REVISED AGREEMENT OF THE SOUTHERN 1998 Joint Pole CALIFORNIA JOINT POLE COMMITTEE EFFECTIVE JANUARY 1, 1998. Agreement F. The Annual Report on the City's General Plan was received, reviewed and filed. Gen Plan Rpt G. The five year agreements between the City of Azusa and the two little leagues of Agmts American Azusa, American and National, for use of Zacatecas Park and Lee School, with & National Little the provision that the City is to provide water and electricity at no charge, and to Leagues provide bleachers, if available, were approved and the Mayor was authorized to sign. H. SPECIAL CALL ITEM. Spec Call I. Mayor Madrid addressed Human Resources Action Items and congratulated Human Res employees listed for merit increase and bade farewell to employees departing from Action Items City employment. Human Resources Action Items were approved as follows: EMPLOYEE STEP INCREASE/REGULAR APPOINTMENT RECOMMENDATIONS: ' NAME STATUS EFFECT S. Smith, Police Dispatcher Merit Inc. 01/08/98 J. Szabo, Water Utility Operator I reg. Appt. 01/19/98 SEPARATIONS H. Garcia, City Administrator, effective January 8, 1998. J. Guarrera, Director of Community Services, effective December 30, 1997. A. Escoto, Field Service Supervisor, effective December 30, 1997. 01/20/98 PAGE THREE J. A RESOLUTION OF THE CITY COUNCIL OF THE. CITY OF AZUSA Res. 98-C8 ACCEPTING A CERTAIN GRANT OF EASEMENT AND DIRECTING THE Grant of Easement RECORDING THEREOF. (Reliable Properties for 80' of Water System Reliable Prop. Distribution Mainline 10' wide @ Citrus and Arrow; Covina). K. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 98-C9 WAIVING FORMAL SEALED BIDDING AND AUTHORIZING THE Waive bids ISSUANCE OF A PURCHASE ORDER FOR AN AMOUNT NOT TO EXCEED Water Main Pipe $11,850.00, PLUS TAX FOR PURCHASE OF 1000 FEET OF 12"X18' CLASS Pacific States 350 TYTON JOINT WATER MAIN LINE TO PACIFIC STATES CAST IRON Cast Iron Pipe PIPE COMPANY. L. Change Order No. 11 for the Police Facility Addition and Alteration Project, Change Order which authorizes the general contractor to renovate the sub -grade and install and #11, Police stripe new paving following the removal of the temporary office trailers at the rear Facility of the police station, was approved in the amount of $27,279, pending the approval of LaSalle National Bank. M. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, Res. 98-C10 WAIVING FORMAL SEALED BIDDING AND AUTHORIZING THE Purchase ISSUANCE OF A PURCHASE ORDER FOR AN AMOUNT NOT TO EXCEED Furniture $261,042.76, FOR FURNITURE PROCUREMENT FOR THE NEW POLICE Police Facility FACILITY. N. The south wing remodel proposal for the Azusa Police Facility was approved in South Wing the amount of $112,000, pending approval of LaSalle National Bank. Remodel PD 0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 98-11 ' WAIVING FORMAL SEALED BIDDING AND AUTHORIZING THE Waive Bidding ISSUANCE OF A PURCHASE ORDER FOR AN AMOUNT NOT TO EXCEED Cabling infras. $86,724.82 FOR THE CABLING INFRASTRUCTURE FOR THE NEW Lucent Tech POLICE FACILITY. PD P. The City Treasurer's Report as of November 30, 1997, was received and filed. Treas Report Q. Two separate resolutions authorizing payment of claims and demands were adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. Nos. 98-C12 ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE & 13 FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. Warrants SPECIAL CALL ITEMS Special Call Items Councilmember Beebe addressed item regarding solid waste disposal fees increase, Beebe questions requesting that staff provide a report to the public in order to see what is being proposed re: Fee increase by the waste hauler as well as to see how it relates to a meeting to be held in Covina trash next week on tipping fees, etc. Acting City Administrator Hsu responded explaining that the request from the City Admin Contractor for an increase in service fee and green waste fees, which are based on the response CPI, Consumer Price Index, are in accordance with the terms and conditions of the Agreement, and therefore recommended approval, but that the request for Tipping fee increase is the subject of concern, and a meeting that will be held at Covina City Hall on January 27, 1998, and staff would like to wait until after the workshop to determine the reasonableness of the request. 01/20/98 PAGE FOUR Mr. Dennis Chiapetta, Chief Operating Officer of Western Disposal addressed Council responding to questions regarding the fees stating that service fees are for labor, costs for trucks, insurance and operating costs, and other fee is for landfill cost or tipping fee, which is cost for taking trash to the landfill. He commented on the article published in the San Gabriel Valley Tribune and talked about the local landfills and their operations as well as the trash hauler process when trying to dispose of trash and added that their company is the cheapest lowest alternative. He stated that the green waste is strictly a service fee and there is a 1/4% increase in the CPI. Lastly, he spoke about AB 939 and its mandates. After additional comments, it was moved by Councilmember Stanford, seconded by Councilmember Hardison and unanimously carried by roll call to approve service fee and green waste fee increases based on the CPI as submitted by the contractor, effective July 1, 1997; authorize the collection of the increases from July 1997 to January 1998 to be spread evenly between February and July 1998, and reject the requested increases for tipping fees pending further finding s for their reasonableness. D. Chiapetta Western Disposal Service and green waste fees approved Interim City Administrator Hsu announced the Trash Tipping Fee Workshop is going Tipping Fee to be held on Tuesday, January 27, 1998, at Covina City Hall at 6:30 p.m. workshop 1/27 Councilman Hardison requested clarification on the alternate fuel trucks and at what Hardison location they will be fueled. comments Superintendent of Public Works Pedroza responded that the trucks will be fueled at City Supt. P.W. of Covina's City Yard, which is the nearest fueling facility that service C.N.G. vehicles Response and the trucks have dual capabilities: petroleum fuel (gasoline), or compressed natural gas (C.N.G . He added that the nearest private facility is at Colima and Azusa Avenue and added other comments. ,Moved by Councilmember Hardison, seconded by Councilmember Beebe and C.N.G Fuel unanimously carried by roll call to approve the C.N.G. Fuel Agreement and authorize Agreement Mayor, City Clerk, Interim City Administrator and City Attorney to execute same. approved THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY Cncl Recessed CONVENED AT 8:53 P.M. THE CITY COUNCIL RECONVENED AT 8:54 P.M. Cncl reconvened THE CITY COUNCIL DID NOT CONVENE AS THE INDUSTRIAL IDA No.Bus DEVELOPMENT AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. THE CITY COUNCIL DID NOT CONVENE AS THE AZUSA PUBLIC APFA No Bus FINANCING AUTHORITY AS NO BUSINESS WAS NECESSARY TO BE TRANSACTED. SCHEDULED ITEMS Scheduled Items PUBLIC HEARING -on Zoning Code Amendment establishing appropriate zones and Pub Hrg . regulations for retail Funeral Merchandise Sales Uses. Funeral Mrcdse The Mayor declared the Hearing open. The City Clerk read affidavit of proof of Hrg open publication of notice of said Hearing published in the Azusa Herald on January 8, 1998. Community Improvement Manager Rudisel addressed the issue stating that the code Com Imp Mngr amendment limits Funeral Merchandise to M-1 and M-2, and that a Conditional Use comments Permit be imposed by Planning Commission that considers the nature and use of real property within 500 feet of the use and also ban public display. 01/20/98 PAGE FIVE Testimony was received from Art Morales A. Morales Moved by Councilmember Beebe, seconded by Councilmember Stanford and Hrg closed unanimously carried by roll call to close the Public Hearing. Councilmember Stanford offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA 1'T Rdg Ord AMENDING TITLE 88 ENTITLED ZONING ARTICLE VI "SPECIAL USE re: Funeral STANDARDS" ADDING DIVISION 5 PERTAINING TO "FUNERAL Merchandise MERCHANDISE" AND AMENDING THE TEXT OF TITLE 88 APPENDIX A "REGULATION OF USES BY ZONING DISTRICT" BY ADDING "FUNERAL MERCHANDISE" PERMITTED IN THE "M-1" AND "M-2" ZONES WITH A "CONDITIONAL USE PERMIT". After comments regarding the definition of Funeral Merchandise, it was moved by Prop. Ord Councilmember Stanford, seconded by Councilmember Beebe and unanimously carried introduced/neg dec by roll call to waive further reading and introduce the Ordinance and adopt the Negative adopted Declaration. I PUBLIC HEARING - on the Community Development Block Grant (CDBG) funds for Pub Hrg the 20 Year Program (1998-99 fiscal year). The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of Hrg open publication of said notice published in the Azusa Herald on January 8, 1998. Community Development Director Bruckner addressed the hearing stating that the final Com Dev Dir amount of allocation of CDBG funds is $686,689, and that of this amount $422,000 is comments 'available for programming for this upcoming cycle, as funds have to be allowed for Administrative Cost as well as Section 108 Loans. This year there is a Public Service Cap of approximately $103,000. Also this year the application process was changed and staff found that the requests exceed the amounts available, but were able to go back and reduce requests in order to include most of the organizations. He noted that there was a need to take action to cancel the Power to Change Project for the current year as they withdrew their request; the amount allocated was $16,000, and also for current year, staff would like to combine funds allocated for Commercial Rehabilitation Loan with the Facade Rehabilitation Program due to the fact that Commercial Rehabilitation Loan Program has not been successful. Discussion was held among Councilmembers and staff regarding the Public Service Discussion Programs, clarification of the various programs, and the Facade Improvement Program. Ms. Carol Lane, President of the Service Center for Independent Living (SCIL), C. Lane addressed Council detailing the nature of the program as well as answering questions SCIL posed by Council. Mr. Emilio Melendez, Director of the Peregrinos De Emaus, addressed Council E. Melendez thanking them for support of the program and also answered questions posed by Peregrinos Council. De Emaus Mr. Art Morales addressed the Hearing with comments regarding both programs and A. Morales suggested some programs to be included in the list of Public Service Programs. comments Moved by Councilmember Beebe, seconded by Councilmember Stanford and Hrg closed unanimously carried by roll call to close the Hearing. It was consensus of Councilmembers to continue deliberations on the Public Hearing to Continue to the next Council meeting, Monday, February 2, 1998, in order that they may receive 2/2/98 mtg. clarification regarding the Facade Improvement Program funding. 01/20/98 PAGE SIX THE REDEVELOPMENT AGENCY AND CITY COUNCIL CONVENED CRA/Cncl convene JOINTLY TO RECESS TO CLOSED SESSION TO DISCUSS THE jointly closed Bess FOLLOWING: A. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8. 1. Wayne and Valda Fletcher, 650 North Azusa Avenue ' 2. George and Maria Padilla, 638 North Azusa Avenue 3. Mr. and Mrs. Andrews, 429 North Azusa Avenue Negotiator: Roy Bruckner Recess TIME OF RECESS: 9:44 P.M. Reconvened THE CITY COUNCIL RECONVENED AT 10:55 P.M. City Attorney/General Counsel Carvalho advised that there was no reportable action No Reportable taken in closed session. Action It was consensus of Councilmembers/Boardmembers to call a Special Meeting for Special Meeting Monday, January 26, 1998, 6:00 p.m. in order to recess to Closed Session in the office 1/26/98 6pm of the City Administrator, to discuss City Administrator/Executive Director Closed Sess Recruitment Process. It was consensus of Councilmembers/Boardmembers to adjourn. Adjourn ,TIME OFA OURNMENT: 10:58 P. �. LERK 1 NEXT RESOLUTION NO. 98-C14. NEXT ORDINANCE NO.98-01. 01/20/98 PAGE SEVEN n