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HomeMy WebLinkAboutMinutes - March 3, 2003 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR AND ADJOURNED REGULAR MEETING MONDAY, MARCH 3, 2003 - 5:00 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. The City Council recessed to the City Manager's Office to conduct a Closed Session on the following issues: CLOSED SESSION Clsd Sess PERSONNEL EMPLOYMENT EVALUATION (Gov. Code Sec. 54957). City Manager and City Personnel Attorney Annual Evaluation. Evaluation The City Council recessed at: The City Council reconvened at: 6:30 P.M. Recess/Rec CEREMONIAL Ceremonial IThe entire City Council presented Certificates of Recognition to the winners of the 2003 JAMZ Recognition ' National Cheerleading Competition: Azusa Pee Wees, Azusa Gremlins/Jr. Pee Wees, and the 2003 JAMZ Azusa Jr. Midgets. Cheerleaders The City Council recessed to closed Session to discuss the following: Clsd Sess Continued CLOSED SESSION (Continued) REAL PROPERTY NEGOTIATIONS - (Government Code Section 54956.8). Real Prop Property: Northwest corner of Azusa Ave and Foothill Blvd, Azusa, CA 91702 NW Corner Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. Azusa & Negotiating Parties: Tom Marshall Foothill Under Negotiation: Price and Terms of payment. REAL PROPERTY NEGOTIATIONS - (Government Code Section 54956.8). Real Prop Property: 613 - 615 N. Azusa Avenue, Azusa CA 91702 613-615 Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. Azusa Ave Negotiating Parties: Dr. Reyes Under Negotiation: Price and Terms of payment. PERSONNEL MATTER (Government Code Section 54957) Employee Appointment Reclassification of Associate Director of Park 8. Recreation. REAL PROPERTY NEGOTIATIONS - (Government Code Section 54956.8). Property: 726 N. Dalton Avenue, 728 N. Dalton Avenue, and 303 E. Foothill Boulevard, Azusa CA 91702 Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person Under Negotiation: Price and Terms of payment. REAL PROPERTY NEGOTIATIONS - (Government Code Section 54956.8). IProperty: 619-621 N. Azusa Avenue, Azusa CA 91702 Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person Under Negotiation: Price and'Terms of payment. I REAL PROPERTY NEGOTIATIONS - (Government Code Section 54956.8). Personnel Matter Real Prop 726, 728 N. Dalton & 303 E. Foothill Blvd Real Prop 619-621 N. Azusa Ave Property: 18331 E. Foothill Boulevard, Azusa CA 91702 Real Prop Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. 18331 E. Negotiating Parties: Miles Rosedale Foothill Blvd Under Negotiation: Potential Water Facility & Park sites within the boundaries of 18331 E. Foothill Boulevard, Azusa, 91702. The City Council recessed at: 6:45 p.m The City Council reconvened at: 7:30 p.m. Recess Reconvene City Attorney Carvalho announced that there was a no reportable action and that the City Council would reconvene at the end of the meeting to continue discussion regarding Closed City Attorney Session items. Comments Mayor Madrid called the meeting to order and led in the Salute to the Flag. Call to Order INVOCATION was given by Rabbi Harlig of the Chabad of the Inland Empire. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Chief of Police Davis, City Treasurer Macias, Planning Secretary Rocha, City Clerk Mendoza, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part Mr. Art Ramirez, Chairman of the Azusa Golden Days Committee addressed Council to providing an update on Golden Days events. He stated that the theme for this year's Golden Art Ramirez Days is "Azusa Through a Child's Eyes". He named all committee members and announced Comments I that the date for the parade is October 11, 2003. Mr. John Wood of Azusa Pacific University announced the Soap Box Derby to be held March 29, 2003, and invited all to attend. J. Wood Comments Mr. Alex Rivera, Azusa National Little League President, addressed Council and invited them to attend Opening Day for the Azusa National Little League and announced that it is their 501" A. Rivera Anniversary. Comments Mr. Jeffrey Cornejo of UMAYPA announced and invited all to the 5" Annual Scholarship Dance on March 22, 2003, from 6:30 p.m. to 1 1:30 p.m. at the Azusa Woman's Club at a cost of $10 J. Cornejo per ticket. Councllmember Rocha announced that UMAYPA have donated funds to Atlantic Comments Gardens. Edna and Dan Smith addressed Council in opposition to a sidewalk on the 400 block of South Virginia Avenue. They stated that there was a petition circulated throughout the neighborhood E. & D. Smith requesting it, but, they never were informed of it and that they just recently received an 18 day Comments notice. Mrs. Smith detailed the issue and asked several questions regarding it. I City Manager Cole responded stating that he would like to respond in writing. He spoke about the process and that he would talk to them about it. City Mgr Comments Mr. Mike Lee addressed Council and audience and encouraged everyone to vote. He stated that the people circulating the referendum petition advised him that the referendum would not M. Lee cost the voter anything, but that he was advised by the City Clerk that it will cost approximately Comments $50,000; he asked what the City Attorney is advising. City Manager Cole responded providing details of the issue and stating that the City did pay for the election last time there was a referendum regarding Monrovia Nursery and that the City Mgr indemnification was only in the event of judicial cost. City Attorney Carvalho advised that there Comments Is a standard clause in the Conditions of Approval which state that the applicant of the project are only liable if it becomes the subject of a legal challenge. She stated that the City paid for the election because the City chose to call for an election. 03/03/03 PAGE TWO Mr. Bill Driever addressed Council with suggestions that candidates election mailers be sent out I I earlier in order to reach absent voters before they cast their votes. Further, he stated that B. Driever referendum petitioners have not provided alternatives to the Monrovia Nursery project and Comments questions why people did not come out to the Citizens Congress meetings where the project was discussed. Mr. William Carpenter addressed Council expressing his concern regarding the Monrovia Nursery Project and the spiritual aspect of the property, specifically, the Dhamakaya and the W. Carpente Tonga Gabrielinos. Comments Mr. Todd Afshar, one of the candidates for mayor, addressed Council and encouraged all to vote on March 4th. T. Afshar Comments Mr. Seamus McKeever addressed Council expressing his opposition to the Monrovia Nursery Project and his view on several other issues. S. McKeever Comments Mr. Art Morales addressed Council expressing his view to vote no on Measure L & M, and stated that funds for an election be used for the kids in Azusa to swim free. A. Morales Comments Ms. Marie Kukula expressed her opinion regarding a local newspaper. M. Kukula Ms. Lana Grizzell stating that she thought the residents were indemnified for the election on the Monrovia Nursery project and that Council has the chance to repeal the ordinances instead of L. Grizzell having an election. Further stating that It is her right to conduct a referendum on the project. Comments Mr. Dan Simpson addressed Council stating that the Christian Family Center is praying for them by name and thanked them for their leadership. D. Simpson Comments Mr. Michael Tyner addressed Council and expressed his opinion regarding the democratic process and urged all to sign the referendum petition regarding Monrovia Nursery. M. Tyner Comments Mr. Jesse Martinez Carlos addressed Council and applauded all who spoke their mind, he wished good luck to all the candidates for mayor and city council. He then applauded all his J. Carlos opponents for keeping the election clean and he encouraged everyone to vote. Comments Mr. Joe Guarrera addressed Council and thanked them for the quick action on the Pasadena Avenue swap meet clean-up. He asked why the fountain wasn't working and was told the J. Guarrera pump was broken. He the spoke about the referendum on Monrovia Nursery project. Comments REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF City Manager Cole announced that the Citizens Congress meeting Is being postponed to April 12, 2003. Councilmember Rocha congratulated the three young Azusans who achieved their Eagle Badge, Armando G. Esparza, Matthew Sanders, and Clark K. Varner. He asked that all support the UMAYPA group by attending the dance. He noted that he is working with Wells Fargo to place a flag pole on the roof of the bank with a light focusing on the American Flag; he noted that a tentative date for the celebration is March 22, at 1 1 a.m. and that the flag would be flown in memory of all the young Americans which are serving the country at this time. Councilmember Chagnon reminded everyone to vote tomorrow, March 4, 2003. Mayor Pro -Tem Hardison encouraged all to vote and reminded all that the dais is not a place for personal attacks. Updates/Rpts City Mgr Comments Rocha Comments Chagnon Hardison Comments Councilmember Stanford provided detailed his trip to Sacramento with regard to the Library application, the VLF fee and the State budget in general. He also noted that Ed Chavez Stanford apologized for signing the letter against the fireworks Measure in Azusa. He asked that Council Comments adjourn in memory of Glen Hart. Mayor Madrid urged all to vote in March 4`h election. CONTINUED ITEMS Mayor Madri Continued Ite Updated Class Specification and Salary for the Position of Director of Park Planning & I Development. This item was referred to closed session. It was then to be placed on the Class Specs agenda for the adjourned regular meeting of 3/10/03 at Light and Water as a continued item. Dir Park Ping & Dev 03/03/03 PAGE THREE The CONSENT CALENDAR consisting of Items VI -A through VI -I was approved by motion of Councilmember Rocha, seconded by Councilmember Chagnon and unanimously carried, with Consent Cal. the exception of VI -B and Vi -1, which were considered under the Special Call portion of the VI -A — VI -I Agenda. A. Minutes of the regular meeting of February 18, 2003, were approved as written. B. SPECIAL CALL ITEM. C. Human Resource Action Items were approved as follows Merit Increase and/or Regular Appointments: J. Tang, J. Collins, E. Street, and R. Cortez. New Appointments: R. Gardea, Jr., Street Maintenance Worker II, and J. Sanchez, Street Maintenance Worker II. Promotional Appointment: S. Sandoval Street Maintenance Crew Supervisor. Flexible Staffing Promotion: F. Wong, Associate Planner. Reclassification: A. Garcia, Account Specialist I. Separations: J. Andrews, Director of Redevelopment and J. Torres, Street Maintenance Supervisor. B&I Spec Call Min approve Hum Res Action Items D. Approval was given to waive formal bidding requirements and "piggy back" on the County of Riverside bid for purchase and installation of PM traps on diesel powered Purchase fleet. PM Traps Diesel Fleets A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE 03-C20 TO BE PAID Warrants Assistant City Manager Robert Person addressed the warrant register of the last meeting in response to a question from Councilmember Rocha regarding an expenditure to A -Z Liquor was Assist City M that it was a reimbursement to A -Z Liquor for electrical retrofitting of the store in relation to the Response to public benefits program to lower their energy consumption. Question SPECIAL CALL ITEMS Special Councilmember Rocha inquired on what would become of the swing set to be replaced with the Items new structure at Pioneer Park. Mayor advised that it would probably be reused where it is Rocha ineeded. He also asked why the contract was dated February 17th instead of March 3r°. City Comments Manager Cole responded stating that the contract is first signed by the other party and then by the City, if it is approved. Moved by Councilmember Hardison, seconded by Councilmember Stanford and unanimously carried to approve the piggy back purchase and installation of a western log fort theme play Purchase & equipment structure, swing component and poured in place ADA accessible play surface for the Install Play eq Pioneer Park. The purchase and installation will be awarded to Little Tike Commercial Play Pioneer Park Systems, represented by Pacific Design Concepts of Huntington Beach. The piggyback purchase allows a 28% discount at a cost of $79,995 and is through an agreement with the City of Los Angeles purchase order. THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONTINUED AT 8:58 P.M. THE CITY COUNCIL RECONVENED AT 9:01 P.M. Convene CRA 1 Reconvene C 03/03/03 PAGE FOUR It was consensus of Councllmembers to recess to Closed Session to discuss the following: E. Approval was given to amend and increase of $20,000 to the blanket purchase order due to increased surcharge costs imposed by Citrus Superior Court for a new total of Amend P.O. $42,000 to blanket purchase order No. 310711. Citrus Court F. Authorization was given to award bid to Bob Wondrles Ford for the purchase seven trucks for the Public Works Department in the amount of $218,087. Purchase 7 Trucks PW G. Approval was given to allow the Transportation Division to expend $17,567.00 to purchase 26 trash receptacles and two benches from Wausau Tile to upgrade 20 of the Pur trash City's existing bus stops and to improve another at the corner of Foothill Boulevard and Receptacles Rockvale Avenue which will improve the safety of passengers and the bus operator. Wausau Tile H. The Consulting Service Agreement with Hunsaker and Associates to provide engineering services related to the San Gabriel River Bike Path submittal to Caltrans, was approved in Hunsaker & an amount not to exceed $41,000 without a competitive selection process. Associates Engr sys 1. The following Resolution was approved and adopted: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE 03-C20 TO BE PAID Warrants Assistant City Manager Robert Person addressed the warrant register of the last meeting in response to a question from Councilmember Rocha regarding an expenditure to A -Z Liquor was Assist City M that it was a reimbursement to A -Z Liquor for electrical retrofitting of the store in relation to the Response to public benefits program to lower their energy consumption. Question SPECIAL CALL ITEMS Special Councilmember Rocha inquired on what would become of the swing set to be replaced with the Items new structure at Pioneer Park. Mayor advised that it would probably be reused where it is Rocha ineeded. He also asked why the contract was dated February 17th instead of March 3r°. City Comments Manager Cole responded stating that the contract is first signed by the other party and then by the City, if it is approved. Moved by Councilmember Hardison, seconded by Councilmember Stanford and unanimously carried to approve the piggy back purchase and installation of a western log fort theme play Purchase & equipment structure, swing component and poured in place ADA accessible play surface for the Install Play eq Pioneer Park. The purchase and installation will be awarded to Little Tike Commercial Play Pioneer Park Systems, represented by Pacific Design Concepts of Huntington Beach. The piggyback purchase allows a 28% discount at a cost of $79,995 and is through an agreement with the City of Los Angeles purchase order. THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONTINUED AT 8:58 P.M. THE CITY COUNCIL RECONVENED AT 9:01 P.M. Convene CRA 1 Reconvene C 03/03/03 PAGE FOUR It was consensus of Councllmembers to recess to Closed Session to discuss the following: Closed Sess REAL PROPERTY NEGOTIATIONS - (Government Code Section 54956.8). Property: Northwest corner of Azusa Ave and Foothill Blvd, Azusa, CA 91702 Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. Negotiating Parties: Tom Marshall Under Negotiation: Price and Terms of payment. REAL PROPERTY NEGOTIATIONS - (Government Code Section 54956.81. Property: 613 - 615 N. Azusa Avenue, Azusa CA 91702 Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. Negotiating Parties: Dr. Reyes Under Negotiation: Price and Terms of payment. ' PERSONNEL MATTER (Government Code Section 549571 Employee Appointment: Reclassification of Associate Director of Park & Recreation. REAL_ PROPERTY NEGOTIATIONS - (Government Code Section 54956.8). Property: 726 N. Dalton Avenue, 728 N. Dalton Avenue, and 303 E. Foothill Boulevard, Azusa CA 91702 Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. Under Negotiation: Price and Terms of payment. REAL PROPERTY NEGOTIATIONS - (Government Code Section 54956.8). Property: 619-621 N. Azusa Avenue, Azusa CA 91702 Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. Under Negotiation: Price and Terms of payment. REAL PROPERTY NEGOTIATIONS - (Government Code Section 54956.8). Property: 18331 E. Foothill Boulevard, Azusa CA 91702 Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. Negotiating Parties: Miles Rosedale Under Negotiation: Potential Water Facility & Park sites within the boundaries of 18331 E. Foothill Boulevard, Azusa, 91702. IThe City Council recessed at: 9:03 p.m. The City Council reconvened at 9:34 p.m. Recess Reconvened There was no reportable action taken in Closed Session. It was consensus of Councilmembers to adjourn to Monday, March 10, 2003, in order to conduct a Mid -Year Budget Review, to conduct a Closed Session on Real Property Negotiations, Adjourn to re: Northwest corner of Azusa Avenue and Foothill Boulevard, and 726 N. Dalton Avenue, 728 3/10/03 N. Dalton Avenue & 303 E. Foothill Boulevard, Azusa, CA 91702, and to consider in open Memory session the resolution updating class specification and salary for the position of Direction of Of Glen H Park Planning & Development. It was consensus to adjourn in memory of Glen Hart, Jim Jim Mickey, a Mickey, and Rod Carey. The City Council will then be adjourning the March 10`" meeting to Rod Carey March 17, 2003 at 6:30 p.m. in order to conduct a Reorganization Meeting of the City Council Then Adjourn of the City of Azusa. To 3/17/03 TIME OF ADIOURNMENT: 9:03 P.M. ICITY CLERK NEXT RESOLUTION NO. 2003-C21 NEXT ORDINANCE NO. 2003-04. 03/03/03 PAGE FIVE