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HomeMy WebLinkAboutMinutes - September 3, 2002 - CCL CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 3, 2002 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. CEREMONIAL Ceremonial The City Council presented a proclamation to Lynn Hulsebos for her service to the City of Azusa Proc to L. as a Commissioner on the Architectural Barriers Commission. Hulsebos The City Council and Associate Director of Recreation and Parks Noriega presented Certificates Cert to of Appreciation to sponsors of the "Kids Come First 2002 Golf Tournament". Sponsors The City Council presented a proclamation Ms. Mila Arroyo, Associate Director of EastValley Proc to M. Community Health Center, Inc. Arroyo It was consensus of Councilmembers to recess to Closed Session at 7:05 P.M. Clsd Sess The City Council recessed to Closed Session to discuss the following: REAL PROPERTY NEGOTIATIONS (Gov. Code Sec. 54956.8) Real Prop Ne Property Address: NW Corner of Azusa Avenue and Foothill Boulevard, Azusa, CA. 91702 Agency Negotiators: City Manager Rick Cole, and Economic Development/Redevelopment Director John Andrews. Under Negotiation: Price and Terms of Agreement. The City Council recessed at: 7:05 p.m. The City Council reconvened at: 7:42 p.m. City Attorney Carvalho reported that there was no reportable action taken in Closed Session. Mayor Madrid called the meeting to order and led in the Salute to the Flag. INVOCATION was given by Reverend Leroy of the First Assembly of God Church. ROLL CALL PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, MADRID. ABSENT: COUNCILMEMBERS: CHAGNON ALSO PRESENT: City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Chief of Police Davis, Assistant Community Development Director Onaga, Economic Development/Redevelopment Director Andrews, Assistant Economic Development/Redevelopment Director Amador, City Librarian Tovar, Finance Director Medina, Associate Planner Cole, Public Information Officer Quiroz, Associate Director Recreation and Parks Noriega, City Treasurer Macias, Deputy City Clerk Toscano. Recess Reconvened City Attorney Call to Order Invocation Roll Call Also Present PUBLIC PARTICIPATION Pub Part Lt. Jim Collins of the Azusa Police Department addressed Council and audience providing J. Collins information regarding the Citizens Academy classes which display the operations of the Azusa Comments Police Department and will begin October 2n°. They talk about narcotics, gangs, traffic, SWAT, Citizens and ethics. He invited all to sign up for a twelve -week session on Wednesday nights from 6 Academy p.m. - 9 p.m. For further information call him at 812-3299 ext. 3807. He advised that applications can be obtained at the Police Department Record Clerk He stated that qualifications to attend include to live or work In the City of Azusa, with no significant criminal history and no outstanding warrants. Ms. Peggy Martinez addressed Council and encouraged the community to attend the Citizens P. Martinez Academy and spoke about the rewarding experience she had when she attended it. Comments Mr. Art Ramirez, Chairman of the Azusa Golden Days Committee, addressed Council A. Ramirez introducing the members of the Golden Days Committee. Lorraine Somes and Ida Garrett Golden Days introduced the Honored Citizens for the year 2002, Jean. Barta and Pete Contreras; they also Comments introduced the Theme Winner Jose Contreras. Moved by Councilmember Rocha, seconded by Councilmember Hardison and unanimously* Fee waived carried to waive all fees in relation to Golden Days activities and events. Ms. Peggy Martinez announced the Azusa Golden Days calendar of events as follows: Saturday, October 5th, Helping Hand Barbecue and Dance, Sunday, October 6`h, Park & Recreation Run for the Gold 5K Run, Free Family Festival and Canyon City Chalk Festival, Tuesday, October 8`h, Azusa Chamber of Commerce Hollywood Shorties Baseball Game, Wednesday, October 9`h, Azusa Woman's Club Tamale Dinner, Thursday, October 10`, Helping Hand Bingo Night, Saturday, October 12', Elk's Pancake Breakfast, Parade, Carnival and Classic Car & Bicycle Show, and Sunday, October 13`h, Carnival, Exodus Skates Boards in Motion Demonstrations. Mr. Keenan Sheedy of Coalition for Healthy Communities addressed Council regarding the closure of Azusa Health Center as well as other health centers in Los Angeles County. He stated that the County Board of Supervisor voted on cutback on the County Health Centers. He described the affects of the cutbacks and the responsibility of the clinics. He stated that entire communities will be left without adequate preventive care. He requested that the City Council adopt a resolution asking County not act on this Issue until they have worked on it with the State and Federal entities for possible solutions to the problem. Councilmember Stanford offered a Resolution entitled: P Martinez GD line-up K. Sheedy Coalition For Healthy Communities A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, IN SUPPORT OF Res. 02-C93 THE CONTINUED PRESENCE OF AZUSA HEALTH CENTER AS A FULL SERVICE FOR HEALTH Azusa Health CARE IN THE CITY OF AZUSA. Center Moved by Councilmember Stanford, seconded by Councilmember Rocha to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, MADRID NOES: COUNCILMEMGERS: NONE ABSENT: COUNCILMEMBERS: CHAGNON REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Rpts/Updates City Manager Cole provided Council with a Council/City calendar for the next six weeks and he City Mgr explained the items listed. He noted the buy schedule and requested Council set a date for Comments ' Board and Commission interviews. It was consensus of Councilmembers that the date be set for Saturday, September 21, 2002, beginning at 8 a.m. (the date was later changed to Saturday, October 5, 2002, beginning at 9 a.m.). Assistant City Manager Person provided an update on Citylinks 2002, which is a program where incoming Azusa Pacific University Freshmen go out into the community and perform tasks R. Person throughout the City. The program will be held on Saturday, September 21, 2002. Citylinks Mr. Tim Hooten of Azusa Pacific University, who spoke about the program, Neighbors Working T. Hooten Together. In addition to proving the schedule for the day of the event, he advised that the goal APU is to get to know each other. 09/03/02 PAGE TWO 1 Mr. Matt Visser of Azusa Pacific University also addressed Council and noted the services that M. Visser will be provided to the community on that day. APU Councilmember Stanford explained the process he uses for voting of items that sometimes Stanford seem like a conflict of interest, i.e. Azusa Pacific University; he advised that he always checks Comments with the City Attorney and noted that on some items he can vote without a conflict and provided examples. Mayor Pro -tem Hardison thanked staff for creating and providing him with a CD containing Hardison most the items on the agenda w/backup. He requested that staff look into Charter services Comments and charges to the public. He talked about opening up Hwy 39 through Route 2 and requested that Councilmembers add this to an item of priority on its list and requested that staff provide a status report on the issue. He thanked all involved with Concerts in the Parks during Summer and especially Tina Cravens. Discussion was held regarding opening up of Hwy 39 through Route 2 and the impact it will Discussion make on the City as well as prioritizing the issue. Staff will come back with a report. Councilmember Rocha invited the community to attend the tree planting on Saturday, Rocha September 7th from 8 a:m. on the corner of Ashby and Bancroft. He invited all to attend Comments United We Stand, concert in the park on Saturday, September 14, at Memorial Park, from 2 p.m. - 7p.m. Lastly, he invited all to attend the Candlelight Vigil in memory of those who died in the terrorist attack on' September 1 1`h, 2001. The Vigil will be held on Wednesday, September I I th 2002, at City Hall Courtyard at 8 p.m. Mayor Madrid welcomed all to the newly refurbished City Auditorium and back to school Madrid events. She also asked to keep in mind the many people and firefighters that have been Comments working to put out fires in the Angeles National Forest. Moved by Mayor Pro -Tem Hardison, seconded by Councilmember Stanford and unanimously* Contract w/ carried to award the City Auditorium exterior seal project to JWP Construction Inc. in the JWP Constr. amount of $23,989.00. Approved SCHEDULED ITEM Sched Items CONTINUED PUBLIC HEARING - to consider all evidence and reports relative to the City's Cont Pub Hrg schedule of fees and charges for its various services. City Fees Assistant City Manager Person addressed the Public Hearing providing a detailed the history of R. Person the prior public hearings and continuances on the various City services and requested that Comments Council approve the items listed, with the exception of those items of which Councilmembers had previously had concerns. Councilmember expressed concerns regarding items S-001 through S-009, which deals with Discussion increase in services for Counter Site Plan Review, Minor Precise Plan of Design, etc. and also S- 1 18, sewer blockage fees. Lengthy discussion was held regarding the items as well as other items on the schedule, specifically Sewer Blockage fees. Mayor Madrid suggested that when Police calls for service due to unruly tenants, that the property owner be notified. Testimony was solicited, but, none was received. Testimony/no Moved by Mayor Pro -Tem Hardison, seconded by Councilmember Rocha and unanimously* Hrg Clsd carried to close the Public Hearing. Mayor Pro -Tem Hardison offered a Resolution, as amended, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OFAZUSA, CALIFORNIA, ESTABLISHING A USER FEE SCHEDULE FOR VARIOUS MUNICIPAL ACTIVITIES AND SERVICES. Moved by Mayor Pro -Tem Hardison, seconded by Councilmember Stanford to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CHAGNON (Items 5-001 - S-009 and S-1 18, were removed from the list of items to be brought back for consideration at another meeting). 09/03/02 PAGE THREE Res. 02-C87 User Fee Schedule For Various Municipal Services Item S -00I - 5-009 and S-118, omitted PUBLIC HEARING - to adopt the 2002 local implementation report and self -certification Pub Hrg resolution. CMP The Mayor declared the Hearing open. The Assistant City Clerk read the affidavit of proof of Hrg open publication of notice of said Hearing published in the Azusa Herald on August 22"'. Testimony was solicited, but none was received. Testimony/no Moved by Councilmember Stanford, seconded by Mayor Madrid and unanimously* carried to Hrg Clsd close the Public Hearing. Councilmember Stanford offered a Resolution entitled: 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, FINDING THE Res. 02-C88 CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) CMP AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089. Moved by Councilmember Stanford, seconded by Mayor Madrid to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CHAGNON Councilmember Stanford offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING PROPOSED Res. 02-C89 CHANGES TO THE STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND CDBG Use o PROJECTED USE OF FUNDS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Funds FOR FISCAL YEAR 2002-03. Moved by Councilmember Stanford, seconded by Mayor Pro -Tem Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: 'AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CHAGNON The CONSENT CALENDAR consisting of Items V-A through V -K was approved by motion of Consent Cal. Councilmember Rocha, seconded by Councilmember Mayor Pro -Tem Hardison and Approved unanimously* carried with the exception of items V -B, E, and H. Mayor Madrid abstained from Item A and dissented on item F. A. The minutes of regular meeting of August 5, 2002 were approved as written. Min approve B. SPECIAL CALL ITEM. C. Human Resources Action Items were approved as follows: Merit Increase and/or Regular Appointment: A. Garcia, S. Giambruno, H. Quintero, T. Harrington, S. Hunt, J. Momot, R. Hart, J. Knowlton, and R. Torres. New Appointments: S. Hernandez, Office Specialist 11, effective pending physical, and L. Gallegos, Police Officer, effective September 16, 2002. Flexible Staffing Promotions: R. Cortez to Line Mechanic, effective July 29, 2002 and M. Delano to Senior Programmer, effective June 1, 2002. D. Storm Drain Projects — Soldano Avenue and Valleydale (Woodcroft), were approved as ' follows: 1). Use of Sewer Funds for Soldano Avenue Storm Drain System in the amount of $60,000 (including design services totaling $7,660 to Boghossian and Associates. 2). An increase in the design budget for the Valleydale (Woodcroft) storm drain project in the amount of $15,800, and use of Sewer Fund for same (Boghossian and Associates). E. SPECIAL CALL ITEM. Spec Call Human Res. Action Items Storm Drain Projects Spec Call F. Amendment to an Existing Agreement with Cotton Bridges Associates (CBA) for Agmt.w/ Technical Study Review Services was approved subject to approval of a Reimbursement CBA Agreement. Mayor Madrid dissented on this item. G. The City Treasurer's Report as of July, 2002 was received and filed. City Treas Rp 09/03/02 PAGE FOUR H. SPECIAL CALL ITEM. Spec Call I. Selection of Kosmont Partners for Fiscal Impact Analysis Services for the Monrovia Agmt w/ Nursery Specific Plan, Azusa Pacific University Specific Plan, and Foothill Center Specific Kosmont Plan was approved and authorization was give to the City Manager to finalize and Partners execute the contract, contingent upon the execution of Reimbursement Agreements Fiscal Impact with Monrovia Nursery, Azusa Pacific University, and JARCO. Analysis J. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA AMENDING THE CITY'S Res. 02-C90 CLASSIFICATION PLAN AND ESTBLISHING COMPENSATION FOR THE CLASSIFICATION CIO OF CHIEF INFORMATION OFFICER. ' K. The following Resolutions were adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 02-C91 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE 8.02-C92. TO BE PAID. Warrants SPECIAL CALL ITEMS Spec Call Associate Director of Recreation and Parks Jacobs responded to questions posed by Mayor Pro- Pic Shelters Tem Hardison regarding cost of Picnic Shelters at Zacatecas & Veterans' park. Zac & Vet Pk Moved by Mayor Pro -Tem Hardison, seconded by Councilmember Rocha and unanimously* Notice of Co carried to accept the project as complete with regard to the construction of the picnic shelters Approved and accompanying amenities at Veterans' Park and Zacatecas Park and approve the final contract price in the amount of $89,390.00. Further, authorization was given to have Notice of Completion to be executed and recorded. Councilmember Rocha questioned the cracks in the cement at the Skate Park at Memorial Park. Rocha Associate Director of Recreation and Parks Jacobs responded stating that there was a conflict in Skate park that the construction crew wanted more expansion joints, and design crew prefer less, but the Cement crac integrity of the skate park Is Insured, further, a silicone has been placed to insure that there Jacobs wouldn't be feathering. Response ' Mayor Pro -Tem Hardison requested that the surface of the skate park be monitored and Hardison reviewed in six months to make sure that the problems doesn't increase. Comments Moved by Mayor Pro -Tem Hardison, seconded by Councilmember Rocha and unanimously* Notice of carried to accept as complete the design services and construction of the Canyon City Skate Completion Park at Memorial Park and approve the final contract price as follows: Purkiss-Rose Skate Park (architectural &design) $23,250.00, 4 -Con Engineering (construction) $429,932.63, for a total Approved of $453,182.63. Approval was further given to amend the 2002 Capital Improvements Project Budget to reflect necessary modifications and facility enhancements to the project as recommended by staff. Assistant City Manager Person responded to questions posed by Mayor Pro -Tem Hardison R. Person regarding the RFP for Imaging, Document Management and Workflow System. It was then Comments moved by Mayor Pro -Tem Hardison, seconded by Councilmember Rocha and unanimously RFP Image, carried to approve the Request For Proposal for an Imaging, Document Management and Document Workflow System and authorization was given to solicit proposals from suitably qualified Management organizations. approved THE CITY COUNCIL CONVENED JOINTLY WITH THE REDEVELOPMENT AGENCY AT 9:09 Cncl/CRA P.M., TO CONDUCT THE FOLLOWING JOINT PUBLIC HEARING: Convene jntly CONTINUED JOINT PUBLIC HEARING - on a proposed Disposition and Development joint Pub ' Agreement with SY Development Corporation. Economic Development/Redevelopment Hrg Sy Dev Director Andrews addressed the Hearing stating that the DDA if for the rehabilitation and J, Andrews reconstruction of the Talley building, a landmark structure in the downtown district located at Comments 619-621 N. Azusa Avenue. He stressed its location and Its Importance to the revitalization of the downtown area. Assistant Economic Development/Redevelopment Director Amador addressed the Hearing J. Amador responding to questions posed by Councilmembers regarding the developer and recently Comments completed projects. He noted that he would be speaking on deal points and project economics and continued to 1• Amador answer questions posed by Council. He stated that the economics for the project are based on Con't a conceptual plans, which includes evaluation drawings and Floor plans, and a probable construction budget. 09/03/02 PAGE FIVE Mayor Madrid and Mayor Pro -Tem Hardison expressed concern regarding the developer and Council historical commission not being in attendance at the meeting and/or able to review it the staff Concerns report information. Councilmember Rocha asked questions regarding the DDA and the environmental review period Rocha with regard to the developer terminating the agreement. Comment Mr. Amador responded stating that this Is standard language. He then presented conceptual J. Amador plan and numbers stating that it will be $1,484,000 development cost which doesn't include Comments the cost of the property. He stated that the project will general $1 10,000 in rent annually and with an 1 I% return has been negotiated. ' s Discussion was held between Councilmembers and staff regarding the items in the DDA such Discussion as "Pump sum payment" bricks, breezeway, square footage, outside dinning, elevator, promissory note, project construction, etc. Economic Development/Redevelopment Director Andrews addressed the Hearing stating that to GRA Dir address some of the Issues posed, staff could bring back a mechanism for managing the Comments construction, confirming costs and expenses of the developer, etc. Moved by Mayor Madrid, seconded by Councilmember Hardison and unanimously carried to Jnt Pub Hrg continued the joint Public Hearing to the Council meeting of September 16, 2002, in order for Cont to 9/16 staff to respond to Council concerns and so that the Cultural and Historical Preservation Commission can review the issue. THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONVENED AT 9:45 P.M. Cncl recess THE CITY COUNCIL RECONVENED AT 9: 47 P.M. CRA convene Cnclreconve ORDINANCES/SPECIAL RESOLUTIONS. Ord/Spec Re Councilmember Rocha offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING ZONING MAP Ord 02-09 AMENDMENT NO. Z-2002-01 TO CHANGE THE ZONING DESIGNATION OF ASSESSIO Zone Change I PARCELS NO. 8615-016-900AND NO. 8615-016-901, LOCATED AT 1010 WEST FIRST STREET 1010W. FROM M2 (GENERAL MANUFACTURING) TO SP -4B (SPECIFIC PLAN 4B. First Street Parkside 11 Moved by Councilmember Rocha, seconded by Councllmember Stanford to waive further reading and adopt. Ordinance passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CHAGNON Councilmember Rocha offered an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING AND ADOPTING Ord 02-010 SPECIFIC PLAN 4B (PARKSIDE II) FOR PROPERTIES DESIGNATED ASSESSOR PARCELS NO. Specific Plan 8615-016-900 AND NO. 8615-016-901, LOCATED AT 1010 WEST FIRST STREET. 4B Parkside I Moved- by Councilmember Rocha, seconded by Councilmember Stanford to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: CHAGNON ' It was consensus of Council to adjourn to Monday, September 9, 2002, at 6:30 p.m. at the Adjourn Azusa Light and Water Conference Room in order to discuss Conflict of Interest Issues.. To 9/9/02 ;ITY JO MENT: 9:47 P.M.LERK NEXT RESOLUTION NO. 2002-C94. NEXT ORDINANCE NO. 2002-011. * Indicates Chagnon absent. 09/03/02 PAGE SIX