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HomeMy WebLinkAboutMinutes - May 5, 2003 - CCI I CITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, MAY 5, 2003 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. CEREMONIAL Mr. and Mrs. Noe Falcon sang two musical selections as a tribute to Mothers everywhere. Chief of Police Davis introduced Officer Dean Brewer, who announced the opening of the Command Post Center trailer which is a project submitted to the Office of Traffic Safety to combat traffic drunk drivers. He stated that the project is a pro -active DUI enforcement in conjunction with the cities of Covina, Baldwin Park, Glendora which created a coalition of agencies teamed up with other agencies to do the enforcement. He stated that the target area is along the Arrow Highway corridor. He stated that the OTC grant paid for $90,000 in overtime and the $20,000 trailer and Miller Brewing Company donated $10,000. He formally thanked Mr. Victor Franco, Regional Public Affairs Representative of Miller Brewing Company, and presented him with a Certificate of Recognition from the City. Ceremonial Tribute Mom OTS Grant Award & Recognitio to V. Franco Miller Brewing The entire Council presented of Certificates of Appreciation, Blue Stars, and Yellow Ribbons to Cert of Appre the families of young men and women of Azusa serving in our Armed Forces as of May 2003. Blue Star The names of young men and women of Azusa serving in our armed forces are as follows: Program SPC. Paul J. Adair, U.S. Army Pvt. Kevin Bullock, U.S. Army Specialist Leroy Harris 111, U.S. Army Sgt. Francisco "Billy" Ortega, U.S.M.C. 0 Division PIC Jose Manuel Ramirez, U.S. Army SSG Carlos Luis Castro, U.S. Army Specialist Kenny Troyan, U.S. Army Sgt. Thomas Sandoval, U.S. Air Force Sgt Gilbert Corrales, U.S.M.C. Pt. John Henderson, California National Reserves PIC James Junior Vega, U.S. National Guard Airman Celestin Espinoza, U.S. Air Force SPC Phillip A. Lopez, U.S. Army CPL Joshua P. Lopez, U.S.M.C. Sgt. Nicolas Dospital, U.S. Marines Sgt. Rocky Duran, U.S.M.C. Sgt. Alex Estrada, U.S. Army Sgt. Salvador Pintel, U.S. Army SPC Eva Lizette Jimenez, U.S. Army Staff Sgt. Ismael Alonso Mota, U.S. Air Force Michael Artechi, U.S. Navy Medical Specialist Dawn Ward, U.S. Army PV2 Michael Narciso Molinar, U.S. Army SPC Miguel Enriguez, U.S. Army SPC Michael Enriguez, U.S. Army Spec Enrique Villamar, U.S. National Guara Eng. Core Juan Jose Bustamante, U.S. Navy The City Council presented a proclamation to Roberto Robledo of Roberto's Very Mexican Food procto welcoming the business to the City of Azusa. Roberto's The City Council presented a proclamation to Nasser Abbaszadeh, Assistant Public Works Mexican Foo The City Council presented a proclamation to Nasser Abbaszadeh, Assistant Public Works Proc for Director/City Engineer proclaiming the week of May 19`h as Public Works Week in the City of Pub Works W Azusa. The City Council presented a proclamation to Kathy Ford of Project Sister proclaiming the Proc Sexual month of April as Sexual Assault Awareness Month in the City of Azusa. Assault Awareness It was consensus of Council to recess to Closed Session to discuss the following: Recess to Closed Sess CLOSED SESSION REAL PROPERTY NEGOTIATIONS — (Government Code Section 54956.8). Real Prop 'Property: 613 — 615 N. Azusa Ave, Azusa, CA 91702 613-615 Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. Azusa Ave Negotiating Parties: Dr. Reyes Under Negotiation: Price and Terms of payment. 1 REAL PROPERTY NEGOTIATIONS — (Government Code Section 54956.8). Property: 619-621 N. Azusa Avenue, Azusa CA 91702 Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. Under Negotiation: Price and Terms of payment. CONFERENCE WITH LEGAL COUNSEL — ANTICPATED LITIGATION (Gov. Code Sec. 54956.9 (c )1. Number of Cases: One The City Council recessed at 7:15 P.M. The City Council reconvened at 7:30 P.M. Attorney Carvalho advised that there was no reportable action. , Mayor Madrid called the meeting to order and led in the Salute to the Flag. INVOCATION was given by City Manager Rick Cole. ROLL CALL Real Prop 619-621 Azusa Ave Conference W/Legal Cncl City Recess/ Reconvened Call to Order Invocation Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: COUNCILNIEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Chief of Police Davis, City Librarian Tovar, Director of Family Services Jacobs, Director of Utilities Hsu, Human Relations Commission Coordinator Parker, Police Office Brewer, Director of Park Planning and Development Noriega, Director of Public Works Nakasone, City Treasurer Macias, Senior Services Manager Crawford, Police Captain Garcia, Assistant Community Development Director Onaga, Assistant Economic Development/Redevelopment Director Amador, Interim Economic Development/Redevelopment Director Hennessey, Members of Traffic Safety Enforcement Team, Deputy City Clerk Toscano. PUBLIC PARTICIPATION Pub Part Representative of Azusa Chamber of Commerce introduced Miss Azusa Anissa A dmoto and her Introduction Court, Annalisa Abbs and Tiffany Porter. Ms. Tina Firestone, Executive Director of the Azusa Miss Azusa Chamber of Commerce introduced Peggy Martinez and Mercedes Cortez who volunteering to And Her Cou oversee the Miss Azusa Scholarship Program. The provided and update on the program. And voluntee Mr. Dick Cortez, representing Saint Frances of Rome School addressed Council requesting waiver of fees and "In Kind Services", in connection with the Annual Family Festival to be held on June 6, 7, and 8, 2003. He noted that on his report, he did not list fees for electrical Inspection, which amounted to $130.00. Councilmember Chagnon advised that in light of a recent special events workshop that revealed the costs for waiver of fees, she would be voting no on the request. She reminded all that the City may no longer be in the business of lending out equipment due to costs and wear and tear. Discussion was held regarding police fees, temporary use permit, rental fees and electrical fees. Moved by Mayor Pro -Tem Rocha to approve the request by Saint Frances of Rome request to waive fees and in kind services. Motion died for the lack of a second. D. Cortez Saint Frances Request waiv Of fees Discussion Re: fee waiver Motion Dies After additional discussion it was moved by Councilmember Chagnon, seconded by Councilmember Hardison and carried to deny the request from Saint Frances of Rome for waiver of fees and in kind services. Mayor Madrid and Mayor Pro -Tem Rocha dissenting. Messrs. Richard and Gordon MacLean addressed Council requesting that a stop sign be Installed at the northeast corner of Mauna Loa and Factor Avenues. They advised that a young man was struck while riding his bicycle. After discussion the issue was referred to the City Engineer. City Manager advised that this was a shared intersection between the City and County of Los Angeles. The gentlemen responded stating that they are requesting this signs from both entities. Mr. and Mrs. Ron and Audrey Lohr, representing the Civitans Club, addressed Council inviting all to the celebration of its 651h Anniversary. They announced that a Steak Fry will be held on Saturday, May 31 '' at Monrovia Nursery at a cost of $10 per person. They also invited all to become members of the club. For more information write to P.O. Box 24, Azusa, California. REPORTS. UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Request for Waiver Denied Messrs. MacClean Request for Stop sign Mauna Loa & Factor Mr. & Mrs. Lohr 65' Annivers Civitans Rpts/Updates Councilmember Stanford apologized for being late but was in attendance at a meeting where Stanford the Gold Line II was discussed. He advised that there will be an conference at Azusa Pacific Comments University on June 5 h and 6th, on Character of Education, of which the AUSA will participate as well as others. He also announced that at that same time Peter Yarrow of the 60's group Peter, Paul and Mary, will be giving a free concert on June 5`h at APU at 7 p.m. Councilmember Chagnon announced that the Kids Come First Golf Tournament will be held on Chagnon June 13'h and invited all to attend. She advised that applications could be picked up at the Comments Recreation Department at Memorial Park or she could be contacted at 334-9446. Mr. Terry Franson of the Human Relations Commission addressed Council and audience stating Mayor Pro -Tem Rocha announced that on Saturday, May 17'h there will be the Step Out for Rocha HRC Seniors Walk from 8 a.m. — 11:00 a.m. and he also on that same date the Kiwanis Pancake Comments issue regarding the closure of the Camp Glen Rocky and requested Council support of the HRC Breakfast will be held at the Foothill Shopping Center from 8 a.m. — 12:00 noon. He asked that to lobby against the closure. Rocky the meeting be adjourned in memory of Johnny Castillo, Jenny Alvarez and Peter Ramos. Comment Mayor Madrid congratulated the Azusa Badminton Team who are expected to be among the Madrid favorites when the CIF -Southern Section play-offs begin in a few weeks; she announced that the Comments coach has 134-23 record over the last nine seasons and the Azusa AYtecs are 14-0 overall and 12-0 in league play. City Manager Cole provided and update on the State Budget, stating that the State Senate and City Mgr the State Assembly passed its first wave of budget cuts that begin to addressed the 35 billion Comments dollar State deficit, which is expected to grow. He provided information regarding the issue. He then introduced Mr. Terry Franson of the Human Relations Commission to talk about the concerns regarding the closure of Camp Glen Rocky in San Dimas. Mr. Terry Franson of the Human Relations Commission addressed Council and audience stating T. Franson that the commission received a presentation from Mr. Jose Juarez, Assistant Director of Camp HRC Glen Rocky and three detainees regarding the impending closure of the camp. He detailed the Re: Closure issue regarding the closure of the Camp Glen Rocky and requested Council support of the HRC Camp Glen to lobby against the closure. Rocky An item of subsequent need arose and it was moved by Councilmember Stanford, seconded by Item of Sub. Councilmember Chagnon and unanimously carried to agendize the item. Need Moved by Councilmember Stanford, seconded by Mayor Pro -Tem Rocha and unanimously Resolution carried that a resolution be prepared to support the HRC efforts to stop the closure of Camp Lobbying ags Glen Rocky. Further, that the lobbying efforts be held in cooperation with the Office of the First Closure of District Supervisor Gloria Molina. Camp Rocky Mayor Madrid requested that a new section be added to the agenda entitled "Old Business" in Madrid ' order to follow up on items that need to be revisited or updated. The first two items listed will New Section be GECO and EI Patio. I"Old Busines City Manager Cole advised that Councilmember Stanford has been selection as Chairperson of City Mgr the Gold Line Committee. Comment Consideration of "call up" of Precise Plan of Design #P-2002-249, for the property located at Call Up 720 North Todd Avenue. Councilmember Chagnon advised that the property in question is 720 N. Todd located on Todd Avenue north of Texaco, where there is an alley which connects Todd and P-2002-249 Loren and that the property Is unique in that it seems to have two fronts, one which fronts onto Todd and one onto Loren. 05/05/03 PAGE THREE She explained the issue stating that the she would like to seethe east -elevation of the building, Chagnon on Loren, which is basically the back, to look more like the West Elevation, the front. Comments Discussion was held between Councilmembers. It was consensus of Council to approve the Call up appv call up and that staff be directed to set a Public Hearing regarding the issue. PH schedule Mayor Madrid noted that she would of like to see a more attractive building on the Net Mayor Development Project on 10th and Todd Avenue. No action was taken on this matter. Comments SCHEDULED ITEMS Sched Items PUBLIC HEARING —Assessments for the City of Azusa Landscaping and Lighting Assessment Pub Hrg District No. 1 (Community Maintenance Fee. 'The Mayor declared the Hearing open. Assistant City Clerk read the affidavit of proof of Hrg open publication of notice of the Hearing published in the Azusa Herald on April 24, 2003. n City Engineer Abbaszadeh addressed the issue stating that the item is to confirm the fees in the City Engr City's Landscape and Lighting District and continue collecting the same in the upcoming fiscal Comments year. He stated that there was an Engineer's Report completed and it is recommending no changes. The recommendation is $.52 per month for all residential units, $2.50 per month for small commercial/industrial units and $7.00 per month for large commercialAndustrial units. He stated that he is projecting that the assessments will generate about $140,370. Moved by Councilmember Chagnon, seconded by Mayor Pro -Tem Rocha and unanimously Hrg Cisd carried to close the Public Hearing. Councilmember Stanford offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL FO THE CITY OF AZUSA, CALIFORNIA, CONFIRMING Res. 03-C34, THE ENGINEER'S REPORT, DIAGRAM AND ASSESSMENT FOR THE 2003-2004 FISCALYEAR IN Confirming CONNECTION WITH THE CITY OF AZUSA LANDSCAPING AND LIGHTING ASSESSMENT Engr's Rpt DISITRCT NO. I (COMMUNITY MAINTENANCE FEE) PURSUANT TO THE LANDSCAPING AND Landscaping LIGHTING ACT OF 10972. & Lighting Moved by Councilmember Stanford, seconded by Councilmember Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE PUBLIC HEARING — to adopt a Resolution approving an Appropriation Amendment for fiscal Pub Hrg Year 2002-03. The Public Hearing is to amend existing budget,' under Electric Division Appro Amen Substation Project, for an additional increase of $5.5M (five million five hundred thousand dollars) to pay Edison the costs for interconnecting facilities for Kirkwall Substation. The Mayor declared the Hearing open. Assistant City Clerk read the affidavit of proof of Hrg open publication of notice of said Hearing published in the San Gabriel Valley Tribune on April 25, 2003. Director of Utilities Hsu addressed the issue stating that during project planning, staff had Dir of Util Hs anticipated that Edison would finance construction of the interconnection facilities, as Comments customarily done in previous projects and the City would pay through regular month installments, but, due to their credit worth problems of Edison, they want the City to pay upfront. The terms and conditions for disbursement of the $5.5M were approved at the Utility Board Meeting of April 28, 2003. He asked that the budget be amended and to authorize staff to disburse the funds according to the agreement. He then answered questions posed. Councilmember Chagnon offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, CALIFORNIA, APPROVING APPROPRIATION AMENDMENTS FOR FISCAL YEAR 2002-03 PURSUANT TO SECTION 2-450 OF THE AZUSA MUNICIPAL CODE Moved by Councilmember Chagnon, seconded by Councilmember Stanford to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE 05/05/03 PAGE FOUR Res.03-C35 approving Appropriatio Amendment fiscal year 2002-03 The CONSENT CALENDAR consisting of Items VI -A through VI -K was approved by motion of Consent Cal Councilmember Chagnon, seconded by Mayor Pro -Tem Rocha and unanimously carried, with Approved the exception of item VI -G, which was considered under the Special Call portion of the Agenda. VI -G Spec Ca A. Minutes of the regular meeting of April 21, 2003, minutes of the regular adjourned Min appvd meeting of January 23, 2003, and minutes of the Special Meeting of February 10, 2003, were approved as written. B. Human Resources Action Items were approved as follows: Hum Res Merit Increase and/or Regular Appointment: T. Vuong, Power Resource Scheduler. Action Items Promotional Appointment: R. Chavez, Park Maintenance Supervisor, effective 5/6/03. 8_ Northside C. The Sewer and Storm Drain Upgrade project plans and specifications were approved and Swr & Strm 'the City Clerk was authorized to advertise for bids. Drn upgrades I D. The Citywide Concrete Improvement project plans and specifications were approved and Citywide the City Clerk was authorized to advertise for bids Concrete E. Approval was given for the County of Los Angeles Community Development Block Grant CDBG Program Reimbursable Contract No. 70713 with Participating City for Fiscal Year 2003/04, Reimburse and authorized the City Manager to execute same Contract F. The bid documents and plans and specifications for the Memorial and Northside Park's Specs Bail Field, Athletic Field, and Tennis Court Fencing Replacement Project for the purpose of Memorial formal public bidding as per City policy, were approved and the City Clerk was directed to 8_ Northside advertise for bids. (Mayor Madrid asked if there can be a finished look on top of the chain Pks link fence. Director of Park Planning and Development Noriega responded stating that it Fencing will be galvanized metal chain link wire with safety ends on the top, but would strive for Replacement more decorative items in the future). G. SPECIAL CALL ITEM. Spec Call H. Formal bidding procedures were waived in accordance with the Azusa Municipal Code Pur of Section 2-522 section C due to the fact that Compaq is covered under the California 20 PC's I Multiple Award Schedule CMAS agreement number 3-95-70-011 OA and the purchase of CDWG 20 Compaq Personal Computers from CDWG was approved in the amount of $18,442.00. 1. The letter of Support of SB 888 with clarifying amendments was approved and the Mayor Ltr of suppor was authorized to sign same. SB 888 J. Form bidding procedures were waive and approval was given to purchase two new Lanier Pur of LD075 digital copier/printer/scan systems for a total amount 'not to exceed $36,715, Two new further, approval was given for the issuance of a blanket purchase order in an amount not Lanier to exceed $7,000 per year for maintenance agreements for both machines Copiers K. The following Resolution was approved and adopted: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 03-C36 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE Warrants TO BE PAID. SPECIAL CALL ITEMS Spec Call Item Mayor Pro -Tem Rocha addressed item regarding Request For Proposal for On Site Cooking for RFP On Site Senior Meal Program requesting that language regarding the cleaning of the stove oven by a Cooking sub -contractor be changed to read "cleaned regularly". It was then moved by Mayor Pro -Tem For Senior Rocha, seconded by Councilmember Hardison and unanimously carried to approve the Request Meal Pgrm Proposal for on site cooking for the Senior Meal Program, allowing implementation of the 'for open bid procedure as required by the Los Angeles County Area Agency on Aging to secure senior meals for fiscal year 2003-2004. THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONTINUED AT 8:38 P.M. Convene CRA THE CITY COUNCIL RECONVENED AT 8:40 P.M. Reconvene Cncl 05/05/03 PAGE FIVE It was consensus to recess back into Closed Session to discuss the following: REAL PROPERTY NEGOTIATIONS — (Government Code Section 54956.8)_ Property: 619-621 N. Azusa Avenue, Azusa CA 91702 Agency Negotiator: City Manager Rick Cole and Assistant City Manager Robert Person. Under Negotiation: Price and Terms of payment. The City Council recessed to Closed Session at 8:41 p.m. The City Council reconvened at 9:35 p.m. There was no reportable action taken in Closed Session. It was consensus of Councilmembers to adjourn in memory of Jenny Alvarez, Johnny Castillo, and Pete Ramos, to a Special Meeting to be held on Monday, May 12, 2003 at the Light and Water Department in order to conduct a Council Workshop. Details of the meeting will be included in the Special Meeting Notice. TIME OF ADJOURNMENT: 9:36 P.M. 1 NEXT RESOLUTION NO. 2003-C37. NEXT ORDINANCE NO. 2003-04. 05/05/03 PAGE SIX Closed Sess Real Prop Negotiations 619-621 N. Azusa Ave. Recess Reconvened Adjourn In Memory Jenny Alvarez Johnny Castil & Pete Ramo