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HomeMy WebLinkAboutMinutes - May 16, 2002 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR ADJOURNED MEETING MONDAY, MAY 13, 2002 - 6:30 P.M. The City Council of the City of Azusa met in Adjourned Regular session, at the above date and time In the Azusa Light and Water Department located at 729 N. Azusa Avenue, Azusa, California. Mayor Madrid called the meeting to order. ROLL CALL PRESENT: COUNCILMEMBERS: STANFORD, HARDISON, CHAGNON, ROCHA, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: City Manager Cole, Assistant City Manager Person, Community Development Director Bruckner, Associate Director of Recreation and Parks Noriega, Human Relations Commission Coordinator Parker, Finance Director Medina, Library Director Tovar, Library Technician Levy, Chief of Police Davis, City Clerk Mendoza, Deputy City Clerk Toscano. Call to Order Roll Call Also Present Chief of Police Davis presented an update on his workplan for 2002 and 2003. Fiscal Year 2002 Police Dept. consisted of the Community Academy, Bicycle Patrol Unit, FAST, DARE and a move toward Rec & Pks automation. Fiscal Year 2003 consisted of Information Systems MDC and to integrate RMS- Workplan CADS abyss. He detailed the update and answered questions posed by Councilmembers. City Librarian Tovar addressed Council stating that the deadline for application for the Library Construction Bonds is June 14'" and he detailed the process and answered questions posed by Councilmembers. He described the grant and stated cost for planning could be recaptured for up to three years prior and he talked about library standards, He presented a fact sheet regarding the Library Bond Act and a fact sheet regarding the proposed new Azusa City library and spoke about planning documents, visual representation of all the planning, i.e. community library needs assessment, library plan of service, library building program, site selection and architectural plans. Mr. David Goodale and Mr. Harry Drake of Gonzales/Goodale Architects provided a presentation on the proposed new Library in detail, consisting of exterior and Interior renderings, highlights of the building, pictures of site to be developed, pictures of the site in relation to other nearby buildings, floor plans R how they work and comparison, in size, of existing library to new facility. Economic Development/Redevelopment Director Andrews addressed the issue of Parking and Traffic Study, stating that the parking study was conducted through a contract with the Mobility Group. He relayed findings regarding peak hour parking for surrounding parking lots, and shared parking, stating that there would only be a parking problem if all local area building were fully occupied at the same time. He stated that there are two options for parking, one is subterranean and the second, which is Included in the environmental documentation, is parking where the existing library Is located. He stated that a traffic signal is being considered for Dalton Avenue and Foothill Boulevard. He also stated that the re -use study of the existing library is not completed. He then answered questions posed by Councilmembers. City Librarian Tovar comments D. Goodale comments J. Andrews Comments Councilmember Stanford existed the meeting at 8:15 p.m. Stanford exit City Manager Cole addressed the proposed Library Project Budget and first stated that the City Mgr Subterranean parking adds 2.8 million dollars to the project and that it needs to be considered comments when discussing the budget. Finance Director Medina detailed the Library Project Budget which consisted of new construction, Fin Dir contingency, appraised value of building, site development, site demolition, site permits and comments fees, site option to purchase agreement, furnishings & equipment costs, signage, architectural &engineering costs, geotechnical/geohazard reports, library consultant fee, construction project management, and other professional fees. She detailed Sources of Projected Revenue and 'Sources of Local Matching funds. Discussion was held between Council members and staff regarding the level of funding, material Discussion & operating costs, parking costs, Subterranean parking, etc. City Librarian Tovar presented the draft AUSD Master Joint Venture Collaborative Agreement and AUSD Joint answered questions posed by Councilmember Chagnon regarding several issues. Venture Agmt Community Development Director Bruckner advised that in order to meet the time deadline, the Com Dev Dir first reading of the ordinance for the zone change of properties relating to the new City Library, 1" & 2ntl Rdg will be on June 3, 2002 and the second reading will have to be on June 10, 2002, at the regular of ord zone adjourned meeting. change City. Manager Cole presented information on the proposed budget for 2002-2003 Fiscal Year; City Mgr a status quo budget, same number of people, and 1 % increase for inflation for materials and comments supplies, except where built in cost apply. He noted accomplishments for the last four years detailing certain ones. He talked about funds that were set aside and how they may be utilized for this year only and also expectations of the State budget and how that may affect the City budget. He talked about the need to add additional police officers, recreations personnel and library personnel sometime before 2004. Further, he talked about the expiration of the Fire Contract this year and the Fire Assessment District and the need to perhaps go back to the voters for a Fire Assessment District or Safety tax to fill that gap for increased needs. IIt was consensus of Councilmembers to adjourn. Adjourn TIME OF ADJOURNMENT: 9:36 P.M. CITY CLERK NEXT RESOLUTION NO. 02-055. (Council) 05/13/02 PAGE TWO