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HomeMy WebLinkAboutMinutes - April 1, 2002 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, APRIL 1, 2002 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. LgAj$InwgII_U Proclamation was presented to Cathlyn Castillo, Roxanne Cornejo, and Richard Gomez, accepting on behalf of UMAYPA, the United Mexican American Youth and Parents Association, proclaiming April 1, 2002, as Cesar Chavez Day, in the City of Azusa. Ceremonial Proc to UMAYPA Proclamation was presented to Ms. Kathy Ford of Project Sister, proclaiming the month of April Procto as Sexual Assault Awareness month in the City of Azusa. Project Sister CLOSED SESSION It was consensus of Council to recess to Closed Session in the Office of the City Manager, to discuss the following: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Gov. Code Sec. 54956.9 One Case - Amicus Brief Support for the Harvest Church v. City of Concord. PUBLIC EMPLOYEE DISCIPLINE (Gov. Code Sec. 54957) Title: Tree Trimmer. Appeal of Disciplinary Action. REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 549586.8 Property Address: 716 and 720 North Dalton Avenue Azusa, CA. 91702 Negotiators: City Manager Rick Cole, City Attorney Sonia Carvalho, and Economic Development/Redevelopment Director John Andrews. Under Negotiation: Price and Terms of Lease/Sale. Closed Session Item of Subsequent need arose and it was moved by Mayor Pro -Tem Hardison, seconded by Item of subse Councilmember Rocha and unanimously* carried to agendize it. The item was a Closed quent need Session item regarding the City Attorney and City Manager Annual Evaluation process, to be added to discussed in Closed Session. Closed Sess. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec. 54957). 'Titles: City Manager and City Attorney Annual Evaluation Process. 1 Councilmembers recessed to Closed Session at 6:39 p.m. Recess Councilmember reconvened at 7:30 p.m. Reconvened City Attorney Carvalho reported that there was reportable action taken in Closed Session; City Attorney authorization was given to participate in the amicus brief regarding the Harvest Church v. City advised of Concord. There was no other action. Mayor Madrid called the meeting to order and led in the Salute to the Flag. Call to Order INVOCATION was given by Reverend Angel De Rosas of the First Filipino Presbyterian Church. Invocation ROLL CALL Roll Call r PRESENT: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ALSO PRESENT: HARDISON, ROCHA, CHAGNON, MADRID STANFORD City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Chief of Police Davis, Director of Community Development Bruckner, Director of Public Works Nakasone, Associate Director Recreation and Parks Jacobs, Human Relations Commission Coordinator Parker, City Treasurer Macias, Deputy City Clerk Toscano, City Clerk Mendoza. CEREMONIAL (CONTINUED) Also Present Ceremonial City Manager Cole presented Council with a photograph of Cesar Chavez from the Human Photograph Relations Commission and Cathlyn Castillo thanked for the recognition of Cesar Chavez as she of Cesar Cha noted many of the citizens are from families of migrants workers. Mayor Madrid accepted presented to the photograph on behalf of the City. City Mayor Madrid announced that Dick Stanford is having heart surgery today and Is excused and Mayor will be excused from this and any other meeting that he needs to take off as part of his comments recovery. PUBLIC PARTICIPATION Pub Part Ms. Lana Grizzell announced Miss Azusa and her court, Naomi Ramos of Azusa Pacific L. Grizzell University and jillian Pollard, of Azusa High school will be attending the Miss California Miss Azusa Pageant in Fresno California in July. Mr. Jim Turner addressed Council complaining about speeders not being cited in front of his J. Turner home on North Dalton. He stated that the Police Department Policy doesn't cite speeders comments unless they are going 15 miles over the speed limit. He was referred to speak to Chief Davis. Chief of Police Davis advised that if any other citizen has problems or questions of a similar COP 'nature, they should call him and he will refer them to the traffic division and they will be glad comments to explain procedures. Mr. Angel Carrillo addressed Council stating that members/volunteers who work at the Azusa A. Carrillo Historical Museum treated him with disrespect, by racial and prejudicial comments, when he comments recently visited there to do some research. He also advised that he sent a letter of complaint to the City reflecting the Incident, but, not much has been done to address it. He asked that the letter be looked into by staff. REPORTS. UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Rpts/Updates City Manager Cole made announcements regarding Spring clean Month in the City of Azusa. CityMgr Community Development Director Bruckner provided an update on homeownership, housing Com Dev Dir trends, and Monrovia Nursery future development. Hsg trends Mayor Pro -Tem Hardison wished all a belated Happy Easter, thanked all who attended the Hardison Skate Park Groundbreaking Ceremony, asked all to keep in prayer Dick Stanford, and asked all comments to participate in spring clean up. Councilmember Chagnon announced that the Skate Parking will be opening one hundred days from April 18`, today was the grand opening of the castle playground at Memorial Park, there is a boat theme at Veteran's Park. She thanked all who participated in Miss Azusa Pageant and announced the Arbor Day Celebration at Pioneer Park on April 18`" in honor of Eunice Harrington. She thanked city employees who have gone through computer training, she stated that the City will be converted to WORD format by April 15' and off WordPerfect format by July. Councilmember Rocha asked all to keep in prayers Doris Hannaford, and Dick Stanford who are hospitalized for illness. He invited all to attend the tree planting on Saturday at 8 a.m. on the corners of Fairvale and Gaillard and to an event to celebrate the success of Homework House, April 12t°, at 6:00 p.m. at Azusa Greens. It was consensus of Councilmembers to approve the sponsorship of Crystal Clements of Azusa High School in the amount of $100 toward a trip to New York with the Academy of Arts Club. 04/01/02 PAGE TWO Chagnon comments Rocha comments Mayor Madrid announced that she has been invited to attend the Institute of Design for Cities Madrid which is sponsored by National Endowment of the Arts, in Austin, Texas, and one project she comments will be taking for consideration is the Oaktree Center. The CONSENT CALENDAR consisting of Items IV -A through IV -O, was approved by motion Consent Cal. of Councilmember Rocha, seconded by Councilmember Chagnon and unanimously* carried, with the exception of items C & N, which were considered under the Special Call portion of the Agenda. A. The Minutes of the regular meeting of March 18, 2002, were approved as written. Min approve B. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA WAIVING GARAGE OR Res. 02-C37. LAWN SALE PERMIT FEES FOR RESIDENTS THE LAST WEEK -END OF APRIL, 2002, IN Waive Grg& CONJUNCTION WITH -AZUSA SPRING CLEANING MONTH-. Lwn Sale Pm C. SPECIAL CALL ITEM. Spec Call D. Project contract for Alley Reconstruction was awarded to All American Asphalt, low All American bidder, in the amount of $149,472.00. Asphalt E. Notice of Completion for Eleventh and First Street Rehabilitation Project was approved Not of Comp and the City Clerk's Office was authorized to file with County Recorder. Eleventh B.Fir F. Project contract for Picnic Shelter and Amenities at Veteran's and Zacatecas Parks was Pic Shelters awarded to Sadie Construction, Inc., low bidder, in the amount of $88,650.00. Sadie Constr G. Notice of Completion for City -Wide Concrete Improvements was approved and the City Notice of Co Clerk's Office was authorized to file with County Recorder. Further, the extra work was City Wide approved in the amount of $42,767.75. Concrete Imp H. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA IN SUPPORT OF Res. 02-C38 CALIFORNIA HEALTHY CITIES AND COMMUNITIES AND RECOGNITION OF $7,500 Healthy Citie GRANT FOR PLANNING PURPOSES AND AMENDMENT TO THE CITY MANAGER'S FY '2002 OPERATING BUDGET, I. Amendment to the General Plan Update Budget 2001-2002 to increase the General Plan General Plan Budget in the CIP by the amount of $550,720 to reflect the expenditure of funds that Budget Amen will be reimbursed by Monrovia Growers for the first and second phase Monrovia Nursery planning effort, was approved. J. Approval was given to renew insurances for (LTD) and (STD) through Unum Provident Ins Renewal Corporation (UNUM), and (AD&D) through Canada Life; and authorization was given to LTD, STD the City Manager and/or designee to execute the necessary renewal documents. & ADB,D K. Human Resources Action Items were approved as follows: Merit Increase and/or Human Res regular appointments: L. Onaga. Action Items New Appointments: C. Plascencia, Police Officer, effective pending physical. T. Divens, Police Dispatcher, effective pending physical. L. Purchase of 20 PC'S from Compaq Computer Corporation Under California Multiple Pur 20 PC's Awards Schedule (CMAS), was approved in the amount of $23,755.00 and formal Compaq sealed bidding was waived in accordance with the Azusa Municipal Code Section 2-522 Section C due to the fact that Compaq is covered under the CMAS. M. Purchase of 122 Microsoft Office Software Licenses from Computer Discount Pur 122 Warehouse/Microsoft Corporation Under the California Multiple Awards Schedule Microsoft (CMAS) was approved in the amount of $33,941.00 and formal bidding was waived Office in accordance with Azusa Municipal Code Section 2-522 Section C due to the fact that Computer the purchase is covered under CMAS. Discount N. SPECIAL CALL ITEM. O. The following Resolution was adopted and entitled: Spec Call A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 02-C39. CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE Warrants TO BE PAID. 04/01/02 PAGE THREE 1 SPECIAL CALL ITEM Spec Call Councilmember Chagnon addressed Item regarding the specification for native plants contract Chagnon requesting further Information regarding fiscal impact and she commented that she was glad comments to see that training, care and maintenance of the native plants is included in the specifications. City Manager Cole responded to questions advising that he will get back to her regarding the City Mgr fiscal impact. He invited all to Rancho Santa Ana Botanical Gardens to see what is offered comments in native plants. Moved by Councilmember Chagnon, seconded by Councilmember Rocha and unanimously* Specs Native carried that specifications for Native Plants Contract was approved and the City Clerk's Office Plants was authorized to advertise for bids. approved Councilmember Rocha addressed item regarding the budget amendments for Community Rocha Development Department stating that with regard to public counter and office improvements, comments he wanted to make sure that all staff Input had been considered and respected by those most impacted. Community Development Director Bruckner responded stating that he has received input from all staff members, but they are not close to a conclusion for the project. Councilmember Chagnon commented on the new budget paperwork and on the $65,000 for Chagnon West Wing Improvements. She also asked about the $56,000 that still needed to be signed comments off by City Manager and Finance Director. Discussion was held. Moved by Councilmember Chagnon, seconded by Councilmember Rocha and unanimously* Com Dev carried that amendment to Community Development Department budget for Plan Checking Budget and Inspection Services in the amount of $56,000, and an amendment to the CIP in the Amend amount of $65,000 for needed public counter and office improvements in the West Wing, as approved shown on the Department's work plan, be approved. THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONVENED AT 9:04 Convene GRA P.M. THE CITY COUNCIL RECONVENED AT 9:05 P.M. ORDINANCES/SPECIAL RESOLUTIONS Councilmember Chagnon offered an Ordinance entitled: Cncl Reconvened Ord/Spec Resos AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING CHAPTER 50 Ord 02-05 SECTION 50-1 OF THE AZUSA MUNICIPAL CODE PERTAINING TO PARK CLOSURE HOURS. Re: Park Closure Moved by Councilmember Chagnon, seconded by Councilmember Rocha to waive further Hours reading and adopt. Ordinance passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: STANFORD It was consensus of Councilmembers to adjourn and keep in prayer and positive thoughts, Adjourn Councilmember Stanford and Doris Hannaford. TIME OF ADJOURNMENT: 9:06 P.M. CITY CLERK NEXT RESOLUTION NO. 2002-C40. NEXT ORDINANCE NO. 2002-06. *Indicates Stanford absent. 04/01/02 PAGE FOUR