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Home My WebLink AboutMinutes - September 10, 2001 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 10, 2001 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. CEREMONIAL Ceremonial The entire Council presented Certificates of Recognition for all who volunteered in the Library Smr Rdg Pgm Summer Reading Program. It was consensus of Council to recess to Closed Session at 6:43 p.m., to discuss the following: CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov. Code Sec, 54956.8). Property Address: 2280 N. San Gabriel Canyon Road, Azusa, CA 91702 Negotiators: Assistant City Manager Person and Cool Water Springs Corp. Under Negotiation: Terms for lease or sale. ty Address: 2350 N. San Gabriel Canyon Road, Azusa, CA 91702 ators: Assistant City Manager Person and Mr. Lin. Negotiation: Terms for lease or sale. CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIMS (Gov. Code Sec. 54956.95). Cemex California Aggregates, Inc. CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIMS (Gov. Code Sec. 54956.95). Vulcan Materials Co., CalMat Division. Closed Session COUNCIL CONVENED IN THE AZUSAAUDITORIUM TO CONDUCT ITS REGULAR MEETING. Convene Aud City Attorney Carvalho advised that Council took action to proceed with Settlement Agreement with Vulcan and Cemex, Mayor Madrid called_ the meeting to order and led in the Salute to the Flag. Call to Order INVOCATION was given by Father David Granadino of Saint Frances of Rome Church. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID USENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Chief of Police Davis,,. Economic/Redevelopment Director Andrews, Planning Secretary Rocha, Associate Direc[ iRecreation and Parks Noriega, Assistant Economic/Redevelopment Director Amador, Dowhtown Project Manager Paz, City Engineer Abbaszadeh, City Treasurer Macias, Deputy City ClerkSoscano, City Clerk Mendoza. FA , 9 PUBLIC PARTICIPATION Pub Part Mrs. Linda Bean, Chair of the Azusa Golden Days Committee, and Mrs. Gloria Calderon, Golden Days Special Events, addressed Council and audience and, provided an update on Azusa Golden Events, Theme Days events. Ms. Ida Garret and Sylvia Contreras introduced Golden Days Theme winner, Winner, & "Golden Days are Happy Days", Mr. Charles Hartwick, and Ms. Ruth Ann Griffin and Mr. Tony Honored Cit. Contreras, Honored Citizens. Mr. Jerry Rocha representing Helping Hand Club, announced the Golden Days week Kick-off J. Rocha dinner, at Azusa Woman's Club on Saturday, October 6th, and Bingo Night at the Azusa Senior Helping Hand Center on October 11`h.. He then made a $500 donation to the City for. the New. City Library. Mr. Glenn, Salter, representing the Nguyen family, addressed Council detailing the events that G. Salter surrounded the issue of building a fence around their house. He received a citation that the comments fence exceed the 42 inches. He followed all the guidelines that were given to him except the 42 inches. He wants the Planning Commission to accept the wall as is. He requested that Council help them with their problem. Mayor Madrid referred him to City Manager Cole to look Into the issue. Mr. Bob Donnelson, representing the Committee for Yes on L, invited all to attend the B. Donnelson Campaign Headquarters Kick Off on Saturday, September 15, 2001, at the Edgewood comments Shopping Center at 485 East Gladstone Street, at 10:00 a.m. Mr. Jesse Carlos, representing the Canyon View HOA, stating that due to the developments J. Carlos in the area, the road hasn't been prepare properly. Many vehicles are getting damaged due comments to the problems on the old dairy road. He requested a response sometime in the future. Mr. John Slayton addressed Council expressing his concerns regarding a safety issue where J. Slayton the Vulcan Materials conveyor belt crosses the bike trail. He stated that there is a pile of comments compacted sand that is there and could become a liability. REPORTS. UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF ' CityManager Cole advised that he will be providing a report on community meetings being hld regarding the new City Library on September 17`h Council meeting. He advised that on Tuesday, September 4h, APU students conducted In Service Day in Azusa in the City, which included painting, repairing, cleaning, fixing, etc. He advised that in U.S. News Today, report that Azusa Pacific University is one of the top 25 colleges in the Country. He noted certain items on the agenda which Include Notice of Completion for Alley Reconstruction, Plans and Specifications for Concrete Sidewalks, two major resurfacing of two City Streets, and authorization to purchase equipment, and stressed the Importance of each item. He spoke about Monrovia Nursery and that he will be bringing a contract next meeting to hire four design teams which will have a design competition for the Monrovia Nursery. Further, that on September 20`h at 7:pm at the Senior Center there will be a workshop entitled Meet the Designers, an opportunity for the citizens to become involved. Rpts, Updates City Mgr comments City Mgr comments It was consensus of Council that deadline for applications to apply for the Human Relations Apply Hum Rel Commission be extended to October 1, 2001. Comm 10/1/01 It was consensus of Councilmembers to set the date, time and place for regular Board and B&C Interviews Commission interview for Tuesday, September 18, 2001, at 5:00 p.m. at the Azusa Light and 9/18/01 5 pm Water Conference Room. L&W Stanford thanked all for their get well wishes to him when he broke his hand Stanford �Counctimember when he fell off his bike. He also encouraged all to apply for Human Relations Commission. comments Chief of Police Davis announced that a sold out on golfers for the Police Golf Tournament on COP Friday, September 21, 2001, at Azusa Greens. He provided an update on the event. comments Councilmember Rocha congratulated everyone who participated in the concert in the park on Rocha Saturday, September 8`h, and the Azusa High School Car Show on Sunday, September 9`h. He comments asked to keep in prayer the families of Jesus Zamora and Frank Miranda, and especially, Cressy Miranda. Mayor Madrid welcomed all back to school after summer vacation. 09/10/01 PAGE TWO Madrid comments SCHEDULED ITEMS Sched Items Moved by Councilmember Stanford, seconded by Mayor Pro -Tem Chagnon and unanimously Take -Home carried to approve and adopt the Administrative Policy for the issuance of take-home vehicles. Vehicle Policy the City Take -Home Vehicle Policy. approved Councilmember Stanford introduced.an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING 1" Rdg Ord THE AZUSA MUNICIPAL CODE BY ESTABLISHING PROCEDURES FOR PROCESSING CLAIMS Claims AGAINST THE CITY. Moved by Councilmember Stanford, seconded by Mayor Pro -Tem Chagnon and unanimously carried to waive further reading and introduce the ordinance. .Mr. Sid Udashkin; and Mr. Cliff Hamlow, Representatives of the Azusa Chamber of Commerce, Agmt Chamber addressed Council responding to questions on goals, workplan, expected date of the of Commerce agreement, compensation schedule, Miss Azusa, and funding source - business licenses. City Manager Cole advised that $50,000 will be coming from the Light and Water Funds, City Mgr $25,000 from the Redevelopment Funds, and $25,000 from the General Fund. comments Mr. Udashkin advised that Miss Azusa Scholarship Fund will be self sufficient from now on, but, S. Udashkin will be an off -shoot of the Chamber. comments City Manager Cole explained the business license tax, gross receipts issue, stating that 10% City Mgr of the total would be a source of income for the Chamber of Commerce, which is $100,000, comments this year. He responded to additional questions from Councilmembers and stated that as business license fees go up, the Chamber revenue will also go up; if they go down, the revenue to the Chamber goes down. Moved by Councilmember Hardison, seconded by Mayor Madrid and carried to approve the Chamber of Agreement with the Azusa Chamber of Commerce for Business Development and Community Commerce ,,promotion for the City of Azusa. Mayor Pro -Tem Chagnon dissenting. She advised that she Agmt approved thinks that total funding should come out of the general fund. The CONSENT CALENDAR consisting of Items V-A through V -K, was approved by motion of Consent Cal. Mayor Pro -Tem Chagnon, seconded by Councilmember Rocha, and unanimously carried. V-A - V -K Mayor Pro -Tem Chagnon addressed item V -E, stipulating that all employees be fully trained approved and that there is proper maintenance on all new equipment. A. Minutes of the regular meeting of August 20, 2001, and the regular adjourned/special Min appvd meeting of July 11, 2001, were approved as written. B. Plans and Specifications for City -Wide Concrete Improvements were approved and the Plan/Specs City Clerk's Office were authorized to advertise for bids. City Wide Con. C. Plans, Specifications and Funding Agreement between CalTrans and the City of Azusa, Plans/Specs for Eleventh and First Street Rehabilitation were approved and the City Clerk's Office was Agmt CalTrans authorized to advertise for bids. Street Rehab D. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ACCEPTING A CERTAIN Res. 01-C92 GRANT OF EASEMENT AND DIRECTING THE RECORDING THEREOF (236 N. Viceroy) Grant of Esmt E. Formai bidding procedures were waived in accordance with the Azusa Municipal Code, Purchase since Coastline Equipment vendor for John Deere Company is covered under the Heavy equip. California Multiple Award Schedule (CMAS) agreement number 4-01-38-0012A. Purchase of two backhoes, one front end loader, and a skid steer (bobcat) for a total price of $231,175, was approved. F. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, Res. 01-C93 APPROVING THE APPLICANT TO APPLY FOR GRANT FUNDS FOR THE ROBERT]-Z'BERG- Apply Grant HARRIS URBAN OPEN SPACE AND RECREATION PROGRAM UNDER THE SAFE Fund NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION Roberti -Z -Berg BOND ACT OF 2000. 09/10/01 PAGE THREE G. Central Stores requires additional Primary underground copper cable for the "Azusa Pump Purchase under - Wells # 1 1 & # 12" in Azusa Canyon. There was also an urgent need to purchase copper ground copper cable for use at the Spreading Grounds. In accordance with the Bidding and Contracting, cable and other Purchases of Supplies and Equipment section of the Azusa Municipal Code, approval was given to issue a purchase order in an amount not -to -exceed $42, 015 to Hendrix Wire and Cable, and the urgent purchase of 5,000 ft of the same from King Wire in the amount of $13,230. H. Human Resources Action Items were approved as follows: Human Res Merit Increase and/or regular appointments: li. Quintero, I. Bonsangue, and S. Action Items Kenoyer. I. Notice of Completion and Project Acceptance for Alley Reconstruction Project. In Notice of Comp accordance with the plans and specifications, EC Construction completed pavement Alley reconstruction project in the alleys that are bounded by Vernon, McKeever, Crescent and Reconstruction 1 1 `h Streets. The project was accepted as complete, the Notice of Completion and the final contract price of $78,978.41 with an increase of $8,578.41 over the original allocated budget, were also approved. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING AN Res. 01-C94 AMENDMENT TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY JOINT ICRMA Amend - POWERS AGREEMENT ADMITTING TO MEMBERSHIP THE CITY OF PALM SPRINGS. ment K. Two separate Resolutions Authorizing Payment of Warrants by the City were adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. Nos. 01 - CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE C95&01 -C96. TO BE PAID. THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONVENED AT 8:32 Cncl recess/CRA P.M. convene THE CITY COUNCIL RECONVENED AT 8:33 P.M. Cncl reconvened IIt was consensus of Council members to adjourn in memory of Jesus Zamora and Frank Miranda. Adjourn in TIME OF ADJOURNMENT: 8:34 P.M. CITY CLERK / NEXT RESOLUTION NO. 2001-C97. NEXT ORDINANCE NO. 2001-06. 09/10/01 PAGE FOUR •s memory Jesus Zamora & Frank Miranda