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HomeMy WebLinkAboutMinutes - June 3, 2002 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, JUNE 3, 2002 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. Mayor Madrid called the meeting to order and led in the Salute to the Flag. INVOCATION was given by Mrs. Beverly Stanford of Azusa Pacific University. ROLL CALL PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Chief of Police Davis, Police Captain Garcia, City Librarian Tovar, Director of Community Development ' Bruckner, Director of Public Works Nakasone, Assistant Director of Water Operations Anderson, Associate Director Recreation and Parks Noriega, Community Improvement Manager Rudisel, City Treasurer Macias, Deputy City Clerk Toscano, City Clerk Mendoza. CEREMONIAL Call to Order Invocation Roll Call Also Present Ceremonial Mayor Madrid administered the Oath of Office to Police Officer Carlos Plascencia. Chief of Oath of Ofs Police King Davis administered the Code of Ethics to Police Officer Plascencia. C. Plascencia Assemblyman Ed Chavez presented a Resolution to Vera Mendoza honoring her for her Reso V. many services to the City of Azusa as Executive Director of the Azusa Chamber of Mendoza Commerce. Ed Chavez Mrs. Carol Montano, Secretary/Treasurer of the San Gabriel Valley Municipal Water District, C. Montano presented checks to Azusa and Gladstone High Schools for their participation in the 2002 checks to Az Ultra Low Flow Toilet (ULFT) Program. Gladstone UL Assistant City Manager Person presented Certificates of Appreciation to Head Start Cert to Head Coordinator Dorian Harris to be distributed to the Head Start Staff. Start Coor The City Council recessed to Closed Session to discuss the following: REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Property Address: 716 , 720, 726, 728 N. Dalton Avenue and 303 East Foothill Boulevard, Azusa, CA. 91702 Agency Negotiators: City Manager Rick Cole, Economic Development/Redevelopment Director John Andrews and City Librarian Albert Tovar. Under Negotiation: Price and Terms of payment. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Gov. Code Sec. 54956.9 fal). One Case. Recessed: 6:58 p.m. Reconvened 7:42 p.m. Closed Sessio Recess Reconvened There was no reportable action taken in Closed Session. No rpts PUBLIC PARTICIPATION Pub Part None. None REPORTS. UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Rpts/Updates Councilmember Stanford advised that Miss Azusa Naomi Ramos will be serving at the Stanford Whole Enchilada Restaurant on June 11, 2002, from 11 a.m. to 10:00 p.m., as a fund comments raiser to fund her trip to the Miss California Pageant. Mrs. Eddie Silva, owner of the restaurant will donate a percentage of proceeds to her trip. He further shared information about his trip to Hoover Dam with SCAPPA. Mayor Pro -Tem Hardison thanked all who attended the successful Azusa Youth Program Hardison Bar-b-que this weekend. comments Councilmember Chagnon reminded all to join the Relay For Life fund raiser to be held on Chagnon June 14, 15, and 16, 2002; also stating that the City Library has a team to support. She comments Invited all to attend the Play For Kids Golf Tournament on June 14, 2002. Councilmember Rocha asked that the meeting be adjourned in memory of Raymond M. Rocha Morones Sr., a lifelong resident who recently passed away. comments Mayor Madrid wished all a Happy Father's Day. SCHEDULED ITEMS Madrid Sched Items PUBLIC NUISANCE APPEAL - for the property located at 227 N. Azusa Ave. (Unpermitted M. Cruces Storage Yard). comments Community Development Director Bruckner addressed the issue stating that unpermitted Com Dev Dir construction is currently being conducted with no business license for the property and comments occupant is using the property for storage of material for a roofing system. He stated that the property has been declared a public nuisance for zoning violations. Mr. and Mrs. Johnny and Margaret Urquiza addressed the Hearing stating that their license Is no longer suspended, further, they understand it was wrong to put up an 8 foot plywood fence, with no pavement, and with no permits. They stated that they also installed an iron gate on the back part of their property to prevent trespassers from unloading unwanted furniture and trash. They advised that they have had long term goals for the site and asked what standards and permits are required to improve the property. They distributed photographs of other properties that may have certain violations. Community Development Director Bruckner advised that the main issue is the primary use on the property which is regulated by the Zoning Code and storage is not permitted on this property. He stated that the adjacent property is a janitorial supply property and is currently in transition, Redevelopment Agency is working with them and them have temporarily storage, which is permitted as long as it is screened from public view. He stated that storage has to be secondary to the primary use. J. Urquiza comments Com Dev Dir comments Mr. and Mrs. Urquiza answered questions posed by Councilmembers regarding the M. Urquiza intended primary use for the property, which is an office with a showroom. They stated J. Urquiza that they intend to upgrade the property and eventually build retail stores. They will come comments up with a plan of where to park their trucks. City Attorney Carvalho advised that the Hearing Officer has declared the property a public City Attorney nuisance and that the order of abatement says that there is a need to abate the nuisance of advised an 8 foot tall wooden fence, and that a Precise Plan of Design be obtained for any ' Improvements and that all vehicles and equipment be removed from the property. Discussion was held between Councilmembers and Mr. and Mrs. Urquiza regarding several Discussion aspects of the public nuisance and the uses for the property. Moved by Councilmember Chagnon, seconded by Mayor Pro -Tem Hardison and Sixty day unanimously carried that there be a sixty (60) day extension before the item goes into a extension on public nuisance, in order for the appellants to find parking for their trucks, and to obtain public nuisan plans and permits needed. Further, that the item come back to Council at the August 5th meeting for an update on the status on the property. 06/03/02 PAGE TWO The CONSENT CALENDAR consisting of Items V-A through V -G, was approved by motion Consent Cal. of Councilmember Rocha, seconded by Councilmember Stanford and unanimously carried. Approved A. The Minutes of the regular meeting of May 20, 2002, were approved as written. Min approve B. Approval was given to award a contract to Leader Industries for Police Emergency Leader Ind. Vehicle Conversions, for Five New Ford Crown Victoria's In the amount of Emer vehicle $21,708.82• conversion C. Approval was given to Increase of $12,000.00 to Blanket Purchase Order No. Inc blanket P 210244G with Economy Auto Center for Police Vehicle repair. Economy Aut ' D. Approval was given to Amend the Human Resources Department Operating Budget Inc HR Budge for the 2001-2002 Fiscal Year in the amount of $30,000. E. Human Resources Action Items were approved as follows: Merit Increase and/or Regular Appointment: R. Covarrubias, and G. Footdale New Appointments: C. Ponce, Account Specialist I, pending physical. Separations: S. Alvarez, Administrative Secretary, effective May 22, 2002. F. Approval was given to purchase additional software licenses for third party software products to support the Finance System upgrade as follows: 1) purchase of additional licenses of third party software products, Informix Dynamic Server, Micro Focus Cobol and Openlink ODBC driver, from Bi -Tech software, per quotation; and 2) approve cost of moving the existing third party software from the existing server to the new hardware, per quotation for a total purchase price of not -to -exceed $20,000. H. The following Resolution was adopted and entitled: Hum Res Action Items Support of Finance Syste Upgrade A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 02-C62 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants ARE TO BE PAID. THE CITY COUNCIL RECESSED AND THE REDEVELOPMENT AGENCY CONVENED AT 8:12 Convene CRA ' P.M. Cncl THE CITY COUNCIL RECONVENED AT 8:13 P.M. , Reconvened Councilmember Stanford offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING CHAPTER 50 Ord. 02-07 OF THE AZUSA MUNICIPAL CODE BY ADDING SECTION 50-3 PERTAINING TO SKATE Skate Facility FACILITY REGULATION AND REQUIRING CERTAIN REPORTING ACTIVITIES BY THE CITY OF regulations a AZUSA PURSUANT TO HEALTH AND SAFETY CODE SECTION 115800. requirements Moved by Councilmember Stanford, seconded by Councilmember Rocha to waive further reading and adopt. Ordinance passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE PUBLIC HEARING - on a City Initiated request for a General Plan Amendment, Zone Pub Hrg Change, Variance, and Precise Plan of Design to allow the construction of a new 60,000 GPA, ZC, V, & Sq. Ft. City Library, on property located at 708-728 N. Dalton Avenue and 303-325 E. PPD. New C 'Foothill Boulevard. Case Numbers GPA -2002-02, Z-2002-02, V-2002-04 and P-2002-84. Library The Mayor declared the Hearing open. City Clerk read the affidavit of proof of publication Hrg open of notice of said Hearing published in the Azusa Highlander on May 23, 2002. City Manager Cole addressed the Public Hearing detailing several factors that have caused City Mgr the City's share of the new Library costs to rise; the total project costs have gone up. comments One factor is that the State used a 10% contingency while the City used a 5%, a difference of $650,000. Another unexpected factors includes construction management, and site permits/fees which are 205,000. He cited the following categories for the increase such as: inflated cost, underestimated cost and some of the cost which were not brought at the time of project cost projection. 06/03/02 PAGE THREE He stated that absence subterranean parking, there are adequate funds to build the City's share of the Library, there are bond proceeds from Measure L, there are half a million dollars in public benefit funds for energy saving measures in the new building and $400,000 from an anonymous person from the community. He stated that there are two options to solve parking, which are surface parking at a cost of $345,000 or subterranean parking at a cost of $2.3 million. He recommended that Council proceed with the application as if the option was subterranean parking to keep the options open. Discussion was held. Assistant Community Development Director Onaga addressed the Hearing stating that they are requesting that Council consider the approval of the General Plan Amendment, Zone ' Change, Variance and Precise Plan of Design for the property where the New Library is proposed to be constructed. He stated that the GPA is need because at the time the site Is split Into CBD and Medium Residential and staff is asking to amend the general plan to give the site a Community Facilities designation; the Zoning needs to be consistent with the general plan so they are asking that the Zoning be changed to Community Facilities also. Three variances are necessary because of the design of the building, in the CF zone there are building setbacks for the front and side adjacent to the street. The first variance Is needed because Foothill Boulevard requires a 25 foot setback and Dalton Avenue requires a 15 foot setback and the architect has designed the building with a zero setback. The second variance has to do with parking; the zoning code requires 250 parking stalls and the parking study concluded that approximately 125 parking stalls would be adequate to serve this building as long as the simultaneous usage of the Civic Center building, the Senior Center and the Library aren't occurring at the same time. The parking study and the variance looked at two different options, subterranean and surface parking where the existing Library currently sits, but there doesn't have to be a decision at this time. The last variance has to do with the maximum building height allowed in the CF zone which is 35 feet and the building is proposed to be about 47 '/z feet with an architectural tower of about 60 '/z feet. He stated that the Planning Commission has recommended approval and he requested approval of all resolutions and ordinance. He then answered questions posed by Councilmembers regarding subterranean parking, the parking study/spaces, footage of the building, and design questions. Testimony was solicited, but, none was received. City Mgr comments Asst Com De Dir Onaga comments Testimony/no Moved by Councilmember Stanford, seconded by Mayor Pro -Tem Hardison and Hrg clsd unanimously carried to close the Public Hearing. Moved by Councilmember Stanford, seconded by Mayor Pro -Tem Hardison and Mitigated Ne unanimously carried that the Mitigated Negative Declaration be adopted. Dec adopted Councilmember Hardison offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING AN Res.02-058, AMENDMENT TO THE LAND USE ELEMENT OF THE GENERAL PLAN CASE NO. GPA -2002- approving 02 TO CHANGE THE LAND USE DESIGNATION OF 708-728 N. DALTON FROM MEDIUM General Plan DENSITY RESIDENTIAL TO COMMUNITY FACILITIES, AND 303-325 E. FOOTHILL Amendment BOULEVARD FROM CENTRAL BUSINESS DISTRICT TO COMMUNITY FACILITIES IN No. GPA 200 CONNECTION WITH ZONE CHANGE NO. Z-2002-2. 02 Moved by Mayor Pro -Tem Hardison, seconded by Mayor Madrid to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Councilmember Rocha offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING ZONE 1" Rdg Ord CHANGE NO. Z-2002-02 TO CHANGE THE ZONING DESIGNATION OF 708-728 N. Zone Change DALTON AVENUE FROM R2 (TWO-FAMILY RESIDENTIAL) TO CF (COMMUNITY 708-728 N. FACILITIES) AND TO CHANGE THE ZONING DESIGNATION OF 303-325 E. FOOTHILL Dalton Ave. & BOULEVARD FROM C2 (RESTRICTED COMMERCIAL) TO CF (COMMUNITY FACILITIES) IN 303-325 E. CONNECTION WITH GPA 2002-02. Foothill Blvd. Moved by Councilmember Rocha, seconded by Mayor Madrid and unanimously carried by roll call to waive further reading and introduce the proposed ordinance. 06/03/02 PAGE FOUR Mayor Pro -Tem Hardison offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CIN OF AZUSA APPROVING VARIANCE Res. 02-059, CASE NO. V-2002-04, A VARIANCE TO ALLOW LESS THAN THE REQUIRED STREET SIDE approving SETBACKS AND PARKING, AND TO EXCEED THE MAXIMUM BUILDING HEIGHT ON Variance No. PROPERTY LOCATED AT 708-728 N. DALTON AVENUE AND 303-325 E. FOOTHILL 2002-04 BOULEVARD (APN NOS. 8608-029-003, 005, 006, 007, 008, AND 904). Moved by Councilmember Hardison, seconded by Councilmember Stanford to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: I AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Councilmember Rocha offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY FO AZUSA APPROVING PRECISE Res. 02-C60, PLAN OF DESIGN NO. P-2002-84 FOR THE CITY OF AZUSA PUBLIC LIBRARY AT 708-728 approving N. DALTON AVENUE AND 303-325 E. FOOTHILL BOULEVARD (APN NOS. 8608-029-003, Precise Plan 005, 006, 007, 008, AND 904). Design No. P 2002-84. Moved by Councilmember Rocha, seconded by Mayor Madrid to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILNIEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Councilmember Chagnon reminded staff to notify all property owners that the properties Chagnon ' are now re -zoned. comment City Librarian Tovar acknowledged people in the audience, noted that parking is Important City Librarian In order to have easy access to the Public Library and spoke about "firsts" Azusa voters Tovar were the first to successfully pass a local Bond Measure for the matching funds, staff is one comments of the first to have a joint Venture Cooperative Agreement with a local school district in California, and the request for local bond act funds will exceed the average amount for local bond act measures which is five million dollars. He detailed the information about cycles and funding for the Library Bond funds, stating that the construction costs will go up at a later cycle. He then detailed the items listed for consideration and recommended approval. Discussion was held between Councilmembers and staff regarding the joint Venture Discussion Agreement, legal requirements, State requirements, parking, building enhancements, and the noted additional funds needed. It was noted that some of these issues will be revisited sometime in the future. Moved by Councilmember Rocha, seconded by Councilmember Stanford and unanimously Plan of Servic carried to approve the Plan of Service for the new Azusa City Library. approved Moved by Mayor Pro -Tem Hardison, seconded by Councilmember Chagnon and Master joint unanimously carried to approve the Master joint Venture Cooperative Agreement with the Venture Coop 'Azusa Unified School District. Agmt AUSD City Manager Cole stated "that of the two alternatives for satisfying the parking City Mgr requirements for the new Library, the surface parking has significant lower cost therefore comments while we would apply for matching funds for the higher amount, the City will instead proceed with the lower cost surface parking alternative unless the following conditions are met: that the majority of the Council concludes that the funds are available for subterranean parking; that environmental and fiscal review demonstrates that rehabilitating the current library for other use is feasible and that a reasonable plan is In place for funding that rehabilitation; that with regard to the parking alternative, they would apply for both and would not go with the higher unless they conclude that it is environmentally and cost effectively the superior alternative. 06/03/02 PAGE FIVE Councilmember Rocha offered a Resolution entitled: Res. 02-C61, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, TO CERTIFY certifying the THE CITY OF AZUSA'S APPLICATION FOR LIBRARY BOND ACT FUNDS AND new library DEMONSTRATE COMMITMENT TO THE OPERATION OF LIBRARY SERVICES FOR THE project budg PROPOSED AZUSA CITY LIBRARY. local funding commitment Moved by Councilmember Rocha, seconded by Councilmember Stanford to waive further supplementa reading and adopt. Resolution passed and adopted by the following vote of the Council: funds, and public library AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, MADRID operation NOES: COUNCILMEMBERS: CHAGNON ' ABSENT: COUNCILMEMBERS: NONE Moved by Mayor Madrid, seconded by Councilmember Stanford and carried to authorize Approval of Mayor Cristina Madrid to sign the final application for Library Bond Act Funds for cycle 1 Final Applicat which is due no later than 5:00 p.m. on June 14, 2002, at the Office of Library Library Bond Construction in Sacramento. Councilmember Chagnon dissenting. Funds Discussion was held regarding workshop dates and it was noted that June 10"' is the Discussion budget workshop, July 8`" is a tentative date to meet with Dr. Mathis and have a follow-up workshops, e workplan meeting, and July 29`h was scheduled for a refresher course regarding the Brown Act and FPPC changes (this was cancelled). It was also discussed that perhaps a meeting In August or September be cancelled to allow for vacations, etc. No formal action was taken. It was consensus of Councilmembers to adjourn in memory of Jeanne Brooks and Adjourn to Raymond M. Morones, to Monday, June 10, 2002, at 6:30 p.m. at Light and Water 6/10/02 Conference Room, in order to hold a 2003 FY Budget Workshop. TIME OF ADJOURNMENT: 9:38 P.M. CITY CLERK NEXT RESOLUTION NO. 2002-C63. NEXT ORDINANCE NO. 2002-08. 06/03/02 PAGE SIX