HomeMy WebLinkAboutMinutes - September 7, 1999 - CC (3)The City of Azusa
Public Works Division
213E. Foothill Blvd., P.O. Box 1395, Azusa, California 91702-1395
(626) 812-5254
To: Honorable Mayor and Council Members
CONSENT CALENDAR
From: Roy E. Bruckirector of Community Development
G{y pa Louie H. Ped#za ., Superintendent of Public Works
Via: Rick Cole, City Manager
Date: June 28, 1999
Subject: Renew Agreement with LA Works for the 1999-2000 Fiscal Year
Recommended Action
Approve agreement with LA Works and authorize the Mayor to execute agreement. Authorize the
Finance Director to issue a Blanket Purchase Order in the amount of $28,874.
Background
The City of Azusa and LA Works have had continuous agreement renewals for the past 15 years.
Although, this renewal has an increase over last year, we are occurring a substantial savings compared
to the program cost of $70,000. Our savings is due to JTPA offsetting the remainder of the cost. This
offset in cost took effect in 1993 when our cost was reduced by 62%.
This contract will provide the City with a five (5) persons crew, composed of one Supervisor for 190
working days throughout the fiscal year. The actual cost per day for a crew is $151,98. The City
provides transportation, fuel, vehicle maintenance and tools.
The City has experienced outstanding results from this program. It allows our permanent Public
Works employees to continuously work on maintenance tasks versus cutting weeds, retrieving
shopping carts, picking up downtown litter, emptying trash cans, cleaning storm drains and other
various functions that come about at any given day and time. This program qualifies as a "At Risk"
youth program that is required in many State and Federal guidelines therefore, should we every need
to fulfill this requirement, our obligation will be available without having to solicit this need.
The agreement has been reviewed by legal staff. Staff has included revisions as per legal comments
and recommendations.
Fiscal Impact
A General Fund allocation, which is budgeted in the 99-00 FY within the Roadway Sub mission
Funding appropriated by County is $10,000.��
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0 LA WORKS
COMMUNITY BEAUTIFICATION PROGRAM
AGREEMENT
On this seventh day of September 1999, East San Gabriel Valley Consortium dba LA
Works, 5200 Irwindale Ave., Irwindale, California, hereinafter referred to as "LA Works",
and the City of Azusa, 213 E. Foothill Blvd., Azusa, California, hereinafter referred to as
"City" enter into this Agreement.
Scope of Services
The purpose of this program is to provide weed abatement, debris clean-up and public
facility painting services to the City.
City Responsibilities
A. Contract with and fund LA Works to perform the repair and maintenance activities
described above.
B. Provide transportation and insurance necessary for the work crew.
LA Works Responsibilities
A. Provide the City with a five -man crew composed of one skilled supervisor and four
JTPA trainees.
B. Perform work as designated by the City.
Term of Performance
Said services of lA Works are to commence September 7, 1999, and shall be completed
no later than June 30, 2000.
lA Works shall provide 190 working days of service to the City. Service days include work
completed by Summer Youth Employment crews during the period of July 1, 1999, to
September 3, 1999, and service days occurring from September 7, 1999 through June 30,
2000. In addition, LA Works shall credit the City with ten (10) days of inclement weather
(non -service) days during the contract year. LA Works reserves the right to count all other
inclement weather (non -service) days occurring thereafter, as a part of the 190 days of
service.
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Compensation and Method of Payment
For performance of such services, the City will pay LA Works an amount of money not
exceeding $28,874, which payment shall constitute the full and complete compensation
for LA Works' services under this Agreement. The City shall periodically draw a warrant
on behalf of LA Works upon receipt of an itemized invoice conforming to the budget.
Budget
Community Beautification Services - $151.98 per day x 190 days = $28,874.
Program Evaluation and Review
LA Works shall make available for inspection its performance, financial and all other
records pertaining to the performance of this Agreement to authorized City personnel, and
shall issue such financial and program reports as requested by City.
Termination
Either party may terminate this Agreement by giving written notice at least thirty (30) days
prior to the effective termination date.
This Agreement may be modified at any time by mutual consent, but such modification
must be in written form and signed by the authorized representative of each.
Indemnification
LA Works shall indemnity, defend and hold harmless the City from any claim, judgement,
liability, loss or expense, including attorney's fees, court costs and necessary or
convenient disbursements, for any damage whatsoever, including but not limited to, death,
bodily injury or injury to property, proximately resulting from or arising out of, any act or
omission of LA Works, its officers, employees, agents or contractors in the performance
of the Agreement.
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City of Azusa
Anreement
Authorized Representative
City of Azusa
Authorized
LA Works
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