HomeMy WebLinkAboutMinutes - June 16, 1998 - CCCITY OF AZUSA
MINUTES OF THE CITY COUNCIL,
AND THE REDEVELOPMENT AGENCY
ADJOURNED REGULAR MEETING
WEDNESDAY, JUNE 16,1998 -6:30 P.M.
The City Council/Board members of the City of Azusa and the Redevelopment Agency met
in adjourned regular session at the above date and time in the Civic Auditorium.
Mayor/Chairman Madrid called the meeting to order.
ROLL CALL
PRESENT: COUNCILMEMBERS: HARDISON, ROCHA, BEEBE, MADRID
ABSENT: COUNCILMEMBERS: STANFORD
ALSO PRESENT:
Interim City Administrator/Executive Director Hsu, City Manager Cole, City Librarian
Maghsoudi, Finance Director Craig, Accounting Services Supervisor Brisco, Recreation
Superintendent Noriega, Recreation Superintendent Jacobs, Personnel Analyst Wallace,
Grants Supervisor Neal, Parks Supervisor Rivera, Public Works Superintendent Pedroza,
Senior Programs Supervisor Crawford, Transportation Manager MacKay, Deputy City
Clerk/Secretary Toscano, and other city employees in the audience.
Call to Order
Roll Call
Also Present
Interim City Administrator/Executive Director Hsu introduced the four department budgets City Admin
that were to be reviewed at this budget session as follows: Community Services, City intro
Library, Finance and Human Resources; he stated that they will conclude all general fund
budgeted departments.
Recreation Superintendent Noriega addressed Council presented his proposed budget totaling
$1,187,775, a 16% budget cut of $$190,044, of which $95,997 was materials, supplies &
contract services and $94,047, personnel budget, which equates to 9 part time persons. He
stated that the primary reduction focuses on the elimination/privatization of the Woman's
Club operation, and went on to list the following proposed cuts in the Recreation department,
which were: close snack bar at pool, eliminate Christmas Day Camp, close City Park
summer program, eliminate position of craft specialist, close weekend program @ Memorial
Park, eliminate night recreation & Sunday swim, eliminate request for supervisor help, cut
shelter and multilith entirely, eliminate all city wide events, special/sports/aquatics, and
playground and eliminate track meet. Recreation Superintendents Noriega and Jacobs
answered questions posed by Councilmembers regarding weekend use of parks, tree lighting
ceremony; custodial budget, ways to save community special events, City pool usage,
possible snack bar franchise, Woman's Club, Halloween carnival and haunted house, and
contracting out pool to local schools, etc.
Recreation Superintendent Noriega and Park Maintenance Supervisor Rivera presented the
Park Maintenance Division totaling $1,060,076, with two scenarios, for a 16% budget cut
of $169,612, the first scenario eliminates two full time and one frozen full time position, the
second scenario eliminates one full time position and one full time frozen position and
eliminates C.I.P. projects and uses grant money and community for funding support. He
described replacement of playground equipment at City and Memorial parks through
planning and community support. Recreation Superintendent Noriega and Park
Maintenance Supervisor Rivera then answered questions regarding proposed eliminated
position salaries, and budget cuts.
Community
Services Budget
Recreation
Supervisors
Noriega and
Jacobs
Parks Maint
budget/ Noriega
& Rivera
Finance Director Craig answered question posed by Council regarding Workmen's Dir of Fin
Compensation. comments
Senior Programs Supervisor Crawford addressed Council presenting the Senior Nutrition
Program Division budget stating that 35-40% of the budget is grant money so cuts are not
across the board, they are only general fund money. The $20,950 cuts reflect an elimination
of a frozen site manager position, $1,500 was taken out for an audit that will now only be
required every four years, and custodial supplies and advertising. The cut reflects 18.27%.
In the Senior Programs Division there is a decrease of $19,576, which is 16.45% cut and is
made up of salary from the site manager position that had to be reallocated to staff that has
been performing that function, custodial supplies and the audit. She and Don Neal then
answered questions regarding the site manager position and the salary.
'City Librarian Maghsoudi presented the City Library budget which totals $1,151,826, and
proposed cuts of 15.58 % which total $179,468. The proposed cuts consisted of reduction
of public service hours at a total of 13.50 per week and will be reducing part-time hours by
75 hours per week, and will continue to freeze one full time Library Assistant position. She
then answered questions posed by Councilmember regarding hours of operation, and school
children usage, and Survey of Use, its reimbursement from the State and adopt a book
program.
Accounting Services Supervisor Brisco provided an update on the new computer program
for the Finance Department. He and Finance Director Craig presented the Finance budget
and answered questions posed by Council regarding full time versus part time people, payroll
system, new computer cost, rubbish collection charge to Finance Director, city yard fencing,
the proposed purchase of a forklift, the increase in Finance budget from $600,000 to 1.5
million dollars, the CIP fund, the computer system loan, the over time in their department,
the increase in staff in their department (Council expressed concern over these issues and
recommended streamlining some of the issues).
Sr. Programs
budget
Supervisor
Crawford
City Library
budget
P. Maghsoudi
City Librarian
Finance budget
S. Brisco &
G. Craig
Personnel Analyst Wallace presented the Human Resources budget consisting of Insurance Human
and Human Resources. She advised that a 16 % cut would eliminate Human Resources Resources
altogether and voiced her opposition to that. She stated that her recommendation for D. Wallace
reduction consists of reduction of part time hours and adjustment to insurance premiums. Personnel
She provided a history of the Personnel Department and answered questions posed by Analyst
' Council regarding ICRMA its coverage, and quoting of some insurances.
PUBLIC PARTICIPATION
Pub Part
Ms. Cheryl Stewart, All Purpose Librarian of the Azusa City Library, addressed Council C. Stewart
voicing her strong opposition to the 15% cut in the Library budget. comments
Ms. Diana Offen addressed Council expressing her opposition to the 15% cut in the budget D. Offen
across the board. comments
Councilmember Rocha asked if Finance Director would respond to the question asked at the Rocha
last budget meeting regarding the 5.7 million dollars in unreserved funds. question
Finance Director Craig responded that he placed a report in Council packet explaining the Fin Dir
funds.
response
It was consensus of CouncilmembersBoardmembers to adjourn to Wednesday, June 17, Adjourn to
1998, at 6:30 in the Civic Auditorium. 6/17/98
TIME OF ADJOURNMENT: 8:21 P.M.
DEPUTY CITY CLERK/SECRETARY
NEXT RESOLUTION NO. 98-C106. (Council)
NEXT ORDINANCE NO. 98-010 (Council)
NEXT RESOLUTION NO. 98-R44 (Agency)
NEXT ORDINANCE NO. 98 -ROI (Agency)
06/16/98 PAGE TWO