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HomeMy WebLinkAboutMinutes - January 4, 2000 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING TUESDAY, JANUARY 4, 2000 - 6:30 P.M. Iihe City Council/Redevelopment Boardmembers of the City of Azusa met in regular Cncl/CRA ession at the above date and time in the City Managers Office to conduct a Closed recess to closed eession on the following: session CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov. Code Sec 54956.8) Property located at NW comer of Azusa Avenue and Foothill Boulevard. Negotiator: Economic/Redevelopment Director Andrews Under negotiation: Price and terms of the agreement. The City Council/Redevelopment Boardmembers returned from Closed Session at 7:20 Reconvened p.m. and there was no reportable action. Redevelopment Agency recessed. No Reports Mayor Madrid called the meeting to order and led in the Salute to the Flag was given by Pastor Wilson of the Jerusalem Christian Worship Center ROLL CALL PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID BSENT: COUNCILMEMBERS: NONE :ALSO PRESENT: City Attorney Carvalho, City Manager Cole, Assistant City Manager Craig, Interim Chief of Police Garcia, Community Development Director Bruckner, Economic/Redevelopment Director Andrews, Redevelopment Senior Project Manager Amador, Planning Secretary Rocha, Utilities Director Hsu, Finance Director Medina, Superintendent of Public Works Pedroza, City Clerk Solis, Deputy City Clerk Toscano. CEREMONIAL The entire Council presented Certificates of Appreciation to Amanda Aguirre, Jackie Aguirre, Jerry Rodriguez, Steven Torres, and Jeremy Wallingford, Azusa Police Department Explorers, for their assistance with crowd and traffic control at the Azusa Veterans Memorial dedication held on Thursday, November 11, 1999. PUBLIC PARTICIPATION None. Call to Order Invocation Roll Call Also Present Ceremonial Cert of Apprec. Explorers Pub Participation None. Update/Rpts Manger Cole provided and update of the City's new and improved web site, and City Mgr nented on the Y2K, non event. comments Councilmember Rocha advised that he met with the City Manager, who assured that as Rocha of July 1, 2000, there would be $2,400 in the City budget for scholarships for Azusa comments students. Further, that there will be $1,000 to be used as sponsorships commencing February 1, 2000. City Manager advised that he would raise the $1,000 this year and that if Council agrees, $2,400 would be placed in the next budget for scholarships. Discussion was held regarding criteria for distributing scholarships. Councilmember Rocha provided an update on the oak tree survey on San Gabriel Boulevard, stating that four main categories viewed are: trees needing trimming, removal and replacement, infected tree and need for new trees. City Manager Cole provided suggestions on how the issue of trimming trees will be handled as well as funding. Councilmember Rocha suggested that as part of new year resolutions, he will recommit to residents to work on solving the following five issues: shopping carts, day laborers, Azusa Greens Golf Course - Hole /t9, preserving of oak trees on San Gabriel, and attending to the special needs of the Dalton Street neighborhood. 'Councilmember Beebe announced phone numbers to call for trash issues as follows: Athens Customer Service, Enrique Vasquez, 626-336-6100, City Manger Cole - 626- 812-5238, Khari Ali, Light and Water - 626-812-5207, and for Cable Televison issues: 626-812-5147 or 812-5277, 812-5131, or Debbie at 626-537-6104. Councilmember Hardison wished all a Happy New Year. Rocha comments cont. Beebe comments Hardison/com. Councilmember Stanford commented on the lack of problems with Y2K; he displayed Stanford a Christmas card of Hank Bode and his 10 month old grandson, he commented on the comments New Year's party he had and showed a photograph of he and his wife at the Rose Bowl. Mayor Madrid welcomed all into the New Millennium and advised to leave old things behind and be open to new possibilities. Madrid comments Mr. Chris Carlos, of Assemblyman Martin Gallegos office, announced two Assembly Bills that Mr. Gallegos will be presenting this year. State money for a local division of C. Carlos domestic violence court and Son of Sam Bill which will prohibit felons from profiting Assemblyman from crimes. He announced two programs that are being offered to high school students Martin Gallegos and high school graduates; California State Summer school for the Arts and the representative Assembly Fellowship Program. comments ISCHEDULED ITEMS Sched Items THE CITY COUNCIL RECESSED AND CRA CONVENED: Cncl recess/CRA CONTINUED PUBLIC HEARING - to introduce the 2000-2004 Redevelopment convened Implementation Plan Update. The Plan provides a progress report on the Agency's work Cont Pub Hrg program (projects and programs). Implementation Plan Redevelopment/Economic Development Director Andrews addressed the issue stating that this is an update of the five year plan approved in 1994 and of a mid term review, CRA Dir approved in June of 1997. He stated that it contains updated changes and new programs comments that reflect work programs for the department and staff as well as suggestions for discussion and consideration by Council. He and Project Manager Amador then provided a detailed presentation on the Implementation Plan, which included financial trends, and objectives for the Central Business District, West End Redevelopment Project Area, Ranch Center Redevelopment Project area and Housing Plan. Testimony was solicited from the public, but, none was received. Testimony/none Mayor Madrid expressed concerns regarding the Housing plan. Mr. Andrews esponded stating that the Housing information was carried over from the 1994/97 Madrid concerns eports and will be updated with the General Plan. He advised that he would return with and staff response pdated information showing Housing trends since 1994, price ranges, incomes, etc. Housing It was consensus of the Boardmembers to close the Hearing and continue it to February_ 7. 2000. CRA RECESSED AND THE CITY COUNCIL RECONVENED. Hrg clsd & continued to 2/7 CRA recess/Cncl 01/04/00 PAGE TWO reconvened PUBLIC HEARING - on proposed Statement of Community Development Objectives Pub Hrg and Projected Use of Community Block Grant Funds for the upcoming 26' Program CDBG Projects Year (2000-01). 2000-01 FY The Mayor declared the Hearing open. The City Clerk read affidavit of proof of Hrg open publication of notice of said Hearing published in the Azusa Herald on December 23, 1999. Economic/Redevelopment Director Andrews addressed the issue stating that the Public CRA Dir Hearing begins the process for programming of allocations of CDBG funds for the next comments fiscal year. He stated that total funds available for programming, including prior year funds is $1,081,900, but, that funds must be set aside for repayment of a Section 108 loan and for administration of the program, which leaves $619,390, available for programming. Ms. Priya Mohan, Housing Advocate, and Mr. Richard Martindale, Consumer Advocate Service Center of the Service Center for Independent Living, addressed the Hearing requesting CDBG for Independent funding, detailing their program services and answered questions posed by . Living Councilmembers. Mr. Ron Sachs, Secretary, and Ms. Kay Rich, Director of Emergency Assistance, for East San Gabriel the East San Gabriel Valley Coalition for the Homeless, addressed the Hearing Coalition for the requesting CDBG funding, detailing their program services and answered questions Homeless posed by Councilmembers. Mr. Rick Mac Donald, Dr. Bob Freeman and his wife Carry Freeman, members of the Homework Board of Directors of Neighborhood Homework House, addressed the Hearing House requesting CDBG funding, detailing their program services and answered questions posed by Councilmembers. Discussion was held between Councilmembers and staff regarding funding restrictions, Discussion and requested additional information regarding Public Service projects that were funded in the last 3-5 years, such as, how well are the funds being used. City Manager suggested that other innovative ways of raising funds for public Service programs be explored. Councilmember Beebe requested that staff check with the School District to see what type Beebe of programs they are willing to partnership with the City in order to reduce cost and comments service more people. It was consensus of Councilmembers to continue the Public Hearing to the meeting of Pub Hrg January 18, 2000. continued to 1/18 Assistant City Manager Craig addressed Council requesting consideration of contracting Ass't CityMgr with the firm of Navigant Consulting, Inc. to examine the City's organizational comments operations in an effort to identify more ways to reduce expenses and/or to sharpen revenues. Mr. Fall and Mr. Herbert of NCI "Navigant" Consulting firm, provided a presentation NCI Consultants on Expense Reduction/Revenue Generation and detailed the process of the service as well comments Irhow their services will benefit the City. They then answered questions posed by ouncilmembers regarding the agreement. City Attorney Carvalho recommended minor changes and noted typographical errors, City Attorney stating that, if approved, the agreement should be approved in substantial form, in order comments to make noted changes. It was consensus of Councilmembers that the agreement with NCI, be brought back and Agmt w/NCI placed on the consent calendar, after noted changes are made. continued to 1/18/00 mtg. 01/04/00 PAGE THREE The CONSENT CALENDAR consisting of Items V-A through V -L, were approved by Consent Cal. motion of Councilmember Stanford, seconded by Councilmember Beebe and V-A - V -L unanimously carried, with exception of items V -E and V -I, which were considered under E&I Spec Call the Special Call portion of the Agenda. A. The Minutes of the regular meeting of December 20, 1999, the Adjourned Regular Min approved Meetings of November 22nd, and December 13d' and the Special Meeting of December 2°d, were approved as written. B. Approval was given to award the contract to replace carpet at Azusa Senior Center Agmt w/H.M. to H.M. Carpet, low bidder, in the amount of $21,921.98 and the Mayor was Carpet/Sr. Cntr authorized to execute the same. C. Approval was given to award the contract for General Plan Biologist, GIS and Agmt w/Envicom Graphics preparation to Envicom Corporation. Corp./Gen Plan D. Human Resource Action Items were approved as follows: Human Resources New Appointments: J. Knowlton, Customer Service Representative I, effective Action Items 1/10/2000. L. Fraijo, Customer Service Representative I, effective 1/10/2000. R. Hart, Customer Service Representative I, effective 1/10/2000. Separations: S. Brisco, Assistant Director of Finance, effective 12/30/99. E. SPECIAL CALL ITEM. Spec Call F. Approval was given to award the contract for the installation of Carpet and Vinyl Agmt w/H.M. Flooring at the Head Start Facility to H.M. Carpet, low bidder, in the amount of Carpet, Head $19,425.65, and the Mayor was authorized to execute same. Start Carpet/floor ,G H The City Treasurer's Report for the months of October and November, 1999, were Treas Rpts received and filed. Oct & Nov The Agency -State Master and Program Supplement Agreements, No. 000112 and Agmts w/State 0224 Rev. 000, for Azusa to receive State Funds for San Gabriel Avenue Funds San pavement rehabilitation, were approved and the Mayor was authorized to execute Gabriel paving same. SPECIAL CALL ITEM. Spec Call The purchase of a SRW Valve Service Truck for the Water Division from Peck Purchase of Road Truck Center, low quote, in the amount of $52,704.76, was approved. Water Truck Approval was given to award Engineering Services for Water System Master Plan Engr Svs Water Five -Year Update to Psomas in the amount of $180,065.00. Master Plan Psomas Resolution authorizing payment of warrants by the City was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA Res. 00-C1 ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE Warrants FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. PE IAL CALL ITEM Spec Call Items Public Works Superintendent Pedroza responded to questions regarding the painting of Agmt w/Western the Durrell House and it was then moved by Mayor Madrid, seconded by Maintenance Co. Councilmember Rocha and unanimously carried to award the contract to paint the paint Museum Durrell House (City Museum) to Western Maintenance Company, low bidder, in the amount of $10,000, and the Mayor was authorized to execute same. 01/04/00 PAGE FOUR Councilmember Beebe addressed the annual Chamber of Commerce agreement stating Beebe that there are no membership levels, and no real incentives for the Chamber to become comments self sufficient at some time, and stated that she was voting no. Moved by Mayor Madrid, seconded by Councilmember Rocha and carried that the Agmt w/Chamber Agreement between the City of Azusa and the Azusa Chamber of Commerce for business of Commerce development and community promotion for fiscal year 1999-2000, be approved and the Mayor was authorized to execute same. Councilmember Beebe dissenting. THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY Cncl recess CONVENED AT 10:17 P.M. CRA convene THE CITY COUNCIL CONVENED AT 10:28 P.M. Cncl reconvened It was consensus of Councilmember to adjourn. Adjourn TANTE OF ADJOURNMENT: 10:29 P.M. NEXT RESOLUTION NO. 2000-C2. NEXT ORDINANCE NO. 2000-01. 01/04/00 PAGE FIVE