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HomeMy WebLinkAboutMinutes - October 7, 2002 - CCThe City Council of the City of Azusa met in regular session at the above date and tir Azusa Auditorium. CEREMONIAL The City Council presented Certificates of Appreciation to sponsors of the Summer Program. Those in attendance were representatives of Athens and Burger King The City Council recessed to Closed Session to discuss the following: CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION (Gov. Code Sec. 54956.9 (b)). One Case. CONFERENCE WITH LEGAL COUNSEL — PERSONNEL MATTERS (Gov. Code Sec. 54957. The City Council recessed at: 6:40 p.m. The City Council reconvened at: 7:40 p.m. City Attorney Carvalho reported that there was no reportable action taken in Closed Session but, one Item has been continued to the end of the meeting. Mayor Madrid called the meeting to order and led in the Salute to the Flag. INVOCATION was given by Mrs. Inez Gutierrez. ALSO PRESENT: City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Utilities Director Hsu, Police Captain Garcia, Assistant Director of Water Operations Anderson, City Librarian Tovar, Director of Public Works Nakasone, Planning Secretary Rocha, City Treasurer Macias, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Mr. Art Ramirez, Chairman of the Azusa Golden Days Committee addressed Council and announced that the City of Azusa's Utilities Director Joe Hsu is the Civic Grand Marshal of the Golden Days Parade. The Golden Girl is Allissa and Golden Boy is Christopher Martinez. The Equestrian Grand Marshal is Cedric Dion Bonner, Grand Marshal is Robert Hays. He distributed Golden Days vests, commemorative pencils and badges to Council members. Special Liaison Rosemary Salce invited all to the parade and carnival and to the remaining Golden Days activities. Ms. Kristin Stevenson of Azusa Pacific University announced the AZUSA READS Program which K. Stevenson is a free 'reading program that that is held at the City Library; it after school on Monday - Azusa Reads Thursday from 2:30 p.m. to 7:00 p.m. She introduced four of the sixteen tutors that will be working on the program. She invited people to join the program. Ms. Jeannie Yelton, Property Manager of Camp Williams addressed Council and audience offering thanks to all who helped put out the Williams Fire and provided aid to evacuees. She included bbt, not limited to, Forestry Service, County Fire Department, CDF, Eagles, VFW, American" Legion, Forestry of La Verne and San Dimas. She provided an update on the fire and aftermath. Lastly, she voiced her opposition to having Fireworks above Sierra Madre or even to be sold has far as Ranch Market. I . 'REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF City Manager Cole provided background Information regarding the closure of the LA County Health Clinics, specifically, the Azusa Health Center on Azusa Avenue. He stated that the Wellness Clinic of APU, headed by Susan Smith is offering an umbrella proposal for the wellness center through a non-profit collaborative process. He stated that a couple of groups of doctors in the community have expressed interest in forming a free clinic; two hospitals that serve the area have said they would provide in-kind services, and the County has said they would work with the City to identify grants or categorical funding. Further that the City owns the building as long as it remains a health clinic. Susan Smith of the Wellness Center addressed Council detailing the community project of creating an umbrella group under the Neighborhood Wellness Center, to provide health services to the residents of the community; she cited the following groups: Family nurse practitioners students; School of Social Work, School of Physical Therapy, School of Pediatric Nursing, Maternity Health and Education Nurses, Infant Family and Child Project of Cal State, Center for Integrated Family and Health Services, Options, etc. City Manager. Cole addressed the Issue stating that there Is going to be a need for funding for the project as well as many volunteers. He stated that the County Board of Supervisor's office, Gloria Molina, has advised that they may provide a grant fund in the amount of $50,000 as seed money. He stated that the City does not have significant reserves to provide money for ' this but will be have to have a symbolic commitment and may discount electricity and water services. He' stated that the Chamber of Commerce has advised that they may be able to help with some services. He stated that he will keep the Council updated on the issue. Staff was given direction to add this item to the work plan with no funds attached at this time. Councilmember Chagnon provided an update on meetings held regarding Fireworks sales. She advised that the following recommendations were created: 1)An advisory ballot measure -should be placed on the March ballot to determine whether there is popular support to continue or halt the sale of "safe and sane fireworks" in the City of Azusa. 2) A draft ordinance should be put before the City Council which bans the discharge of any type of firework roughly north of Sierra Madre Boulevard and East of Highway 39 (see attached map for more specific areas of restriction). 3) As currently permitted groups begin to dwindle due to attrition, the limit of vendors should be set at 20. 4) Sales of fireworks should occur only after 12:01 a.m. on June 30 and end at 12:01 a.m. on July 6. 5) All operators will abide by federal, state and local laws as well as standards of conduct to be drafted by staff. Any violation will result in a $500 fine. Permits will be revoked after third willful violation of these rules or laws. 6) No operator will sell fireworks to anyone under the age of 18. 7) A fee of $250.will be paid to the City to recoup its expenses related to regulation and clean up of fireworks activities. Discussion was held regarding Fireworks and it was consensus of Council that staff be directed to place a ballot measure regarding fireworks on the election for March 4, 2003. ' Councilmember Stanford voiced his concern regarding the Increase in violent crime in the City and noted he will bring the issue back at another time. Mayor Madrid thanked all for coming out to Golden Days events over the weekend and encouraged all to attend the remaining events during the week. She also congratulated Utilities Director Hsu for being the Civic Grand Marshal of the Golden Days Parade. Assistant City Manager Person presented the FY2003 Work Plan for the I" Quarter. He presented time lines for Community Development Projects, Finance Projects, Human Resources, Library and Public Works Projects and provided brief summaries of the projects. He then answered questions posed by Councilmembers. 10/07/02 PAGE TWO J. Yelton Williams Fire Rpts/Updates City Mgr Comments Closure of Azusa Health Center S. Smith Wellness Center Comments City Mgr Comments Chagnon comments Discussion Stanford Comments Madrid Comments Ass't City Mgr Person SCHEDULED ITEM Sched Items PUBLIC HEARING —on revised Water Development and Annexation Fees. The Mayor declared Pub Hrg the Hearing open. The City Clerk read the affidavit of proof of publication of notice of said Wtr Dev & hearing published in the Azusa Herald on September 26`h, 2002 and in the San Gabriel Valley Annex Fees Tribune on September 19, 2002. Hrg Open Assistant Director of Water Operations Anderson addressed the Issue providing a brief history of the Water Development and Annexation Fees which were created in 1996 for the new development within the Light & Water Department's water service boundary and sphere of influence: He advised that the annexation fees have been recalculated by Civiltec Engineering, Inc. due to the update of the Water Master Plan which contains more Capital Improvement expense and therefore increase costs. Mr. Dave Byron of Civiltec Engineering addressed the issue providing information retarding the calculation process. He stated that compared to the 1995 Water System Master Plan, the developable acreage has increased dramatically; residential, commercial and industrial have gone up, 'lb ut, multi -family went down. He answered questions posed by Councilmembers regarding the 2000 Water Master Plan with regard to Land Use Category, per acre cost, per unit cost and basis, timeline for collection of fees and backlash due to change in calculation. Testimony was solicited, but none was received. C. Anderson Comments D. Byron Civiltec Engr Comments Testimony/no Moved by Councilmember Chagnon, seconded by Mayor Madrid and unanimously carried to Hgr Clsd close the Public Hearing. Councilmember Chagnon offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ADOPTING THE AMOUNT OF THE WATER SYSTEM 2002 DEVELOPMENT FEE. Moved by Councilmember Chagnon, seconded by Mayor Pro -Tem Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Councilmember Chagnon offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, ADOPTING THE WATER SYSTEM 2002 ANNEXATION FEE. Moved by Councilmember Chagnon, seconded by Mayor Pro -Tem Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Res. 02-C 102 Dev Fee Res. 02-C 103 Annex fee PUBLIC HEARING — on proposed amendment of condition of approval of Tentative Parcel Map Pub Hrg No. 26484, which calls for the creation of a property owners association to maintain the Tentative existing bike trail. Tract Map The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication Hrg open of notice.of said hearing published in the Azusa Herald on September 26, 2002. Moved by Councilmember Chagnon, seconded by Mayor Pro -Tem Hardison and unanimously Hrg cont carried to continue the public hearing to the meeting of October 21, 2002. The CONSENT CALENDAR consisting of Items V-A through V -M was approved by motion of Consent Cal. Councilmember Chagnon, seconded by Councilmember Rocha and unanimously carried with Approved the exception of items V -D, H, and 1, which were considered under the Special Call portion of V -D, H &I the Agenda. Items V -B, E, and F were removed from the agenda by staff. Spec Call A. The minutes of regular meeting of September 16, 2002 were approved as written. Min approve 10/07/02 PAGE THREE B. Project Acceptance and Notice of Completion: City Auditorium Interior Renovations. Item remove K. Contract with North East Trees for design and construction of the USDA Forest Service Contract w/ Canyon Gateway Interpretive Center was approved. North East Tr L. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, Res. 02-C104 APPROVING A GRANT AGREEMENT WITH THE CALIFORNIA OFFICE OF TRAFFIC SAFETY Agmt w/OTS (OTS) FOR THE "EAST SAN GABRIEL VALLEY DRIVING UNDER THE INFLUENCE CHECKPOINT COALITION" PROJECT #AL0302. ' M. The following Resolutions were adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 02-C105 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE And 02-C 106 TO BE PAID. Warrants SPECIAL CALL ITEM Spec Call Councilmember Chagnon addressed Item regarding the Plans and Specifications for the San REMOVED FROM THE AGENDA BY STAFF. From agenda C. Human Resources Action Items were approved as follows: Human Res. Hardison expressed concerns regarding walkways in the plan, and traffic pattern when two- way Merit Increase and/or Regular Appointment: R. McMinn, E. Ceccia, A. Morales, and W. Action Items Concerns Mandigo. Budget amen software maintenance. New Appointment: D. Parker, Human Relation Commission Staff Coordinator. D. SPECIAL CALL ITEM r, Spec Call E. Employment Contract with Mike Lorusso for Public Works Department. REMOVED Item remove FROM THE AGENDA BY STAFF. From agenda ' F. Updated Class Specification and Salary for the Position of Recreation Coordinator and Item remove Reclassification of the Director of Recreation. REMOVED FROM THE AGENDA BY From agenda STAFF. G. Llcense Agreement between City of Azusa and California State University of Long Beach Lic agmt (CSULB) was approved. CSULB H. SPECIAL CALL ITEM. Spec Call L SPECIAL CALL ITEM. Spec Call J. Azusa Reads, Off -Campus Federal Work -Study Program Agreement with Azusa Pacific Azusa Reads University was approved and the City Manager was authorized to sign. Program app K. Contract with North East Trees for design and construction of the USDA Forest Service Contract w/ Canyon Gateway Interpretive Center was approved. North East Tr L. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, Res. 02-C104 APPROVING A GRANT AGREEMENT WITH THE CALIFORNIA OFFICE OF TRAFFIC SAFETY Agmt w/OTS (OTS) FOR THE "EAST SAN GABRIEL VALLEY DRIVING UNDER THE INFLUENCE CHECKPOINT COALITION" PROJECT #AL0302. ' M. The following Resolutions were adopted and entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 02-C105 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE And 02-C 106 TO BE PAID. Warrants SPECIAL CALL ITEM Spec Call Councilmember Chagnon addressed Item regarding the Plans and Specifications for the San Chagnon Gabriel Canyon Road Beautification Project questioning whether the City has the money to Comments maintain the project. SG Canyon Hardison expressed concerns regarding walkways in the plan, and traffic pattern when two- way Hardison traffic is Installed later. Concerns City Manager Cole responded that an estimate cost is $10,000 per year and will come from the CityMgr Public Works budget. He made suggestions for dealing with two-way traffic and traffic Response & patterns. Discussion was held the traffic pattern, two-way traffic and bidding process. It was Discussion suggested that Councilmember Hardison concerns be relayed to CalTrans' before approval. City Manager advised that a report will be brought back after it has had a CalTrans review. Moved'by Councilmember Stanford, seconded by Mayor Pro -Tem Hardison and unanimously Plans & Spec carried to approve the San Gabriel Canyon Road Beautification Project plans and specifications SG Canyon and the City Clerk was authorized to advertise for bids, pending CalTrans' approval. Beauti. Proje Councilmember Chagnon and Mayor Pro -Tem Hardison addressed item regarding amendment Chagnon & to Administration Department/]nformation Services Division Operating Budget for 2002-03 Hardison Fiscal Year questioning the need for additional funds for messaging architects and B -Tech Budget amen software maintenance. Info Svs Div. Moved by Councilmember Stanford, seconded by Mayor Pro -Tem Hardison and unanimously Budget Amen carried to approved amendment to Administration Department/Information Services Division Approved for operating budget for the 2002-03 fiscal year in the amount of $1,800 for reimbursement costs Reimbursem for Council DSL only. The $3,525 for Messaging Architects and $3,250 for Bi -Tech software Costs Counc maintenance were notapproved. DSL 10/07/02 PAGE FOUR 11 Ll Councilmember Stanford addressed item regarding Letter of Engagement for outside legal Stanford services with. Fulbright and Jaworski in connection with Edison's lawsuit against the City and Comments asked if the City Attorney is going to be kept informed regarding this issue. City Attoi'ney Carvalho responded stating that she will be kept informed and praised staff for the City Attny excellent communication regarding this issue. Response Moved by Councilmember Stanford, seconded by Mayor Pro -Tem Hardison and unanimously Ltr of Engmt carried to approve the Letter of Engagement with Fulbright and Jaworski for legal services in Fulbright & connection with Edison's lawsuit against the City. Jaworski THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY CONVENED JOINTLYAT 9:26 P.M. Cncl/CRA TO DISCUSS THE FOLLOWING: convene jntly IOINT CITY/AGENCY ITEM CONTINUED JOINT PUBLIC HEARING - on a proposed Disposition and Development Con't Pub Hr Agreement with SY Development Corporation. Moved by Councilman/Director Stanford, DDA Sy Dev seconded by Mayor/Chairperson Madrid and unanimously carried to continue the joint Public Hearing to the meeting of October 21, 2002. Convene CRA THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONTINUED AT 9:27 P.M. Cncl THE CITY COUNCIL RECONVENED AT 9:28 P.M. reconvened It was consensus of Councilmembers to recess to Closed Session to continue discussing the Clsd Sess following:. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION (Gov. Code Sec. 54956.9 (b)). One Case. City Attorney Carvalho reported that there was a need to continue discussion on the above Continue Cls noted Closed Session item to Tuesday, October 15, 2002. Sess to 10/15 It was consensus of Council to adjourn to Tuesday, October 15, 2002, in the Azusa Light and Adjourn Water Small Conference Room to continue discussion on the Closed Session item. 10/15/02 L&W (Please note that the City Council will adjourn that meeting to Saturday, October 19, 2002, at the Azusa Senior Center in order to conduct a joint meeting with the Azusa Planning Commission on the Monrovia Nursery Specific Plan). TIME OF ADJOURNMENT: 9:29 P.M. NEXT RESOLUTION NO. 2002-C107. NEXT ORDINANCE NO. 2002-011. 10/07/02 PAGE FIVE