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HomeMy WebLinkAboutMinutes - April 16, 2001 - CC' CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, APRIL 1G, 2001 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. City Manager Cole recognized businesses who volunteered to shut down operations during a recent City Mgr electric blackout, in order for the rest of the community to keep lights on. Business Retention Cert of Development Coordinator Marez presented Certificate of Appreciation to the following: Trek and Apprec Industries S&S Foods. Mr. Tony Vose of Cardinal Laboratories addressed Council expressing his intention to build and T. Vose conduct business In the City of Azusa in the future. comments It was consensus of Council to recess to Closed Session, in the City Manager's Office, on the Recess Clsd following: Session PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec. 549571. Title: City Manager. and Lucy Ramos v. City of Azusa. CITY COUNCIL CONVENED IN THE AZUSAAUDITORIUM IN ORDER TO CONDUCT ITS REGULAR MEETING. City Attorney Carvalho announced that there was no action with regard to the Public Employee item, CityAtty but, with regard to Existing Litigation, staff was directed to initiate settlement of the matter through comments a mediation strategy. Mayor Madrid called the meeting to order and led in the Salute to the Flag. Call to Order INVOCATION was given by Beverly Stanford. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Captain Garcia, Utilities t!rector Hsu, Community Development Director Bruckner, Assistant Community Development !rector Onaga, Associate Director of Recreation and Parks Jacobs, Electric Manager Ramirez, usiness Retention/Development Coordinator Marez, Director of Library and Community Services Miaghsoudi, Public Information Officer Quiroz, Planning Secretary Rocha, Director of Redevelopment/Economic Development Andrews, Project Manager Pas, Finance Director Medina, Deputy City Clerk Toscano, City Clerk Mendoza. CEREMONIAL Ceremonial The entire Council presented a Proclamation Ms. Rosalie Barajas, proclaiming Thursday, May 3, Proc Nat Day 2001, as National Day of Prayer. of Prayer The entire Council presented a Proclamation to Captain Garcia, proclaiming April 15-21, 2001, as Safety Seat Safety Seat Checkup Week in the City of Azusa. Checkup wk PUBLIC PARTICIPATION Public Part. Ms. Peggy Martinez of the DABA, Downtown Azusa Business Association, announced the upcoming P. Martinez Mariachi Festival on Saturday, April 21, 2001, at the Azusa Pacific University Event Center. Mrs. comments Sharon Lewis also addressed the issue praising the event and introducing the committee. Jorge Barragan Santana played a musical selection for council and audience. Ms. Johana Nunez, Captain of La Juve Girls Soccer Team of Azusa, addressed Council requesting . J. Nunez sponsorship from the community, in order to purchase uniforms, equipment, and pay for comments registration for the team. 'It was consensus of Council to donate $100 from the City's sponsorship fund; the Mayor donated Sponsorship $50, and Councilmember Stanford offered money from left over campaign funds. to La Juve Ms. Regan Tucker of Azusa Pacific University addressed Council announcing that she would be R. Tucker leaving participation in city activities as she will be graduating. She introducedAnna Lisa Ebbs, APU who will be replacing her as liaison from Azusa Pacific University. comments Redevelopment Project Manager Paz introduced Jeremy Huffman of Azusa Pacific University who R. Paz invited all to attend the Soap Box Derby on Saturday, April 21, 2001, on Azusa Avenue in the comments Downtown area. Mr. Ken Northrop of Onyx Environmental Services, addressed Council and audience, rebutting a K. Northrop statement in the paper that their company was one of the top polluters in the San Gabriel Valley. comments He detailed statistics surrounding the report as well as his company. SCHEDULED ITEMS Utilities Director Hsu addressed Council detailing California's energy crisis, reported on energy conservation and load shedding activities. He urged all to conserve energy. Business Retention/Development Coordinator Marez presented a Certificate of Appreciation to Mr. Chet Kassotis of Cemex company, for the load shedding the company has been doing, helping the 'city to meet electricity needs. Discussion was held. Moved by Mayor Pro -Tem Chagnon, seconded by Councilmember Rocha and unanimously carried to approve program to reduce electric load and authorize the City Manager to suspend enforcement of the hours of operation requirements included in Owner Participation Agreements (OPAs) and Conditional Use Permits (CUPS) for electric load reduction purposes. REPORTS. UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Sched Items Hsu comments Cert of Apprec Cemex Pgm reduce elect load & suspend hrs operate req. Updates/Rpts Director of Library/Community Services Maghsoudi presented an update on the proposed new P. Maghsoudi library. She invited all to attend a Community Forum with Dr. Thomas A. Horan, Associate Professor New Library of Information Science and Executive Director of the Claremont Information and Technology Institute at Claremont Graduate University, on Thursday, April 26, 2001, 7 p.m. at the Azusa City Library. Councilmember Rocha offered congratulations to Ruth Luera, Volunteer of the Year at the Senior Rocha Center. He stated that the family of Mary Ortiz wished to thank everyone for the cards and, comments prayers that were offered for her during her recent illness. He asked to keep in prayer the family of Johnny Gomez, a Viet Nam Veteran, who passed away. Mayor Pro -Tem Chagnon invited all to attend the Play For Kids Golf Tournament on June 15th. Chagnon comments Councilmember Stanford expressed appreciation to his colleagues for supporting him for the Board Stanford ln Southern California Association of Governments, SCAG, he was elected to the position. He comments xpressed his excitement regarding the upcoming Soap Box Derby and Mariachi Festival to be held on Saturday, April 21, 2001. Mayor Madrid announced that there are three unexpired seats available on three commissions; the Madrid Planning Commission, Cultural and Historical Landmark Commission and the Architectural Barriers comments Commission. She also reminded all that Michael Kouri will beat the Azusa City Library on Sunday, April 22, 2001, at 2:00 p.m. to talk about "Haunted Azusa". Councilmember Rocha also reminded all that Saturday, April 21" is also Pony League opening day. Rocha comments 04/16/01 PAGE TWO SCHEDULED ITEMS Sched Items Moved by Mayor Pro -Tem Chagnon, seconded by Councilmember Hardison and unanimously Rev Gen Fund carried to adopt the revised General Fund Budget. budget appvd Assistant Community Development Director Onaga addressed Council detailing the background on Asst Com Dev the proposed Public Art Ordinance that would have added a requirement for developers to either Dir Onaga provide artworks as a part of their project or to pay an in -lieu fee that would be used to provide comments artwork within the City. He stated that the ordinance would have applied to both private and public Proposed development project and would set minimum thresholds as follows: a building valuation of Public Art $200,000 for commercial or industrial projects, and $300,000 for multi -family residential projects, Ordinance or single-family residential projects consisting of 10 or more units. The criteria for reviewing and approving artwork are established in the ordinance and the Planning Commission would serve as the reviewing body for the artwork. The Planning Commission recommended denial of the proposed Public Art ordinance due to higher priority needs in the City at this time. He presented the options as follows: 1) Accept the Planning Commission's decision to deny the proposed Public Art Ordinance; 2) Refer the item back to the Planning Commission to consider revisions to the draft ordinance or 3) Direct staff to place the item on a subsequent City council agenda for a public hearing on the adoption of the proposed ordinance. Discussion was held between Council and staff regarding the issue; all Council expressed support Council for the concept. Other issues that were discussed were exemptions, Impact fees, infrastructure discussion studies, and fees relative to projects. It was suggested that the idea of a Public Art Ordinance be exposed to a wider business audience. The CONSENT CALENDAR consisting of Items VI -A through VI -R, was approved by motion of Consent Cal Councilmember Stanford, seconded by Mayor Madrid, and unanimously carried with the exception VI -A through of items VI -F, G, J, M, N, and O, which were considered under the Special Call portion of the VI -R Agenda. A. Minutes of the regular meeting of April 2, 2001, were approved as written B. 'C. Min appvd Contract with ERS Industrial Services, Inc. to replace the filter sand at its Water Treatment ERS Industrial Plan was approved. Informal bids were solicited from three contractors. Services agmt The City Treasurer's Report as of February, 2001, was received and filed. Treas Rpt D. Formal bidding procedures were waived pursuant to the Azusa Municipal Code and approval Purchase CNG was given to purchase one CNG 2000 Chevrolet 1 ton cab & chassi truck, including the truck rehabilitation of existing street painting bed from Wondries ford in the amount of $55,871.16. Wondries E. Approval was given to increase the amount of purchase order for engineering plan -checking Boghossian & services issued to Boghossian and Associates to $45,000. Assoc. agmt F G. H. SPECIAL CALL ITEM. SPECIAL CALL ITEM. Spec Call Spec Call Approval was given to adopt the Records Retention Schedule for Cities, to be used as a Rcds Rem guideline for the retention and destruction of City records throughout the City. Schedule A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING A GRANT OF Res. 01-C39 EASEMENT AND DECLARING THE RECORDING THEREOF. Grant/Easemt SPECIAL CALL ITEM. Spec Call A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ESTABLISHING SALARY AND Res. 01-C40 BENEFITS FOR THE HEADSTART AND STATE PRESCHOOL PROGRAM. Sal Headstart L.., Approval was given to increase the purchase order for Air -Ex Air Conditioning, Inc., due to Inc P.O. Air- unforseen and costly repairs, from $47,774 to $70,000. Ex Air M. SPECIAL CALL ITEM. Spec Call N. SPECIAL CALL ITEM. O. SPECIAL CALL ITEM. 04/16/01 PAGE THREE Spec Call Spec Call P. Authorization was given to purchase one Ford Taurus Sedan and one Dodge 1500 pickup truck Pur sedan & for the Electric Division using the State of California, Department of General Services contracts. truck Elect Q. The License Agreement between the City and property owner Epifania A. Perez, to perform Lic Agmt a beautification project on the vacant property at Third Street and Barbara Avenue, owned by w/Epifania A. her, was approved and the Mayor was authorized to execute same. Perez R. Resolution authorizing payment of warrants by the City was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSAALLOWING CERTAIN CLAIMS Res.01-C41 AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. Warrants 'SPECIAL CALL ITEMS Spec Call Staff responded to questions posed by Councilmember Hardison regarding the estimated scrap Hardison value of surplus vehicles to be sold at public auction. Moved by Councilmember Stanford, comments seconded by Councilmember Hardison and unanimously carried that eight vehicles declared surplus by the purchasing department be sold at public auction. Mayor Pro -Tem Chagnon requested an information item regarding Police Dispatcher staffing. Chagnon Moved by Councilmember Stanford, seconded by Councilmember Hardison and unanimously carried comments to approve Human Resource Action Item. Human Resource Action Items were apRroved as follows: New Appointments: P. Alger, Adult Education/Literacy Coordinator and C. Gomez, Literacy Coordinator. Separations: S. Smith, Police Dispatcher, effective April 9, 2001. Councilmember Rocha asked if the Dial -A -Ride transit service provides service on Saturday. City Manager Cole responded stating that the contract. is for County areas and provides service as requested by the County of Los Angeles; additional services would cause changes to the contract; he advised that further research will be done on the issue . Moved by Councilmember Stanford, seconded by Councilmember Hardison and carried by Council that Agreement No. 722490 which continues Dial -A -Ride transit service to eligible elderly and persons with disabilities who reside in the unincorporated county areas of Azusa and Glendora, be approved, under the same terms and conditions through June 30, 2003. Councilmember Rocha abstained. Human Resource Action Items Rocha comments Agmt w/Co Dial -A -Ride county areas approved Councilmember Stanford expressed his view in favor of the Senate Bill 691, and it was then moved Support of by Councilmember Stanford, seconded by Councilmember Hardison and unanimously carried to Bill 691 support Senate Bill 69 1, (McPherson), which will help recover attorney's fees when defending a approved mobilehome ordinance within cities and counties. The Mayor was authorized to send letter of support to appropriate organizations and legislators. Mayor Pro -Tem Chagnon requested that future reference to account numbers be identified by name, rather then number. Moved by Councilmember Stanford, seconded by Councilmember Hardison and unanimously carried to approve increase in purchase order for j&j Sports and Trophies, from $23,500 to $30,000, which will provide additional uniforms, awards, and equipment in various recreation programs. Mayor Pro -Tem Chagnon addressed item regarding Roof Replacement Project, questioningwhy the City Yard and Boy Scout House are only receiving a built up with a cap. Community Development Director responded stating that staff and an outside contractor assessed the site and recommended it as the best solution. Moved by Councilmember Stanford, seconded by Councilmember Hardison nd unanimously carried to approve the Specifications for Roof Replacement Project at Various ocations and authorize the City Clerk to advertise for bids. Inc P.O. W/JB.J Sports and Trophies Specs for Roof Replacement Project approved THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONVENED AT 9:21 P.M. Recess CRA reconvene THE CITY COUNCIL RECONVENED AT 9:22 P.M. Cncl 04/16/01 PAGE FOUR It was consensus of Councilmembers to adjourn to Monday, April 30, 2001, 6:30 p.m. at the Azusa Adjourn to Light and Water Department Conference Room in order to conduct a Joint Meeting between the 4/30/01 Azusa School Board Members and City Council; and to consider applications for unexpired vacancies Azusa Unifie on three City Commissions. School District (Note. The meeting was moved to the Azusa Un/f/ed School District located at 546 South Citrus Avenue, Azusa, and an Ad/ourned Meeting Notice was posted to reflect the change). Adjournment was in memory of Johnny Gomez. In Memory Johnny Gomez ,TIME OF ADJOURNMENT: 9:23 P.M. NEXT RESOLUTION NO. 2001-C42. NEXT ORDINANCE NO. 2001-03. 04/16/01 PAGE FIVE