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HomeMy WebLinkAboutMinutes - October 6, 2003 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 6, 2003 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. CEREMONIAL The entire Council presented a proclamation to Maria A. Pacino in recognition of her services to the City of Azusa as a Library Commissioner from September 2000 through September 2003. Ceremonial Proc to M. Pacino The entire Council presented a certificate of recognition to the 2003 Summer Reading Programs Cert of Appre contributors. SRP Contributors The entire Council presented a certificate of recognition to Mr. Art Vasquez of World Wide Cert of Rec Environmental Products for his generous contributions to the families of those serving our A Vasquez country in the military. Mr. Erik Fonseca of Congresswoman Hilda Solis Office presented a certificate of recognition to Mr. Vasquez as well. Director of Utilities Hsu addressed Council detailing the Drip (Drought Resistant Irrigation Rebate for Program); a program to encourage people to save water by installing a system using drips Drip Program instead of sprinkler . He introduced Mr. And Mrs. Kevin Gee and provided them with a rebate Gee Family of $1,400. Mrs. Gee stated that they are Mountain Cove residents and basically re -did their landscaping. Mr. Hsu advised that customers are eligible for the amount up to $1,400. Proc to Fire The entire Council presented a proclamation to Captain Dave Middleton of the Los Angeles Dept County Fire Department in recognition of Fire Prevention Month. It was consensus of Council to recess until the beginning of the meeting at 7:30 p.m. Recess Mayor Madrid called the meeting to order and led In the Salute to the Flag. Call to Order was given by Reverend Leroy of the First Assembly of God Church. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, Assistant City Manager Person, Director of Utilities Hsu, Assistant Director or Customer Care and Service Vanca, Library Director Tovar, Senior Librarian Shahsavari, Director of Park Planning and Development Noriega, City Treasurer Macias, Director of Public Works Nakasone, Planning Secretary Rocha, Project Manager Amador, City Clerk Mendoza, Deputy City Clerk Toscano. Schedule of Bud¢et Amendments for FY 2003-04 Bud Amend Moved by Councilmember Chagnon, seconded by Council Hardison and unanimously carried to receive and file the schedule of budget amendments FY 2003-04, as amended. PUBLIC PARTICIPATION Mr. Art Ramirez, Chairman of the Azusa Golden Days Committee provided an update on Golden Days Events stating that Mickey Mouse is the Grand Marshall for the parade. He displayed the t -shirts that are on sale for $10. Rosemary Salce, Special Events announced the success of the 5K Run, Family Festival, and Health Fair and Chalk Festival. She announced the rest of the week events as follows: Taste of the Town on Tuesday from 5-8 p.m. at APU, The Azusa Woman's Club Tamale Dinner on Wednesday from 5-7:30 p.m. at the Azusa Woman's Club, Helping Hand Bingo Night on Thursday, from 7-10:00 p.m. at the Azusa Senior, the Elks Pancake Breakfast on Saturday from 6 —11 a.m. at the Azusa Light & Water Parking Lot, the Parade Immediately following, the Oldies Car Club &Truck Show from 10 a.m. — 5p.m.and the Carnival from Friday through Sunday. The Deacon's Fiesta will be held on Saturday from 5 —11 p.m. at Parish Hall. Pub Part A. Ramirez & R. Salce Comments Mr. Art Morales addressed Council expressing concern regarding property tax delinquencies and A. Morales yard sale permit. Comments Mr. Bill Balas of Student Film Production addressed Council requesting a waiver of film permit fees in the amount of $425.00. He advised that he found a place to film in Azusa at 2280 Old San Gabriel Canyon Road, the Canyon Inn Property. He noted that he is on limited budget. Moved by Councilmember Chagnon, seconded by Councilmember Stanford and unanimously carried to agendize the above subject as an item of subsequent need. Councilmember questioned Mr. Balas regarding insurance and possible need for Police service; he responded that they do have insurance and that the filming will take place on private property. Councilmembers Chagnon, Hardison and Rocha voiced they opposition to the waiver of any fees. Discussion was held and it was discovered that the organization was a non-profit organization so the fee was reduced to $225. Mayor Pro -Tem Rocha advised that he would seek donations from local businesses to held defray costs to the students. Councilmember Stanford advised that he would donate $100 towards their film permit. Mr. Jerry Martinez of the American Legion advised that they will donate $200 to the film students cost. The filming will take place on Monday, October 20, 2003 from 7 a.m. —7 p.m. and the title of the film is Take the Monkey and Run. If anyone would like to donate to the cause, the producer's name is Gabriel and his number is (323) 547-7521. Mr. Jerry Martinez of the American Legion addressed Council asking when the flag pole will go 'up on Azusa and San Gabriel. Assistant City Manager responded stating that it will coincide with the building of the gateway monument, which is scheduled to go up in five weeks. Mr. Martinez stated that they have a 15 foot flag to donate as the first flag and it will be an honor. He then asked if the City is going to help purchase flags that are displayed on Foothill Boulevard. Mayor Pro -Tem Rocha responded stating that it was an oral commitment between the American Legion and other persons that are no longer with the City and that the Flags are $35 each. Mr. Martinez asked that he be contacted when a decision is made, further that they have a truck that needs to be licensed and he asked that it be looked into. Mayor Madrid advised that she will pay for the truck to be registered. B. Balas Student Film Production Item of sub- Sequentneed Discussion re: Film Permit Fees for Student Film Production J. Martinez American Legion Flags Ms. Kristin Stephenson of Azusa Pacific University, Senior Librarian Shahla Shahsavari and APU K. Stephenson tutoring students of the Azusa Reads Program addressed Council and provided information APU regarding the program. Shala advised that the parents of Azusa really appreciate the program. Azusa Reads Ms. Renee Bergmann addressed Council thanking the City for making Highway 39 so beautiful. R. Bergmann She noted that now she is able to cross the street safely, further, that the landscaping is Comments beautiful. Mr. Burke Hamilton addressed Council encouraging all to participate in the political process. B. Hamilton Further, that on November 4' he is running for the Azusa School Board and noted his Comments qualifications. Ms. Monica of Azusa Pacific University Invited all to a performance of Pygmalion to be held on Monica October 9, 10 and 11 @ 2:00 p.m. at APU Theatre — Mary Hill Center, 701 E. Foothill Boulevard APU and the star is Lidia Badillo. Theatre ticket prices are $5, $7, and $9. Rpts/Updates REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Mayor Pro -Tem Rocha thanked all residents who have donated to soldiers in Iraq. They advised Rocha that he will be setting up a bin at Azusa Pacific University. He asked that they keep service Comments people in prayers and positive thought. 10/06/03 PAGE TWO Councilmember Chagnon reminded all that this is Fire Prevention Month, and with the time Chagnon change it is time to change batteries in smoke alarms, have two exit plans in case of fire, and Comments that the theme for this year is: "When Fire Strikes: Get Outl Stay Outl She thanked ladies of the Azusa Woman's Club for signing letters of support for the Azusa Library bond. Councilmember Stanford stated that the luncheon for Leo Nasser was delightful and that a Stanford proclamation from Council and a clock were provided to Leo. Comments Councilmember Hardison invited all to attend this year's Golden Days celebration. Mayor Madrid thanked all the volunteers of Golden Days activities and announced that the parade is on Saturday the 1 1 `h of October. ISCHEDULED ITEMS Fiscal Year 2004-2008 Capital Improvement Program Budget. Assistant City Manager Person addressed the issue introducing Deputy City Manager Gutierrez to explain the new format of the CIP document. Deputy City Manager Gutierrez addressed Council explaining that the new format will address what the project is, why they are doing the project, when it will be done, any relationship to the current general plan and any impact on the operation budget. She stated that some of the projects are one time projects and some will improve maintenance costs. She stated that the CIP is organized around the function. She stated that the document is a draft CIP, that will be worked on constantly, and that It provides the projects that show how the City's infrastructure will be maintained. The following persons detailed their departments part of the Capital Improvement Program: City Librarian Tovar — New Azusa City Library, Director of Park Planning and Development Park Planning and Development Noriega — Park Improvements/Canyon Projects, Director of Public Works Nakasone — Major Building Maintenance, New Trucks, City Wide Sidewalks, Pavement Management Plan and Sewer Master Plan. The Azusa Health Clinic will be a major project in the coming year. Technology Projects are as follows: Library Systems Migration, Computer Equipment Replacement, Document Imaging and Workflow, Geographical Information System, Emergency Power Backup System for City Hall Phones, Migration of Q&A Data, Firewall, and Server Replacement. Councilmember Chagnon expressed concern regarding the following: how many projects are one or two years behind and which projects will be completed in 2004, results based budgeting may reprioritize projects, programs in process or tied to funding that have cut offs, make sure they are being completed. There are some programs that were established for 2004 that are not in the report. She stated that she would like to have a realistic picture of the budget. She expressed concern about the Library funding, stating that when the funding was approved, it was approved for a certain amount and that if there is a need to scale back the design to stay within the budget, it needs to be stated. Hardison Madrid Comments Sched Items FY2004-08 CIP CIP Projects Presentation Chagnon Comments Councilmember Hardison expressed concern regarding the San Gabriel and Azusa Avenue alley Hardison — sewers improvements and the fact that some sewers are on the property not in the street or Comments alley. Mayor Madrid questioned what an endowment fund is. Assistant City Manager Person advised Madrid that it is five million dollars set aside by the Utility for the revamping of Public Works Comments Department. She also stated that she is interested in adding additional park space where there are people, further, that with everything the City owns that beauty be incorporated in it and into all of the City's infrastructure. Director of Park Planning and Development Noriega responded stating that there will be 3.5 Dir Pk Plan acres added to Zacatecas Park, he detailed the addition of aesthetics to other parks. Comments It was consensus of Councilmembers that the CIP be continued to the next Council meeting to CIP continued be held on October 20`h in order to include documents requested. To October 20`h The CONSENT CALENDAR consisting of Items VI -A through VI -K was approved by motion of Consent Cal Mayor Pro -Tem Rocha, seconded by Councilmember Stanford and unanimously carried, with Spec Call the exception of items VI -D &VI -H, which was considered under the Special Call portion of the VI D & H Agenda. Item VI -J, regarding the lease between the City and EI Proyecto del Barrio, was VI -j removed removed from the Agenda by staff. A. Minutes of the regular meeting of September 15, 2003, were approved as written. Min Appvd 10/06/03 PAGE THREE B. Human Resources Action Items were approved as follows: HR Action Merit Increase and/or Regular Appointments: F. Wong, E. Ceccia, S. Sandoval, S. Acero, Items S. Cabral, and W. Mandigo. New Appointment: JoAnn Hernandez, Police Dispatcher. Reclassification: Cristina Gomez -Morales, Information Technology Analyst, effective October 7, 2003. Separations: V. Cross, Director of Human Resources, effective September 1 I, 2003. C. The Azusa Reads, Off -Campus Federal Work -Study Program Agreement with Azusa Pacific Azusa Reads University (APU) was approved and the City Manager was authorized to sign. APU D. SPECIAL CALL. Spec Call E. Approval was given to award the contract for police emergency vehicle conversions for PD Vehicle seven new Ford Crown Victoria's to Espino's Cop Shop, Inc., in the amount of $21,611.24. Conversions F. Final Map (TTM 52824-4) for property located at 2027 N. San Gabriel Canyon Road was Tract Map approved and its recordation was authorized. G. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ADOPTING THE Res. 03-C77 INVESTMENT POLICY. Invest Policy H. SPECIAL CALL. Spec Call I. Approval to increase professional services agreement and purchase order with Crane Agmt w/Crane Architectural Group for reprographic charges and plan medications to Memorial Park Architectural Restroom Project in the amount of $1244.48, was approved in addition to a budget Group transfer of $1,300. J. The lease between the City and EI Proyecto del Barrio for operation of the Azusa Clinic, EI Proyecto de was REMOVED FROM THE AGENDA BY STAFF. Mayor Madrid expressed concern Barrio Health regarding section 3.5 additional uses, specifically, family planning services and stated that Clinic there is a need to have that section in the document, but to define what family planning Removed from consists of. City Attorney Carvalho advised that there are proposed revisions to the Agenda document and that is why it is being removed from the agenda. She stated that family planning will consist of referral, terms of the agreement will be re -negotiated, typographical changes will be made, and the issue with respect to making repairs to the property will be discussed. K. The following Resolution was approved and adopted: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 03-C80 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE Warrants TO BE PAID. SPECIAL CALL ITEMS Spec Call Items Mayor Pro -Tem Rocha addressed item regarding the updated and revised class specifications of Class Specs Police Dispatcher and Police Dispatcher (Lateral) in the Police Department asking if the current Dispatcher PD police dispatchers will be grand fathered in to the new classifications and staff responded that Approved they would. Moved by Councilmember Chagnon, seconded by Councilmember Stanford and unanimously carried that the item be approved. Councilmember Chagnon addressed item regarding resolutions to apply for grant funds, stating Chagnon that on page four of the second resolution there is a statement regarding matching funds that Comments needs to be taken out of the document. Staff advised that it was a typographical error and that it would be removed from the document. Councilmember Chagnon offered Resolutions, as amended, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING THE APPLICANT Res. 03-C78 TO APPLY FOR GRANT FUNDS FOR THE ROBERTI-Z'BERG-HARRIS BLOCK GRANT PROGRAM Roberti -Z - UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND Harris Block COASTAL PROTECTION ACT OF 2002. Grant Pgrm A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APROVING THE APPLICANT Res. 03-C79 TO APPLY FOR GRANT FUNDS FOR THE PER CAPITA GRANT PROGRAM UNDER THE Clean Water CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL Etc. grants PROTECTION ACT OF 2002. 10/06/03 PAGE FOUR Moved by Councilmember Chagnon, seconded by Councilmember Stanford to waive further reading and adopt. Resolutions passed and adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONVENED AT 9:37 P.M. CRA cvnd THE CITY COUNCIL RECONVENED AT 9:38 P.M. Cncl rcnvd THE CITY COUNCIL RECESSED AND AZUSA PUBLIC FINANCING AUTHORITY CONVENED AT APFA cnvd 9:39 P.M. Cncl rcnvd THE CITY COUNCIL RECONVENED AT 9:40 P.M. Councilmember Stanford offered an Ordinance, as amended, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AZUSA, APPROVING AND ADOPTING THE EIGHTH AMENDMENT TO THE REDEVELOPMENT PLAN FOR THE CENTRAL BUSINESS DISTRICT REDEVELOPMENT PROJECT AREA AND THE THIRD AMENDMENT TO THE REDEVELOOPMENT PLAN FOR THE WEST END REDEVELOPMENT PROJECT AREA Moved by Councilmember Hardison, seconded by Councilmember Stanford to waive further reading and adopt. Ordinance was adopted by the following vote of the Council: AYES: COUNCILMEMBERS: HARDISON, STANFORD, MADRID NOES: COUNCILMEMBERS: ROCHA ABSENT: COUNCILMEMBERS: NONE ABSTAIN: COUNCILMEMBERS: CHAGNON It was consensus of Councilmembers to adjourn TIME OF ADJOURNMENT: 9:41 P.M. Lai 16,9414 4 A: NEXT RESOLUTION NO. 2003-C81. NEXT ORDINANCE NO. 2003-07. 10/06/03 PAGE FIVE Ord 03-06 APpvg 8- Adptng Eighth Amen CBD &Third Amend West End Redevelopme Project Areas Adjourn