Loading...
HomeMy WebLinkAboutMinutes - January 5, 1999 - CCCITY OF AZUSA NE NUTES OF THE CITY COUNCIL REGULAR MEETING TUESDAY, JANUARY 5, 1999 - 7:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Civic Auditorium. Mayor Pro Tem Hardison called the meeting to order and led in the Salute to the Flag. Call to Order INVOCATION was given by Reverend Mark Carlson of the First Presbyterian Church. Invocation ROLL CALL PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE ABSENT: COUNCILMEMBERS: MADRID ALSO PRESENT: City Attorney Deitsch, City Manager Cole, Police Captain Garcia, Planning Secretary Rocha, Community Development Director Bruckner, Superintendent of Public Works Pedroza, City Clerk Solis, Deputy City Clerk Toscano. CEREMONIAL The entire Council* and Ms. Diana Offen presented Certificates of Appreciation for volunteers of "Make a Difference Day". Roll Call Also Present Ceremonial Cert of Apprec. Make a Dif Day The entire Council* presented a Proclamation to Mr. Jerry Hirsch, in recognition of Proc to J. Hirsch Adult Education Week. He invited all to attend Drop In Day on Thursday, of next week Adult Ed Week between 9am & 12 noon and the ADC site on Barranca and also between 6pm and 8pm. PUBLIC PARTICIPATION Ms. Naida Flores addressed Council regarding the Rosedale Project. She expressed concern regarding whether any archeological testing has been done on the site, if so, when and by whom. Her main concern is that there may be Native American grave sites existing/or possibly removed from the area surrounding the Fairmont Cemetery. City Manager Cole stated that a cultural and archeological analysis was commissioned by a separate consultant, whose background is in cultural anthropology, hired by the City, the report indicated that there are a couple of locations at Monrovia Nursery site where particular care needs to be exercised because of the possibility of Native American archeological sites; one of the sites is north of Sierra Madre and the other is the Fairmont Cemetery. He explained the sites and grading process of many years ago, the Glendora site, and stated that the subject is a mitigation measure in the EBR, that a archeologist be present on the site to supervise the grading in the area north of Sierra Madre, where they believe they should be on the look out for a Native American Archeological site. He advised that, because of the concerns raised, that requirement would be extended to the grading around the Fairmont Cemetery as well. He also advised that the development proposed adjacent to the Fairmont Cemetery is in the fourth phase of the project, which will occur in about four years, if the project is approved. Mr. Art West addressed Council expressing his opinion regarding the renaming of the Police Facility building, stating that the name should be placed on the building as it was. Pub Participation N. Flores comments City Mgr comments A. West comments C 1 1 Mr. Ron Legault addressed Council expressing his concerns regarding the Nativity R. Legault Scene, the Fairmont Cemetery and Lewis Homes. comments Mr. Jim Cook, Trustee at Fairmont Cemetery, addressed Council stating that the J. Cook cemetery has not reduced in size in the last sixty years that he has been there; no bodies comments are buried outside the Fairmont Cemetery, and that no Native Americans are buried there. PUBLIC HEARING - on Business License Application from West Country Yellow Cab Pub Hrg Company, to operate Taxicabs in the City of Azusa. Taxi Cabs Mayor -Pro Tem Hardison declared the Hearing open. The City Clerk read the affidavit Hrg open of proof of publication of notice of said hearing published in the Azusa Herald on December 24, 1998. Community Development Director Bruckner addressed the Hearing stating that the Com Dev Dir Municipal Code requires that a Public Hearing be held and that City Council approve the comments issuance of a Certificate of Public Convenience and Necessity to operate taxicabs in the City. This would be subject to the Planning Commission approval of site location and the Police Department approval of the background investigation of those involved. Mayor Pro -Tem expressed concerns regarding the low limits of the Certificate of Questions and Insurance. City Attorney Deitsch advised that this is a requirement set forth in the Azusa responses Municipal Code and if there was a wish to change the code they could. Other concerns expressed were the number of cab companies in the City and how business licenses based on annual tax receipts were tracked. Community Development Director responded stating that there are no standards to measure how many cab companies would be too many, the cab company provides information on annual tax receipt and the State regulates taxi cabs. City Manager Cole stated responded detailing the difficulty involved in the regulation of City Mgr cab companies throughout the surrounding cities and that if there was a need for further comments study, it could be done. Mr. Francisco Jara, the applicant, responded to questions posed by Council questions F. Jara stating that they will be giving good service to the community, the drivers will speak Applicant English and Spanish, he explained the differences in addresses, that all vehicles used in comments the business will have insurance. Testimony was solicited from the public, but none was received. Testimony/none Moved by Councihnember Beebe, seconded by Councihnember Stanford and Hrg Closed unanimously* carried to close the Hearing. Moved by Councilmember Stanford, seconded by Councihnember Beebe and Application unanimously* carried that the application be approved and that a Resolution granting a approved "Certificate of Public Convenience and Necessity" be prepared l y staff. PUBLIC HEARING - to consider and adopt a Resolution approving Appropriation Pub Hrg Amendments for fiscal year 1997-98. budget transfers Mayor -Pro Tem Hardison declared the Hearing open. The City Clerk read the affidavit Hrg open of proof of publication of notice of said hearing published in the Azusa Herald on December 24, 1998. City Manager Cole explained that each year as the books are closed there is a need to City Mgr adjust funds; there will be no changes in funds, but there is a need to adjust them. continents Testimony was solicited from the public, but none was received. 01/05/99 PAGE TWO Testimony/none Moved by Councilmember Beebe, seconded by Couneildiember Stanford and Hrg Closed unanimously carried to close the Hearing. Councilmember Rocha asked the status of the policy for meetings and conferences. City Conference Pol. Manager Cole responded, stating that the policy has been developed and will be Next meeting presented at the next Council meeting. Councilmember Beebe requested that in the future when balancing the budget, the Beebe request baseline be noted prior to changes and that there be fewer adjustments, especially fewer adjustments increases as they were not approved by Council. Councilmember Hardison offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING Res. 99-C 1 APPROPRIATION AMENDMENTS FOR FISCAL YEAR 1997-98 PURSUANT TO Appropriation SECTION 2-450 OF THE AZUSA MUNICIPAL CODE. Amendments Moved by Councilmember Hardison, seconded by Councilmember Beebe to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE NOES: COUNCILMEM 3ERS: NONE ABSENT: COUNCILMEMBERS: MADRID PUBLIC HEARING -to consider use of Community Development Block Grant (CDBG) Pub Hrg Funds for the upcoming 25' Program Year (1999-00). CDBG Projects Mayor -Pro Tem Hardison declared the Hearing open. The City Clerk read the affidavit Hrg Open of proof of publication of notice of said hearing published in the Azusa Herald on December 17, and 24, 1998. Community Development Director Bruckner addressed the Hearing stating that programs Com Dev Dir will be presented in two different parts: Administration request and public service comments proposal will be presented now and on January 9, 1999, will be the neighborhood improvement program, that will be focused on projects in specific neighborhoods. He stated that for the coming year the City has been allocated $690,571 and that there is an additional $83,145 in prior year funds available for reprogramming; which is a total of $773,716. He stated that the caps for public service is 15 % ($103,586), of the annual allocation and the Administrative cap is 10% ($69,057). They have received nine requests for funding from public service programs; seven are existing programs and two I are new. The amount totaled $154,478, which exceeds the 15% cap, adjustments were made and they were able to fund most of the continuing programs at the level or at a slightly reduced level, but were unable to fund the two new programs. He listed programs to be funded as follows: Sr. Referral and Case Management - $14,990, Referral/Case Management for the Disabled- $5, 000, Homeless Assistance/Peregrinos de Emaus- $15,000, After School Program- $28,712, Maio -A -Mono Program - $16,326, Student Resource Officer -Gladstone High- $12,190, Adult Literacy Services - $11,368, for a total of $103,586, the total cap. He requested approval of the 'recommendations and that the second component of the program will be presented at the meeting of Saturday, January 9, 1999. Christy McDonald and Gilbert Salinas of SCIL addressed the Hearing and detailed Testimony services of their program. SCIL Councilmember Beebe asked where the $83,000 comes from and if all public service Beebe questions money was used from prior years. 01/05/99 PAGE THREE Community Development Director Bruckner responded stating that all public service Com Dev Dir funds from prior years has been utilized and the $83,000 is from projects that were not response completed. Discussion was held between Councihnembers and staff regarding the Azusa Food Bank Discussion re: and it was consensus that they be allowed to submit their application and that staff be Azusa Food Bank available to assist them. Councilmember Beebe questioned why Ellington Elementary School was not approved Questions re: for an after school program; although they were told that the reason was because the Ellington School school was outside the City limits, she reminded them that the School Resource Officer at Gladstone High, which is outside the City, was okay to be funded. Community Development Director Bruckner responded that it depended on which block Com Dev Dir groups are served by the school, because they have to be 51 % low and moderate income. response Discussion was held regarding the subject of Ellington School and it was consensus of Discussion Council that staff look into the feasibility of funding the school for an after school program in the future. Additional discussion was held between Councilmembers and staff regarding the Azusa Add'l Discussion Food Bank funding and it was noted that in addition to the application there was a need to make adjustments to the programs presented in order to fund the Food Bank, and it was suggested that $3,000 be taken from Mano a Mano program and $9001rom the Adult Literacy Program. It was consensus of Councilmembers that the Public Hearing be continued to Saturday, Hrg cont to 1/9 January 9, 1999, in the Civic Auditorium at 9:00 A.M. The CONSENT CALENDAR consisting of Items IV -A through IV -K, was approved by Consent Cal. motion of Councilmember Hardison, seconded by Councilmember Stanford, and Appvd, C, D, unanimously carried, with the exception of items IV -C, D, G, and J, which were G, & J, Spec considered under the Special Call portion of the Agenda. Call A. The Minutes of the regular meeting of December 21, 1998, and the Special Min Appvd meetings of November 21, 1998 and November 29, 1998, were approved as written. A U The Contract Documents for Traffic Signal Maintenance Service, Project No. 99- Traffic Signal 1, were approved and the City Clerk was authorized to advertise for bids. Maint Svs Agmt SPECIAL CALL ITEM. SPECIAL CALL ITEM. Spec Call Spec Call E. A RESOLUTION OF THE CITY COUNCIL OF THS CITY OF AZUSA Res. 99-0 WAIVING FORMAL BIDDING AND AUTHORIZING THE ISSUANCE OF A Maint Agmt PURCHASE ORDER FOR AN AMOUNT NOT TO EXCEED $7,225.00 FOR CAD MAINTENANCE CONTRACT FOR CAD SYSTEM. 1 F. Superintendent of Public Works Pedroza was a re -appointed as Trustee to the East Rep SGB San Gabriel Valley Mosquito and Vector Control District for a two year term. Mosquito District G. SPECIAL CALL ITEM. Spec Call H. Formal bidding procedures were waived for the purchase of one F250 Dedicated Purchase Fuel C.N.G. Fuel Truck from Wonderies Ford in the amount of $23,228.00, and the Truck from Finance Department was authorized to issue a purchase order. Wonderies Ford 01/05/99 PAGE FOUR I. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 99-C4 DECLARING AZUSA A "TRANSPORTATION PARTNER" UNDER A Declaring Azusa PROGRAM SPONSORED BY THE LOCAL GOVERNMENT COMMISSION a Transportation AND THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY. Partner J. SPECIAL CALL ITEM. Special Call ' K. Two separate resolutions authorizing payment of warrants by the City were adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. Nos. 99-05 ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE &C6. FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. SPECIAL CALL ITEMS Special Call Items Councilmember Beebe posed questions regarding the purchase of Multi -Media Projection Beebe questions Equipment for the E.O.C., using Police Department Asset Seizure funds. She expressed re: Multi -Media concern regarding the cost of the equipment; asked if the purchase was looked at by the Projection MIS Committee or the Purchasing Department to get an estimate of the cost, and if this Equipment project was part of the original base bid of the Police Department expansion. Police Captain Garcia responded detailing the benefits of the equipment to the Emergency Operation Center, E.O.C., to the staff as well as the community He advised that they looked at other emergency operating centers to see what would fit Azusa's needs; he detailed what the room would be used for, and stated that they did not use other city staff when considering the purchase; further, he responded that this was not included in the base bid for the expansion of the Police Department. 'Councilmember Beebe then addressed item regarding cable relocation item which was to relocate the underground conduit that bridges City Hall, West Wing, Library, Senior Center, and the auditorium to the main telephone switch located in the basement of the Police Department. She requested additional information regarding the item, such as, when it arose, and if it is an improvement for the future. Capt Garcia response Beebe questions re: Cable relocation Captain Garcia responded stating that item is the repairing of a junction box that comes Capt Garcia into the Police department to the phone switch and that part of it also services the new response wings of the Police Department. He stated that it is not a change order. The junction is inadequate and needs to be upgraded. Councilmember Beebe requested that the Police Department provide a brief presentation Beebe request for of where the Police Expansion Project started, where they are now and how many things presentation by remain to be paid; she requested the base bid, how many separate bid items were Police Dpt re: completed and how many are brand new, and specifically, where the project is now and bldg expansion what is left to be done. Captain Garcia responded stating that the building will be substantially completed by end of February, but, other things are going to require more work, such as parking lot, parking area; there is the new. CAD RMS System, the brains of the computer system, which will be funded with funding not from the General fund. He anticipates having grand opening by the end of March and advised that they would have the report at the next Council meeting. Councilmember Beebe reiterated the information she was requesting regarding the Police building expansion as follows: original contract amount that the Council approved three years ago, estimate of the cost of the things that were going to be bid separately, actuals of amounts that were spent in order to compare, items still to be completed, and new things that weren't part of the base bid or things to be bid separately, even if they were paid for with asset seizure money or other funds. 01/05/99 PAGE FIVE Capt Garcia response Beebe comments Councilmember Beebe addressed item regarding the removal and replacements of Beebe comments Underground Storage Tanks at City Yard, requesting explanation of why the tank re: Underground upgrades haven't been completed. She also asked if the there was a storage tank at the Storage Tanks new Transit Facility. City Manager Cole responded stating that upgrading of the tanks was approved by a CIP CityMgr in June of this year and detailed the process of preparing the RFP, bid opening, etc. He response 'explained that in the mean time staff is using an Azusa location at below retail cost for purchasing fuel for the fleet vehicles. Superintendent of Public Works Pedroza responded stating that transportation Supt. Pub Wks underground tank will not handle the capacity of fuel they are using on a daily basis from response all the departments, i.e. police department, light, parks, public works, engineering, and code enforcement. City Manager Cole offered comments regarding the purchase of the F250 Dedicated City Mgr C.N.G. Fuel Truck, explaining the problems encountered throughout the purchase; he comments 4 thanked Mr. Pedroza for negotiations, tenacity and creativity throughout the ordeal. CNG Fuel truck Councilmember Rocha addressed item regarding the use of office space in the Light and Rocha Water Department by SG Basin Water Initiative Task Force, expressed his comments disappointment that when local groups were looking for meeting rooms, this space was Ltr Agmt w/ not offered to them. Water Task Force Moved by Councilmember Stanford, seconded by Councilmember Rocha and carried by Council* to approve the transfer of funds in the amount of $22,578.06, from Police Department asset seizure account for the purchase of Emergency Operations Center (E.O.C.) Multi -media projector, DVD, VCR, and lectern from Minnesota Western, Councilmember Beebe abstaining. Councilmember Stanford offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA WAIVING FORMAL SEALED BIDDING AND AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER FOR AN AMOUNT NOT TO EXCEED $9364.27 FOR CABLE RELOCATION -NORTH AND CENTER BUILDING. Moved by Councilmember Stanford, seconded by Councilmember Rocha to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: MADRID ABSTAIN: COUNCILMEMBERS: BEEBE Pur Multi -Media Equip/transfer of funds approved Res. 99-C2 Cable Relocation Moved by Councilmember Stanford, seconded by Councilmember Beebe and Removal/Replace unanimously* carried to award the contract for removal and replacement of underground Underground storage tanks at City Yard to ATC Associates, Inc., low bidder, in the amount of tanks @ City $126,800. Yard ATC Assoc. ' Moved by Councilmember Stanford, seconded by Councilmember Beebe and carried to Letter of Use approve the Letter of Use Agreement with the San Gabriel Basin Water Quality Agreement Authority and the San Gabriel Basin Water Association to use approximately 400 sq. ft. approved. of the Light and Water Department Administration Facility office space. Councilmember Rocha dissenting. THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY Recess to CRA CONVENED AT 9:17 P.M. THE CITY COUNCIL RECONVENED AT 9:18 P.M. Reconvene 01/05/99 PAGE. SIX REPORTS. UPDATES AND ANNOUNCEMENTS FROM COUNCIL/STAFF Updates/Cncl It was consensus of Councilmembers that the City recognize Gladstone High coaches for Certificates of winning its football conference and Azusa Pacific University coaches for winning football Recognition to national and soccer championships. Gladstone/APU Councilmember Rocha invited all to attend the Flag Breakfast at the VFW Hall on 'Sunday, January 10, 1999, from 8:00 A.M. to 11:30 A.M., all proceeds go to repair flags on Foothill Boulevard. He asked that the meeting be adjourned in memory of Jose Alba, and Rose Avalos, who passed away during the holiday season, and to keep in prayer their families. THE REDEVELOPMENT AGENCY AND CITY COUNCIL CONVENED JOINTLY TO RECESS TO CLOSED SESSION TO DISCUSS THE FOLLOWING: REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8). Owner: Redevelopment Agency Address: 1040 N. McKeever Avenue Azusa, CA 91702 Negotiator: Mr. Roy Bruckner Under Negotiation: Terms and Price of Sale TIME OF RECESS TO CLOSED SESSION: 9:20 P.M. Rocha comments CRA/Cncl convene jointly Closed Session Recess THE CITY COUNCIL AND REDEVELOPMENT AGENCY RECONVENED AT: Reconvened 9:39 P.M. ' City Attorney/General Counsel advised that there was no reportable action taken in No Reports Closed Session. It was consensus of the Redevelopment Agency Boardmembers to adjourn. CRA adjourn It was consensus of Councihnembers to adjourn to Saturday, January 9, 1999, to conduct Cncl adjourn continued public hearing on Rosedale Development Project. to 1/9/99 TIME OF ADJOURNMENT: 9:40 P.M. NEXT ORDINANCE NO.99-01. 01/05/99 PAGE SEVEN