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HomeMy WebLinkAboutMinutes - January 16, 2001 - CCCITY OF AZUSA MINUTES OF, THE CITY COUNCIL REGULAR MEETING TUESDAY, JANUARY 16, 2001 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the City Manager's Office to conduct a Closed Session. It was consensus of Council to recess to Closed Session on the following: CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION (Gov. Code Sec 54956.9 (b]). One Case. Vulcan Materials, Tax Refund Claim. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov. Code Sec 54956 81 Property Address: 116-118 N. Azusa Avenue, Azusa, CA. 91702 Negotiator: Economic/Redevelopment Director Andrews Under negotiation: Terms for sale or lease. Closed Session CITY COUNCIL CONVENED IN THE AZUSA AUDITORIUM IN ORDER TO CONDUCT ITS Convene to REGULAR MEETING. Rglr mtg City Attorney Carvalho reported that approval was given to enter into a Tolling Agreement with Agmt Vulcan can Materials. yor Madrid called the meeting to order and led in the Salute to the Flag. Call to Order INVOCATION was given by Reverend Ronny Black of Prevailing Word Ministry. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Chief of Police Davis, Associate Directors of Recreation and Parks Noriega and Jacobs, Community Services/City Librarian Maghsoudi, Senior Librarian Stewart, Planning Secretary Rocha, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part. Senior Librarian Cheryl Stewart provided an update on Children's Literacy Program along with C. Stewart representatives of Azusa Pacific University, Coordinators of the Azusa Reads program. They Azusa Reads stated that the program will provide mentoring, reading guidance, and other advantages to the ren of Azusa. John Anderson addressed Council announcing his candidacy for City Treasurer and described J. Anderson his qualifications. I comments Ms. Donna Fraijo Juarez addressed Council expressing her concern regarding the intersection of D. Juarez 11' and San Gabriel, stating that there is at least one accident a month there and there was an comments accident on Saturday where a woman was killed. She requested that the situation be remedied. uucus�iiuii waa uaiu ueiween t,ny Manager Uole and Uounalmembersregarding the one way traffic on San Gabriel, the speed of traffic coming out of the canyon and other potential causes for accidents. The item was referred to staff to come back with a report sometime in February. Discussion Mr. Uriel Macias addressed Council announcing his candidacy for City Treasurer and spoke about U. Macias his qualifications. comments REPORTS. UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Updates/Rpts City Manager Cole announced that Edison has again threatened to institute rolling blackouts and City Mgr that nearly 1000 of the Edison customers are in the City of Azusa. He also stated that the rest comments of the City is serviced by the Azusa Light and Water Department and they will not be affected. uncilmember Stanford announced that the 100" Anniversary of the Woman's Club celebration Stanford s a huge success. He stated that the Human Relations Commission is doing their job well. He comments o requested that the meeting be adjourned in memory of Ralph Lewis, of Lewis Homes, who passed away last week. Councilmember Hardison asked for the status on the rip rap wall, Mountain Cove project was Hardison supposed it have surrounding the project and also on the berm Azusa Pacific University Project comments on Foothill Boulevard is supposed to have from the parking area to the street. He also congratulated the Azusa Woman's Club on their 100' year Anniversary. Councilmember Beebe stated that she would like to see a candidates forum scheduled for either Beebe Monday, February 251 or Tuesday, February 27'". She announced that she will be getting comments married on Saturday, January 20, 2001, and her name will then be Mrs. Keith Chagnon. Mayor Pro -Tem Rocha offered congratulations to the Azusa Woman's Club on it's 1001" Rocha Anniversary. He announced that anyone wishing to help plant trees should meet at 13' and comments Alameda Avenue on Saturday February 3rtl, at 8 a.m. He asked that the meeting adjourn in memory or Yolanda Ayon, who recently passed away. Mayor Madrid noted that Tom Salce and Mr. Carlos have also recently passed away and asked Madrid that the meeting be adjourned in their memory as well. She then announced the Library Book Sale comments to be held on January 27th. City Manager Cole responded to question by Councilmember Beebe that the CIP Budget would be based on a calendar year. Councilmember Beebe proposed that a Gant Charting be developed for all projects, that charts be updated at quarterly meetings and that Council be kept abreast of time lines and mile stones. She also voiced her concerns that the plan presented can lie changed every year and may not be a true five year plan. Mayor Pro -Tem Rocha noted that he did not see an inventory of the report of vehicles. Assistant City Manger Person responded. Councilmember Hardison offered a Resolution entitled: Sched Items CIP Budget 2001-2005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING THE LOAN Res. 01-C2 OF FUNDS FROM SPECIAL FUNDS TO THE CITY'S CAPITAL IMPROVEMENTS PROJECT CIP budget FUND. approved Moved by Councilmember Hardison, seconded by Mayor Madrid to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, MADRID NOES: COUNCILMEMBERS: BEEBE ABSENT: COUNCILMEMBERS: NONE LIC HEARING - Community Development Block Grant (CDBG) funds for the 27`" Year Pub Hrg gram (2001-2002 fiscal year). CDBG The Mayor declared the Hearing open. Assistant City Clerk read the affidavit of proof of Hrg open publication of notice of said hearing published in the Azusa Herald on December 28, 2000. 01/16/01 PAGE TWO Economic/Redevelopment Director Andrews addressed the Hearing stating that the allocation for 2001/02 is $707,995; there is an additional $402,148 in prior year funds available for reprogramming, a total of $1,110,143 and that out of these funds $379,554 is required to be programed for repayment of a Section 108 loan, and $70,800 will be programmed for administration of the CDBG program and its projects. Additionally, on January 18, 2000, council approved setting aside $303,229 for NIZ 2 projects and the remaining $356,560 is available for programming into local housing, public/social service, public improvements and community development programs, with a 25% public service cap. He then summarized the process utilized by staff when soliciting CDBG funded project participants and answered questions posed by Councilmembers. Lengthy discussion was held regarding the proposed CDBG projects. Testimony was received from Chris Garcia of SCIL, Associates Director of Recreation and Parks Jacobs, Director of Librarian/Community Services Maghsoudi, Reverend Rick MacDonald of Homework House, anda Davis Quarry of Project Sister, Debbie Grant of WINGS, all who requested funding for it prospective projects. Moved by Councilmember Beebe, seconded by Councilmember Rocha and unanimously carried to close the Public Hearing. The following amendments were made to the proposed projects, in addition to those already listed: Referral/Case Mgmt/Disabled was allocated an additional $2,500 for atotal of $7,500, WINGS was allocated an additional $2,500 for a total of $7,500, Project Sister was allocated $5,780, and Neighborhood Homework House was allocated an additional $3,000. The entire amount of $13,780 in adjustments was taken from Mountain View Relocatable Classroom in the Capital Improvement Budget. Councilmember Stanford offered a Resolution entitled: CRA Dir comments Lengthy discussion Hrg Closed Amendments to list of CDBG projects A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE Res. 01-C3 STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND SELECTING PROJECTS CDBG FOR FUNDING FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR Projects FISCAL YEAR 2001-02. Moved by Councilmember Stanford, seconded by Councilmember Beebe to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: IES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, BEEBE, MADRID S: COUNCILMEMBERS: NONE ENT: COUNCILMEMBERS: NONE 'Mayor Pro -Tem Rocha abstained from on the allocation for Neighborhood Homework House. Rocha abstn The CONSENT CALENDAR consisting of Items V-A through V -J, was approved by motion of Consent Cal. Councilmember Stanford, seconded by Mayor Pro -Tem Rocha and unanimously carried with the V-A - V -J exception of items V -F, and V -I, which were considered under the Special Call portion of the V -F & V-1 Agenda. Spec Call A. Minutes of the regular meeting of January 8, 2001, were approved as written Min approved B. The Agreement between Azusa Pacific University and Azusa City Libraryforthe Off -Campus Agmtw/APU Federal Work -Study Program - Azusa Reads, was approved. This program will provide Azusa Reads tutors at the Library to assist preschool and elementary school students in reading. C. The Netting Agreement between the City of Azusa and Idaho Power Company will formalize Netting Agmt the practice of netting the billings and payments with regard to purchase and sales of power Idaho Pwr under the enabling agreement with Idaho Power Company. The agreement was approved Co. and the Mayor was authorized to execute same. Furthermore, approval was given to delegate the authority to the Director of Utilities or his designee'to administer the Agreement strictly within the intent of the Agreement. Agreement with W. Koo and Associates for bridge engineering services and construction Agmt management support for the City of Azusa was approved in the lump sum of $90,931.00 and w/W.Koo the developer will bear the entire cost. E. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING Res. 01-C4 RESOLUTION NO. 00-C140 WHICH SETS FORTH COMPENSATION AND BENEFITS OF Amendment NON -CLASSIFIED EMPLOYEES AND ELECTED AND APPOINTED OFFICIALS OF THE Comp/Bene CITY OF AZUSA. employees/ officials 01/16/01 PAGE THREE apec Lau G. The SPATIA Subscriber Agreement between the City of Azusa and Motorola was approved. SPATIA Furthermore, approval was given to delegate the authority to the Director of Utilities or his Subscriber designee to administer the operational aspects of the Agreement. Agmt H. The Electricity Information Service Agreement with Bridge Company for electricity market Agmt w/ conditions information services was approved and the Director of Utilities or his designee Bridge Co. was authorized to administer the service contract. I. SPECIAL CALL ITEM. Spec Call J. Resolution authorizing payment of warrants by the City was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OFAZUSAALLOWING CERTAIN Res. 01-05 AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants 'CLAIMS ARE TO BE PAID. SPECIAL CALL ITEMS Special Call Councilmember Beebe addressed the Human ResourceAction Item regardingthe Flexible Staffing Beebe Promotional Appointment and expressed concern regarding the effective date of appointment comments which was almost a year ago. She requested background information on the item. Moved by Councilmember Beebe, seconded by Mayor Pro -tem Rocha and unanimously carried Human Res to approve the Human Resource Action Item as follows: 1. Bonsangue, Police Records Specialist Action Item III, effective 3/1/00. approved Mayor Pro -Tem Rocha addressed the item regarding Commercial Rehabilitation Loan for property Rocha located at 401 E. Foothill Boulevard questioning the conditions for repayment and asked that staff comments be consistent in conditions for repayment of loans. Moved by Councilmember Beebe, seconded by Mayor Pro -Tem Rocha and unanimously carried Commercial to approve a $30,000 Commercial Rehabilitation Loan between the City of Azusa Light & Water Rehab Loan Department and Dr. Lewis Reed Sciarillo and Peggy Sciarillo for improvements to the property Sciarillo located at 401 E. Foothill Boulevard and to authorize the City Manager to execute all necessary approved documentation relating to the loan. Furthermore, to amend the boundary of the Commercial habilitation Loan Program to include additional properties on Foothill Boulevard east of Dalton enue to a recommended new eastern boundary at Soldano Avenue. E CITYCOUNCIL RECESSEDANDTHE REDEVELOPMENT AGENCY CONVENED AT 9:21 Cnclrecess/ P.M. CRA convene THE CITY COUNCIL RECONVENED AT 10:07 P.M. Cncl convene It was consensus of Councilmembers to adjourn in memory of Salce, Carlos, Ayon, and Lewis. Adjourn in TIME OF ADJOURNMENT: 10:08 P.M. memoryof Tom Salce, Ralph Lewis, Yolanda Ayon, and Mr. Carlos DEPUTY CITY CLERK �CT RESOLUTION NO. 2001-C6. NEXT ORDINANCE NO. 2001-01. 01/16/01 PAGE FOUR