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HomeMy WebLinkAboutMinutes - July 1, 2002 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, JULY 1, 2002 — 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. CLOSED SESSION Closed Session The City Council recessed to Closed Session to discuss the following: REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8 Property Address: 619 — 621 N. Azusa Ave. (Talley Building) Azusa, CA. 91702 Real Prop Neg. Agency Negotiators: Economic Development/Redevelopment Director John Andrews 619-621 N. and Assistant Economic/Redevelopment Director Jose Amador. Azusa Under Negotiation: Price and Terms of Payment. CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION (Gov. Code Sec. 54956.9)(a). Conference w/ Case: Hsiao & Montano v. City of Azusa, Case Number: Los Angeles Superior Court No. Legal Counsel KC 038099. Hsiao v. City City Attorney Carvalho noted a clerical error which Inadvertently omitted an item for Closed Added item Session and it was consensus of Councilmembers to add the following: PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec. 54957). Title: City Evaluation Cit Manager. Mgr The City Council recessed at 6:32 p.m. Recessed The City Council reconvened at 7:40 p.m. Reconvened City Attorney Carvalho advised that there was no reportable action taken in Closed Session City Attorney Mayor Madrid called the meeting to order and led in the Salute to the Flag. Call to Order INVOCATION — was given by Reverend Murray Flagg of the Foothill Free Methodist Church. Invocation ROLL CALL: Roll Call PRESENT: COUNCILMEMBERS: HARDISON, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: STANFORD It was consensus of Councilmembers that Councilmember Stanford be excused from the Meeting as he was admitted in the Hospital for medical reasons. ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Chief of Police Davis, Utilities Director Hsu, Library Director Tovar, Community Development Director Brucknei Associate Director of Recreation and Parks Norlega, Director of Public Works Nakasone, Economic Development/Redevelopment Director Andrews, Finance Director Medina, Public Information Officer Quiroz, City Treasurer Macias, City Clerk Mendoza, Deputy City Clerk Toscano. UBLIC PARTICIPATION Pub Part Ms. Tina Lyn Firestone, Executive Director of the Azusa Chamber of Commerce, addressed T. Firestone Council requesting waiver of Temporary Use Permit Fees, waiver of Electrical Permit/inspection C of C reques Fees and waiver of Police Officer Services for two days for the 1"Annual Azusa Street Festival. waive fees Question and answer session ensued between Councilmembers and Ms. Firestone, Mr. Question & Conte of Conte Productions, and staff regarding Police Officers (4), parking, street closure, Answer session affected residents notification, possibility of paying police fees out of funds given to Chamber via contract, and waiver of all or half of police fees. Discussion was held. Moved by Councilmember Rocha, seconded by Mayor Pro -Tem Hardison and carried that the Requested fees Temporary Use Permit Fees be Waived, the Electrical Permit/inspection Fees be waived and or Waived, 'A Polic half of Police fees be waived, to be taken out of the Promotional budget. Councilmember Fees. Chagnon dissenting. Associate Director of Recreation and Parks Noriega announced the following: Skate Park Noriega Grand Opening at Memorial Park on July 13". Dia de Musica on Saturday July 20"', Garage Announcements Band concert on July 19', Slauson Pool open for swim and swim lessons, and he thanked Councilmember Chagnon for her participation in the Kids Come First Golf Tournament. Public Information Officer Quiroz asked the public's assistance in water conservation by PIO Quiroz limiting the amount of water used between the hours of 5 p.m.to 9 p.m., by raking leaves Water instead of using a water hose to remove them, by installing low flow toilets, adjust sprinklers Conservation irrigation timers to five minutes each zone, and by not letting the hose run while washing ii_ Fireworks safe cars. He also asked not to use fireworks above Sierra Madre and suggested residents go to a public sponsored fireworks display. Councilmember Chagnon noted the citywide conversion from WordPerfect to Word advising Chagnon that all users will now be using Word and having a uniform consistent computer program Comments throughout the City. She also expressed her vision for a paperless agenda sometime in the near future. She asked Randy to buy an Opportunity Box for the Golf Tournaments. She wished a Happy Birthday to Bev Stanford, noted her recent experience on a Police Department Ride Along and a father showing his children how to set off illegal fireworks. Councilmember Rocha announced the 11 `" Annual Chile Cook -Off of the Eagles to be held Rocha on Saturday, July 6' and the 5' Annual 4' of July Parade to begin in front of the Senior Comments Center. He then announce the monthly Tree Planting to be held on July 6`". Mayor Pro -Tem Hardison pleaded with the community not to use Illegal fireworks, stated he Hardison is in favor of new technology and Invited all to the grand opening of the Skate Park. Comments Mayor Madrid wished all a Happy Fourth of July, reminded all of the Skate Park Grand Madrid Opening, the Dia De Musica, the Home Town Parade, and thanked Curtis Napier for his part Comments in bringing well known music groups to the City. CONTINUED ITEMS — PROJECT UPDATES Cont' Items City Manager Cole stated that the Contract Award for City Auditorium Exterior Seal is being City Mgr removed from the agenda to make changes. Comments Moved by Mayor Pro -Tem Hardison, seconded by Councilmember Chagnon and Software and unanimously* carried to approve the cost for software migration for Library Circulation Hardware System, approve cost for licensing of additional modules; approve related training costs; Migration for and approve the purchase of a server. Library Cir. Syt. SCHEDULED ITEMS Sched Items PUBLIC HEARING — to consider acquisition of real estate by the City of Azusa for creation of Pub Hrg. a Wilderness Park. Wilderness Park The Mayor declared the Hearing open. City Clerk read the affidavit of proof of publication of notice of the Hearing published in the San Gabriel Valley Tribune on June 21, 2002. Assistant City Manager Person addressed the Hearing stating that the public hearing is required in order to satisfy the legal requirements with the State of California and the San Gabriel River and Mountains Conservancy before they release funds to the City of Azusa to acquire real estate with Proposition 12 funds. He noted that in October of 2001, the City was granted one million dollars in Proposition 12 funds for the purpose of acquiring river front property for conservation purposes. Since that time the City has been in discussions with four property owners and has now opened escrow on the first of the property they are proposing to purchase. He recommended public comment and adoption of the proposed resolutions. Hrg open Assistant City M Comments City Clerk Mendoza read a letter into the record from Donald F. Berry, Administrator for the City Clerk read I San Gabriel River Water Committee, expressing their support of the purchase and expressing Into record their desire to work with the City of Azusa when planning for future use of the property. Additional testimony was solicited, but none was received. Mayor Pro -Tem Hardison offered a Resolution entitled: 07/01/01 PAGE TWO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, INDICATING ITS INTENT TO ACQUIRE REAL PROPERTY FOR CREATION OF A WILDERNESS PARK. Moved by Mayor Pro -Tem Hardison, seconded by Mayor Madrid to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: STANFORD CANCELLATION OF CONTINUED PUBLIC HEARING — for the issuance of tax-exempt bonds for APU. Azusa Pacific University has withdrawn its request for the City of Azusa to be the issuer of the proposed bond financing and will be applying to the California Statewide Communities Development Authority (CSCDA) to issue the bonds. This scheduled public hearing is canceled. A new public hearing notice will be published for a forthcoming date and time. The CONSENT CALENDAR consisting of Items V-A through VK was approved by motion of Mayor Pro -Tem Hardison, seconded by Councilmember Rocha and unanimously* carried, with the exception of Items G & I, which were considered under the Special Call portion of the Agenda. Mayor Madrid voted no on item H. A. The minutes of the regular meeting of June 17, 2002, were approved as written B. The Public Works Department was authorized to install two-way stop signs on Twintree at Haltern. Res. 02-C72 Intent to Acquire Real Property fo Creation of a Wilderness Park Cancellation of Continued Pub Hrg for issuance Of tax exempt Bonds APU Consent Cal. Approved Min Approved Stop Sign @ Twintree C. The "Form" Reimbursement Agreement for use I projects being proposed by Monrovia "Form" Reimbrm Growers, Azusa Pacific University and JAR -University Commons LLC, was approved and Agmt approved the City Manager was authorized to execute on behalf of the City. D. Selection of Terry Hayes Associates for Environmental Impact Analysis Services for Agmt Terry Haye University Commons, and contract were approved and the City Manager was Assoc. approved authorized to execute the contract, contingent upon the execution of a Reimbursement Agreement with JAR -University Commons LLC. ' E. Approval was given for the issuance of Blanket Purchase Orders over $10,000 FY 2002- Blanket P.O.'s 03, pursuant to Section 2-523 and 2-524 of the Azusa Municipal Code. 2002-03 Human Resources Action Items were approved as follows: Human Resourc Merit Increase and/or Regular Appointment: J. Adams. Action Items New Appointments: Jason Tingley, Facility Maintenance Worker I; and Paul Reid, Approved Business Develop/Public Benefit Program Coordinator. Promotional Appointments: G. Dubois, Street Maintenance Crew Supervisor and Debra Mortensen, Human Resources Technician. Flexible Staffing Promotion: M. Guadagnino, Network Administrator. G. SPECIAL CALL ITEM. Spec Call Item H. Approval was given for the selection of Cotton Bridges Associates for Project CBA Project Management Services for Monrovia Nursery Specific Plan, Azusa Pacific University Mgmt Svs Specific Plan, and University Commons Specific Plan; and the Mayor was authorized to execute the contract, contingent upon execution of respective Reimbursement Agreements with the applicants. SPECIAL CALL ITEM. Spec Call Item A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, Res. 02-C73 APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE SAN GABRIEL Appvg Applicatio MOUNTAINS AND LOWER LOS ANGELES RIVER GRANT PROGRAM UNDER THE SAFE Grant Funds NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COSTAL PROTECTION BOND ACT OF 2000. K. The following Resolution was adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 02-C74 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME Warrants ARE TO BE PAID. 07/01/02 PAGE THREE SPECIAL CALL ITEMS Special Call Item Mayor Madrid addressed Item regarding a Lease with Plaza De La Raza for Real Property to Lease with Plaza house the Azusa Head Start Program stating that she would like to see the time of the Lease De La Raza for reduced from twenty years to three to five years. She also noted that the Lease Agreement Head Start Pgm language needed to be tightened up. Discussion was held regarding the terms, and how the agreement could be strengthened. It was moved by Mayor Pro -Tem Hardison, seconded by Councilmember Rocha and Lease Agmt unanimously* carried to approve the Lease with Plaza De La Raza for Real Property to house Approved the Azusa Head Start Program, with change from twenty years to five years. And that Section 3.7 shall add the phrase "consistent with the operation of the Head Start Program". ' Mayor Pro -Tem Hardison expressed concern regarding the creation of the position of Chief Hardison re: Information Officer noting that they are approving the "concept" and that when the item CIO returns it provides more detail regarding the position and its duties. Moved by Mayor Pro -Tem Hardison, seconded by Councilmember Rocha and unanimously' Creation of Chie carried to approve the concept of creating the position of Chief Information Officer and that Information Offi staff be directed to create and process the class specification for the position through the Approved Personnel Board. Mayor Madrid noted that the parcel that has been the Foothill Shopping Center In the past Madrid & Rocha has been re -named to the University Commons, she went on record to say that to her it will Comments remain the Foothill Shopping Center that she anticipates will be a retail operation with some Re: renaming of mixed use. She noted that the proposal that she has seen has 350 units for ownership and Foothill Shoppin rental property which she is against. Councilmember Rocha concurred with the issue of Center name change, but is open to see what is being proposed. THE REDEVELOPMENT AGENCY CONVENED JOINTLY WITH THE CITY COUNCIL AT 8:45 CRA convenes w P.M. Council Director Chagnon offered a Resolution A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA REQUESTING A Res. 02-R-17 'LOAN FROM THE CITY OF AZUSA FOR PURPOSES OF THE MERGED REDEVELOPMENT Requesting Loan PROJECT AREA. From City Moved by Director Chagnon, seconded by Director Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Agency: AYES: DIRECTORS: HARDISON, ROCHA, CHAGNON, MADRID NOES: DIRECTORS: NONE ABSENT: DIRECTORS: STANFORD Councilmember Chagnon offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING LOANS FOR Res. 02-C75 PURPOSES OF THE MERGED REDEVELOPMENT PROJECT AREA. Authorizing Loan for purposes Moved by Councilmember Chagnon, seconded by Mayor Pro -Tem Hardison to waive further Of Merged reading and adopt. Resolution passed and adopted by the following vote of the Council: Redevelopment Project Area. AYES: COUNCIL MEMBERS: HARDISON, ROCHA, CHAGNON, MADRID NOES: COUNCIL.MEMBERS: NONE ABSENT: COUNCILMEMBERS: STANFORD Ms. Lana Grizzell announced that Miss Azusa Naomi Ramos will be leaving on July 5th to the L. Grizzell ' Miss California Pageant competition and wished her best of luck. Comments Councilmember Chagnon expressed concern regarding a newspaper article that talked about Chagnon apartments In Azusa. comments City Manager Cole detailed the comments that in the newspaper article as well as those City Manager noted at the Conference held in the City relating to housing, sponsored by the Local response Government Commission. He noted that comments about apartments were meant for cities, not City of Azusa specifically. Mayor Madrid expressed the expected population growth in the future and the need for Madrid apartments in certain situations in order to avoid the lack of housing or creation of slums. Comments 07/01/02 PAGE FOUR SPECIAL CALL ITEMS Special Call Item Mayor Madrid addressed Item regarding a Lease with Plaza De La Raza for Real Property to Lease with Plaza house the Azusa Head Start Program stating that she would like to see the time of the Lease De La Raza for reduced from twenty years to three to five years. She also noted that the Lease Agreement Head Start Pgm language needed to be tightened up. Discussion was held regarding the terms, and how the agreement could be strengthened. It was moved by Mayor Pro -Tem Hardison, seconded by Councilmember Rocha and Lease Agmt unanimously* carried to approve the Lease with Plaza De La Raza for Real Property to house Approved the Azusa Head Start Program, with change from twenty years to five years. And that NONE Section 3.7 shall add the phrase "consistent with the operation of the Head Start Program". COUNCILMEMBERS: ' Mayor Pro -Tem Hardison expressed concern regarding the creation of the position of Chief Hardison re: Information Officer noting that they are approving the "concept" and that when the item CIO returns it provides more detail regarding the position and its duties. Moved by Mayor Pro -Tem Hardison, seconded by Councilmember Rocha and unanimously* Creation of Chie carried to approve the concept of creating the position of Chief Information Officer and that Information Offi staff be directed to create and process the class specification for the position through the Approved Personnel Board. Mayor Madrid noted that the parcel that has been the Foothill Shopping Center in the past has been re -named to the University Commons, she went on record to say that to her it will remain the Foothill Shopping Center that she anticipates will be a retail operation with some mixed use. She noted that the proposal that she has seen has 350 units for ownership and rental property which she is against. Councilmember Rocha concurred with the issue of name change, but is open to see what is being proposed. THE REDEVELOPMENT AGENCY CONVENED JOINTLY WITH THE CITY COUNCIL AT 8:45 P.M. Director Chagnon offered a Resolution A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA REQUESTING A 'LOAN FROM THE CITY OF AZUSA FOR PURPOSES OF THE MERGED REDEVELOPMENT PROJECT AREA. Moved by Director Chagnon, seconded by Director Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Agency: AYES: DIRECTORS: HARDISON, ROCHA, CHAGNON, MADRID NOES: DIRECTORS: NONE ABSENT: DIRECTORS: STANFORD Councilmember Chagnon offered a Resolution entitled: Madrid & Rocha Comments Re: renaming of Foothill Shoppin Center CRA convenes w Council Res. 02-R-17 Requesting Loan From City A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AUTHORIZING LOANS FOR Res. 02-C75 PURPOSES OF THE MERGED REDEVELOPMENT PROJECT AREA. Authorizing Loan for purposes Moved by Councilmember Chagnon, seconded by Mayor Pro -Tem Hardison to waive further Of Merged reading and adopt. Resolution passed and adopted by the following vote of the Council: Redevelopment Project Area. AYES: COUNCILMEMBERS: HARDISON, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: STANFORD 'Ms. Lana Grizzell announced that Miss Azusa Naomi Ramos will be leaving on July 5`h to the L. Grizzell Miss California Pageant competition and wished her best of luck. Comments Councilmember Chagnon expressed concern regarding a newspaper article that talked about Chagnon apartments in Azusa. comments City Manager Cole detailed the comments that in the newspaper article as well as those City Manager noted at the Conference held in the City relating to housing, sponsored by the Local response Government Commission. He noted that comments about apartments were meant for cities, not City of Azusa specifically. Mayor Madrid expressed the expected population growth in the future and the need for Madrid apartments in certain situations in order to avoid the lack of housing or creation of slums. Comments 07/01/02 PAGE FOUR It was consensus of Councilmembers to adjourn to Monday, July 8, 2002, at 4:30 p.m. at Adjourn to 7/8/0 the Light and Water Conference Room in order to hold a Work plan Workshop and a Closed Light R Water Session on the following: PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec 54957). Title: City Manager. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Gov. Code Sec. 54957). Title: City Attorney. TIME OF ADJOURNMENT: 8:50 P.M. CITY CLERK NEXT RESOLUTION NO. 02-C76 NEXT ORDINANCE NO. 02-09 * Indicates Stanford absent. 07/01/02 PAGE FIVE