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HomeMy WebLinkAboutMinutes - October 1, 2001 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 1, 2001 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. CEREMONIAL Ceremonial The entire Council presented a proclamation to Mr. Bill Ashby, and Craig Roijley, representing Proc for Stater Stater Bros., in honor of its 65 ° Golden Anniversary of serving Southern California families. Bros 65 Anniv. The entire Council presented a proclamation to Director of Utilities Hsu, proclaiming the week Proc Public of October 7-14, 2001 as Public Power Week in the City of Azusa. Pwr week The entire Council presented a Certificate to Andrew J. Cawte, Business Resource Officer, in Cert A. Cawte recognition as an exceptional professional in licensing and revenue recovery by the California Muni Bus Tax Municipal Business Tax Association. Association Mrs, Carol Montano, Secretary/Treasurer of the San Gabriel Valley Municipal Water District, Checks to AHS presented checks in the amount of $2,250 to Azusa and Gladstone High Schools for their &GHS ULFT participation in the Ultra Low Flow Toilet (ULFT) Program. Program It was consensus of Councilmembers to recess to Closed Session at 7:10 p.m. to discuss the Closed Sess following: CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION (Gov. Code Sec 54956.9(a)). Jesse and Lucy Ramos v. City of Azusa, Claim #00-2 and Superior Court of California, County of Los Angeles, East, Case #KC035101 . CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov. Code Sec. 54956.8). Property Address: 303 E. Foothill Boulevard, Azusa. Negotiators: Director of Economic Development Andrews and City Manager Cole. Under Negotiation: Term of lease or sale. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov. Code Sec 54956.8). Property Address: Prop. generally located at SW corner of Alosta Ave. and N. Citrus Ave., Azusa. Negotiators: Director of Economic Development Andrews, Assistant Director of Economic Development Amador, Assistant City Manager Person and City Manager Cole. Under Negotiation: Terms for Negotiation. 'City Councilmembers reconvened at 7:30 p.m. to conduct the regular portion of the City Cncl Council meeting. No reports. reconvened Mayor Madrid called the meeting to order and led in the Salute to the Flag. Call to Order INVOCATION was given by Ginny Dadaian of Azusa Pacific University. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Chief of Police Davis, Economic/Redevelopment Director Andrews, Planning Secretary Rocha, Associate Director Recreation and Parks Jacobs, Utilities Director Hsu, Senior Librarian Levy, Librarian Shahsavari, City Treasurer Macias, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Public Part. Mrs. Linda Bean, Chairperson of the Azusa Golden Days Committee, and Committee Members Members of the addressed Council presenting the following update on Golden Days activities: Mark Ramirez, Azusa Golden Chamber Representative - Health Fair, and presented Golden Days t -shirts - $10 each, Sylvia Days Contreras, Hospitality, passed out t -shirts, Lorraine Somes - Corresponding Secretary talked Committee about badges, announced that Sister City youth and other community members will pass them Update on GD out, Elaine Dominguez, Publicity, passed them out to Council. Mrs. Bean announced that Events the Grand Marshal of the Parade will be Marion Ross, mother on Happy Days. Mr. Tone Maturo, announced that a new publication will be coming to the Azusa; he is the T. Maturo accounts manager for the company. He introduced the publishers, Vicki Brown and Byron New Publication Page. Mr. Page stated that there will a quarter of a page free advertising for the City. Mrs. Connie Ramirez of the Miss Azusa Scholarship Program, addressed Council stating that the Chamber of Commerce will no longer sponsor the program. She also stated that there is an October 8`h deadline to renew franchise with the Miss America Organization. She explained what the Miss Azusa Scholarship Program entails and asked how the city would like to proceed. She asked for direction. She advised that the $600 franchise fee is due now. The matter was referred to the City Manager. Mayor Madrid advised that the Council's expectation is to have the Chamber absorb the cost at this point, and there is a need to come up with a strategy to find a methodology to run the program. It was noted that the Chamber of Commerce budget included the Miss Azusa Scholarship Program in both income and expenditure. Ms. Kristin Stephenson, Director of the Azusa Reads Program. A free reading program that is housed at the City Library; her students are tutors. She announced that the program will begin on Wednesday, October 3, 2001. REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF It was consensus of Councilmembers to sponsor the Azusa High School Wrestling Boosters in the amount of $100. Councilmember Rocha invited all to come out and help plant trees on Saturday, October 6, at 8 a.m.; they will meet at Slauson Park on between Pasadena and Cerritos. He gave a special thanks to Ricky Sotela and Ricky Esparza for serving our country. C. Ramirez Miss Azusa Scholarship K. Stephenson Azusa Reads Program Rpts, Updates Rocha comments $100 to AHS Wrestling Councilmember Hardison announced that as a fund raiser for the Skate Board Park, there is Hardison a Wall of Fame and for a contribution of $100 a brick is engraved and placed on the wall. He comments advised that there are other categories of contribution from $2545,000. With all contributions, names will be submitted in a chance to win new car. He advised that contribution forms can be obtained from City. Council member Stanford advised that the Marine Corp has a web site and wished all who joins Stanford the armed forces the best. comments Mayor Madrid made the following announcements: Golden Days week will be October 6 - Madrid 14, 2001; tree planting on Saturday, October 6, with Councilmember Rocha, and tree planting comments with the USDA Forest Service from 8 a.m. to 2 p.m. on that same day, Library Open House on Tuesday October 2nd, and a new and exciting Golden Days event, Chalk Fest. City Manager Cole advised that phase one of auditorium rehabilitation has begun. He talked City Mgr about the Monrovia Nursery plans to be to phased out the nursery and citizens congress wants comments quality housing placed there. On October 27th there will be a workshop presenting the four plans for the nursery. Associate Director of Recreation and Parks Jacobs provided an update on the "Run For The J. Jacobs Gold" 5K Run/Walk and 2K Run For IAds, to be held on Sunday, October 7`h, 2001, at 8:00 comments a.m., sponsored by Azusa Golden Days Committee, Azusa Recreation and Parks Department, Multi -cultural Area Health Education Center, and the Latino Tobacco Control Coalition. Registration taken now through Thursday; cost is $10, and could register day of the race. 10/01/01 PAGE TWO City Manager Cole introduced Gonzalez/Goodale Architects who provided a presentation Concept Design regarding the concept design for the proposed new Library. Call 812-4315 to volunteer for New Library YES! For a New Library. Mayor Pro -Tem Chagnon, Subcommittee member for the Towing Franchise issue, provided a report regarding recommendations for designing a non-exclusive franchising process. She advised that any towing operator who wishes to apply for the towing franchise for the City should meet standards for customer service and have the ability to be able to track performance, in addition to specific elements in the bid package. She stated that all tow companies will be allowed to bid if they meet requirements. They are still recommending a five year agreement and there is a one year probation period, and a grading system. Moved by Counc!Imember Hardison, seconded by Councilmember Stanford and unanimously carried to approve the Towing Contract Subcommittee's recommendation for designing a non- exclusive franchising process. SCHEDULED ITEMS Chagnon comments Tow Franchise Subcommittee rec Sched Items Moved by Mayor Pro -Tem Chagnon, seconded by Councilmember Rocha and unanimously Azusa Reads carried to approve the Azusa Reads, Off -Campus Federal Work -Study Program Agreement with agmt appvd Azusa Pacific University and authorize its execution. Moved by Councilmember Rocha, seconded by Mayor Madrid and unanimously carried to Neighborhood approve the Neighborhood Improvement Strategy and authorize the creation of a Improvement Neighborhood Improvement Team coordinated by a Deputy to the City Manager for Strategy Neighborhood Improvement and initial funding of up to $250,000 during FY 2001-02 for special projects. The Report on the Tree Planting Program was presented and the following items are Update on Tree recommended ideas/concerns and/or changes from Councilmembers: Would like to include Planting volunteers under sponsorship of City to be able to plant trees, plants in the parkway possible Program 48 inches high, would like tree committee role Incorporated in the ordinance some where, connection to City's own arborists included, native trees noted, trimming of trees should be modified to include language relating to a reasonable response time, and undesirable trees vs desirable. Moved by Councilmember Rocha, seconded by Councilmember Hardison and unanimously carried to receive and file report. Mayor Pro -Tem Chagnon offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING CHAPTER 74 I" Rd Ord SECTION 74-460 AND 74-461 OF THE AZUSA MUNICIPAL CODE PERTAINING TO VEHICLE Vehicle Traffic TRAFFIC ENFORCEMENT AND DISABLED PARKING ENFORCEMENT ON PRIVATELY OWNED Enforcement OFF-STREET PARKING FACILITIES. Moved by Mayor Pro -Tem Chagnon, seconded by Councilmember Hardison and unanimously carried to waive further reading and introduce the proposed Ordinance. An item of subsequent need arose regarding resolutions appointing board and commission Item of subse- members and it was moved by Councilmember Stanford, seconded by Mayor Pro -Tem quent need Chagnon and unanimously carried to agendize it. The item was inadvertently omitted from Resos Boards the agenda. As terms were to begin October 1, 2001, and the need to have quorums and & Commissions special events during this week with new members to attend; the item was approved. The CONSENT CALENDAR consisting of Items V-A through V -G, was approved by motion of Consent Cal. Mayor Pro -Tem Chagnon, seconded by Councilmember Rocha, and unanimously carried. V-A - V -G Mayor Pro -Tem Chagnon dissented on item V -E. approved A. Minutes of the regular meeting of September 17, 2001, regular meeting, were approved Min appvd as written. B. Specifications for Street Sweeping Service were approved and the City Clerk's Office Specs Street were authorized to advertise for bids. Sweeping sys C. Bond Financing Group for the New Azusa City Library Project. Approval was given to Bond Financing authorize staff to contract with Best, Best & Krieger LLP, Harrell & Company Advisors BBK, Harrell & and E.J. De La Rosa & Co., Inc. to provide professional services in connection with the Co., EJ De La new Azusa City Library Project. Rosa & Co. 10/01/01 PAGE THREE D. Human Resources Action Items were aoaroved as follows: Merit Increase and/or regular appointments: G. Zendejas and S. Seffer. Flexible Staffing Promotional Appointment: E. Solano, Customer Service Rep Ill. Human Res Action Items E. The contract with Foresight Creations for the purpose of producing agateway monument, Contract w/ was approved in an amount not to exceed $100,000. Foresight Creations F. Two separate Resolutions Authorizing Payment of Warrants bythe City were adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. Nos. 01- CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE C107&01 -C108 TO BE PAID. G. The following resolutions were adopted appointing members of Board and Commissions: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA REAPPOINTING Res. 01-C 109 PATRICIA E. PROWSE TO THE ARCHITECTURAL BARRIERS COMMISSION. P. Prowse A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTING BLANCH Res. 01-C 1 10 WEIR TO THE ARCHITECTURAL BARRIERS COMMISSION. B. Weir A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTING GEORGE Res. 01-C 1 1 I S. PIEPER TO THE CULTURAL AND HISTORICAL LANDMARK COMMISSION. G. Pieper A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTING LESLIE Res. 01-C 1 12 DIERKING TO THE PERSONNEL BOARD. L. Dierking A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTING JOHN R. Res. 01-C 1 13 DIERKING TO THE LIBRARY COMMISSION. J. Dierking A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTING BETTINA Res. 01-C 114 It was consensus of Councilmembers to move forward with the process of recruiting Hum Rel Com applicants for the Human Relations Commission and that a Sub -Committee be created process - move consisting of Mayor Madrid and Councilmember Stanford. forward THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONVENED AT 9:08 Cncl recess/CRA P.M. convene THE CITY COUNCIL RECONVENED AT 9:09 P.M. ORDINANCES/SPECIAL RESOLUTIONS Councilmember Stanford offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING CHAPTER 2, ARTICLE V. DIVISION 5 OF THE MUNICIPAL CODE REGARDING THE 'COMPOSITIONS, OFFICERS, POWERS AND DUTIES OF THE UTILITY BOARD. Moved by Councilmember Stanford, seconded Councilmember Hardison to waive further reading and adopt. Ordinance passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE 10/01/01 PAGE FOUR STANFORD, ROCHA, CHAGNON, Cncl reconvened Ord/Spec Resos Ord No. 0 1 -07 Amending Utility Board Ord DURAN TO THE LIBRARY COMMISSION. B. Duran A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTING CARLOS Res. 01 -Cl 15 UDRIA TO THE PARI( AND RECREATION COMMISSION. C. Udria A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPOINTING KEITH Res. 01 -CI 16 HANKS TO THE PLANNING COMMISSION. K. Hanks It was consensus of Councilmembers to move forward with the process of recruiting Hum Rel Com applicants for the Human Relations Commission and that a Sub -Committee be created process - move consisting of Mayor Madrid and Councilmember Stanford. forward THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONVENED AT 9:08 Cncl recess/CRA P.M. convene THE CITY COUNCIL RECONVENED AT 9:09 P.M. ORDINANCES/SPECIAL RESOLUTIONS Councilmember Stanford offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, AMENDING CHAPTER 2, ARTICLE V. DIVISION 5 OF THE MUNICIPAL CODE REGARDING THE 'COMPOSITIONS, OFFICERS, POWERS AND DUTIES OF THE UTILITY BOARD. Moved by Councilmember Stanford, seconded Councilmember Hardison to waive further reading and adopt. Ordinance passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE 10/01/01 PAGE FOUR STANFORD, ROCHA, CHAGNON, Cncl reconvened Ord/Spec Resos Ord No. 0 1 -07 Amending Utility Board Ord Councilmembers recessed back to Closed Session in the Office of the City Manager to discuss the following: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION (Gov. Code Sec 54956.9(a)). Jesse and Lucy Ramos v. City of Azusa, Claim #00-2 and Superior Court of California, County of Los Angeles, East, Case #KC035101. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov. Code Sec 54956 8) Property Address: 303 E. Foothill Boulevard, Azusa. Negotiators: Director of Economic Development Andrews and City Manager Cole. Under Negotiation: Term of lease or sale. 'CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov. Code Sec. 54956 8) Property Address: Prop. generally located at SW corner of Alosta Ave. and N. Citrus Ave. Azusa. Negotiators: Director of Economic Development Andrews, Assistant Director of Economic Development Amador, Assistant City Manager Person and City Manager Cole. Under Negotiation: Terms for Negotiation. Cncl recess/CRA convene Cncl reconvened City Council reconvened at 9:29 P.M., there was not reportable action taken in Closes Session. No Rpts It was consensus of Councilmembers to adjourn in memory of Cindy Elias. TIME OF ADJOURNMENT: 9:30 P.M. CITY CLERK NEXT RESOLUTION NO. 2001-C117. NEXT ORDINANCE NO. 2001-07. 10/01/01 PAGE FIVE t w Adjourn in memory of Cind Elias