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HomeMy WebLinkAboutMinutes - October 20, 2003 - CCCITY OF AZUSA MINUTES OF THE CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 20, 2003 - 6:30 P.M. The City Council of the City of Azusa met in regular session at the above date and time in the Azusa Auditorium. CLOSED SESSION Clsd Sess PUBLIC EMPLOYEE APPOINTMENT (Gov. Code Sec. 549570 Pub Empl Title: Director of Economic Development/Redevelopment Appt CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code Sec. 54957.6) Labor Neg Employee Organizations: APMA and APOA APMA &APO The City Council recessed at 6:30 p.m. and reconvened at 7:25 p.m. City Attorney Carvalho advised that there was no reportable action taken in Closed Session. No Action Mayor Madrid called the meeting to order and led in the Salute to the Flag. Call to Order INVOCATION was given by City Manager Cole. Invocation ROLL CALL Roll Call PRESENT: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID ABSENT: COUNCILMEMBERS: NONE ALSO PRESENT: Also Present City Attorney Carvalho, City Manager Cole, Assistant City Manager Person, Deputy City Manager Gutierrez, Library Director Tovar, Director of Park Planning and Development Noriega, City Treasurer Macias, Director of Public Works Nakasone, Planning Secretary Rocha, Director of Economic/Redevelopment Hennessey, Project Manager Amador, City Clerk Mendoza, Deputy City Clerk Toscano. CEREMONIAL Ceremonial Director of Recreation and Family Services Jacobs introduced Ms. Pam Yugar, Superintendent of Intro P. Recreation to Council and audience. Ms. Yugar addressed Council and audience providing Yugar information about her experience and plans for the Senior Programs for the future. PUBLIC PARTICIPATION Pub Part Mr. Art Morales addressed Council expressing concern regarding a possible street hazard at San A. Morales Gabriel Avenue below Second Street; he asked that the city look into the issue. He also Comments expressed his opinion regarding crime in Azusa. Mr. Mark Dickerson and Mr. Tim Hootin presented Councilmembers with framed M. Dickerson commemorative posters of City Links 2003. They also presented Mayor Pro -Tem Rocha with & Tim Hootin City Links Excellence and Community Service Award and noted that a tree has been planted in Comments his honor. Councilmembers expressed thanks and offered a suggestion to combine the celebration with Make a Difference Day. I I I d Ms. Lindsey Rehfeld of Visiting Angels an elderly home care facility and a faculty member of L. Rehfeld Azusa Pacific University. She stated that they have partnered to bring Comments Angels Sing to seniors in the surrounding cities, which is a Christmas Caroling event. She detailed the event and for more Information the web site is: angelcargiving.com and the deadline for the registration for the event is November 10th' Ms. Peggy Martinez of Downtown Business Association announced that DBA and Chamber of Commerce are co -hosting the Azusa School Board candidates forum, on Wednesday, October 22, 2003, from 7 p.m. to 9 p.m. in the Azusa Auditorium. The candidates are: Burke Hamilton, Joe Torres, and Ilene Ochoa. She stated that the DBA also has a fund raiser which is a Christmas Caroling event in the downtown area. She stated that a new fund raiser is going to be the sale of Christmas ornaments depicting miniature downtown light poles and picnic benches, etc. for $10 each. For further information call: 812-5818. City Treasurer Uriel Macias talked about Results Based Budgeting, which is re-evaluating and looking at City expenses and revenues from at a different angle. He stated that that there are seven community members on the committee and announced that community meeting will be held on October 22ntl, Paramount school, October 25h , at Mountain Cove, October 291h at Valleydale school, October 30th at Magnolia school, November V at Center school, November 5th at Foothill School, and on November 81h at the Light and Water Building at 10 a.m., for further information call city hall at 812-5200. P. Martinez Comments U. Macias Comments Results Based Budgeting City Manager Cole announced that information regarding Results Based Budgeting meeting City Mgr dates are also on the city's web site and the importance of attending the meetings. He urged Comments the community to express how much money they would like to spend and on what services. Mr. Burke Hamilton addressed Council expressing the success of the Azusa Golden Days event, B. Hamilton gave thanks to Curtis Napier, the Golden Days Committee, and people in the city. He reminded Comments all that he is running for the office of Azusa School Board Member and urged all to vote and also attend the forum that will be held. He invited all to a party he will be having on November 1"at Pioneer Park from 12 noon to 2:00 p.m. He shared an experience about making people feel good about themselves and that their contributions are important. He also announced that the Election is within the School District not only within the city boundary. Mr. Art Morales addressed Council asking for information about the workshop with Dr. Mathis A. Morales and he suggested that the minutes have more detail. Comments REPORTS, UPDATES COUNCIL BUSINESS AND ANNOUNCEMENTS -STAFF Rpts/Updates Councilmember Chagnon- Update on Downtown Business Association (DBA) request for Chagnon special permit for the year to allow periodic sidewalk sales events. She advised that the DBA following has been recommended: That the DBA would be the one for whom the special event permit is issued, and they would determine who would be allowed to come under the permit, the designated area would be from 5 h up to 9th street on Azusa Avenue, there will be one fee with one application for the year in the amount of $600, for a standard area and the DBA will provide details of the event a minimum of 2 weeks prior to each event to the City so that they may be aware and ensure that it does not conflict with any other events /activities. Discussion was held between Councilmembers and Ms. Martinez regarding the intent of the Discussion special events permit and criteria with standards for all who will be selling on the sidewalk during the events, the process, methodology and community partnerships. City Attorney Carvalho advised that the proposed agenda item regarding the subject would be ready for the first meeting In November. Councilmembers set time, date, and place to hold City Board and Commission interviews for Time, Date Thursday, November 6', 6:30 p.m. -8 p.m. Light and Water Conference room. Brd Intvs Councilmember Chagnon read a letter to the Library Construction and Renovation Board Chagnon regarding Library Bond Act funding expressing the need for anew Library in the City and urged Comments all in the community to sent their letter to the Board and that copies are available. She thanked the members of the Planning Commission for their great work on the Reyes property, stating that they did a fine Job and especially Keith Hanks, for his observations, etc. Mayor Pro -Tem Rocha thanked Art Ramirez and the Golden Days Committee for a great week Rocha of Golden Days events and stated that the Korean veterans were delighted at being recognized Comments in the parade. He asked that the meeting be adjourned in memory of Andrew Rojas. 10/20/03 PAGE TWO I I I Councilmember Stanford also thanked Golden Days Committee for a great job, with special Stanford thanks to Curtis Napier, who obtained the services of and personally funded the nine bands that Comments performed at the Golden Days event. He asked to be excused from any events that may be held within the next week a he will be on a second honeymoon in Hawaii. Further, with regard to the Gold Line 11, he announced that he has asked Rick Cole to be on a committee to work on the Memoranda of Understanding with the existing Construction Authority. Mayor Madrid thanked all who worked on the Golden Days events, she stated that they were Madrid great. She invited all to the Azusa Haunted House at the Foothill Shopping Center and also Comments invited all to the Results Based Budgeting meetings. CONTINUED ITEMS Cont items Fiscal Year 2004-2008 Capital Improvement Program Budget. FY2004-08 CIP Assistant City Manager Person addressed the issue presenting the CIP Budget and noting that Assistant Attachments A, B, C and D, address questions posed at the last Council meeting regarding City Mgr dollars appropriated through fiscal year 2003, identifying projects that no longer appear in this Comments years budget, but were in last years, and three additional projects that were inadvertently missing but have been added. He stated that the CIP budget is a living document that will be amended, updated from time to time. Moved by Councilmember Chagnon, seconded by Mayor Pro -Tem Rocha and unanimously CIP Budget carried to adopt the fiscal year 2004 — 2008 Capital Improvement Program (CIP) Budget, which Approved. Increases appropriations for projects in the amount of $3,982,512 as identified in Attachment A. This does not Include the Light and Water projects that were previously approved by the Azusa Utility Board on September 22, 2003; and approves a budget amendment decreasing $87,500 in Proposition 12 funds and $32,500 in Mountain Cove CFD funds In the Memorial Improvements project (42003B) and approves a transfer of $350,000 from the General Fund un -appropriated fund balance to the Capital Improvement Program (CIP) fund. SCHEDULED ITEMS Sched Items t THE CITY COUNCILAND THE REDEVELOPMENT AGENCY CONVENED JOiNTLYAT 8:37 P.M. Cncl/CRA TO CONDUCT THE FOLLOWING JOiNT PUBLIC HEARING: Convened jntly JOINT PUBLIC HEARING — regarding a Disposition and Development Agreement with Sy Joint Pub Hrg Development Corporation, for the redevelopment of agency property located at 619/621 N. Sy Developmen Azusa Avenue (Talley Building). 619/621 N. Azusa Ave. The Mayor declared the Hearing open. The City Clerk read the affidavit of proof of publication Talley Bldg. of notice of said Hearing published in the San Gabriel Valley Tribune on October 6 and 13, 2003. Economic/Redevelopment Director Hennessey, conducted a power point presentation, in which Hennessey he explained that the overall purpose of the project, known as Talley Property Project, is to Comments create a first class retail space and a residential mix -use in the downtown area. As part of this process, they have undergone a project to rehabilitate the building standards outlined by the Cultural and Historical Landmark Commission, in which the primary element will be the maintenance of this facade. This project included the removal of the Light and Water Building. He presented a site plan that showed the first floor of the building with to be used for retail and restaurant; second floor to be residential; and third floor loft apartments. This site plan was made based on public input. The cost and funding for this project was explained. The benefits for the City will be: to create a standard for future developments, create first quality residential and retail space, and a historic building in downtown will be restored. Mayor Madrid addressed the Hearing regarding CEQUA guidelines and how the changes would Madrid affect the building's originality, and if it should be photographed and archived for historical Comments purposes. Mr. Hennessey responded that the mitigated negative declaration was approved, Historical and that efforts were being made to keep the originality of the building. Mayor Pro -tem Rocha addressed the Hearing expressing his concern regarding parking Rocha availability once the project is finished. Mr. Hennessey responded that they do not feel this will Comments be a problem at the conclusion of the project. However there are intentions to commission a Parking parking study six month to a year after the project has been finished to be sure that the parking in this area is not crowded. Councilmember Hardison address the Hearing expressing concerns on common thread for Hardison downtown Brea brick structure. He asked that the city save the one from the building. Comments 10/20/03 PAGE THREE 11 Ms. Peggy Martinez addressed the Hearing in favor of the project. She requested that Council P.Martinez approve the project, and thanked the Planning Commission for all their work in moving forward. in favor of Talley Proj. Cultural and Historical Preservation Commissioner, Mark Ades, address the Hearing in favor of the project. He explained that the Commission has been working together with Redevelopment M. Ades in and have come to agreements, and would like to see an archival of the building. favor of Mr. Hagop Sargislan of SY Development Corporation addressed the Hearing pleased to know H. Sargisian that they are moving forward after three and a half years of working with staff, whom he SY Dev. thanked for all the work they have done, and also for the opportunity to be part of this project. Comments Moved by Councilmember Hardison, seconded by Councilmember Stanford and unanimously carried to close the Public Hearing. Councilmember Chagnon requested a few language changes on the agreement as follows: Pg. 26 section 3.4.1, line 10, to add Planning staff and Developer to hold regular progress meetings. Pg. 27 section 3.4.3, to add the City's Planning Department to cooperate in efforts to obtain waivers of requirements of alternative Plans. Pg. 30 section 3.4.6, to add designee to approve the landscaping plan, not just Mr. Bruckner. However Staff explained that this approval is based only to the level of the Department Head and a designee could not be added. City Attorney Carvalho stated that if the Agency Board finds that the additional mitigation measure is necessary In order to mitigate the impacts to a level of Insignificance, then the Board would add a second mitigation category called Cultural Resources, and the mitigation measure would be to archive the inside and outside wall with photographs and video tapes, timing would be prior to commencement of construction or prior to pulling the building permits that would be monitored by the City of Azusa Economic Development Department. Councilmember Chagnon offered a Resolution entitled: Chagnon request change Agmt S. Carvalho comments A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF AZUSA APPROVING THE Res. 03-1138 DISPOSTION AND DEVELOPMENT AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY OF Sy Dev. DDA THE CITY OF AZUSA ND SY DEVELOPMENT, A NEVADA CORPORATION. Moved by Councilmember Chagnon, seconded by Councilmember Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Agency. AYES: BOARDMEMBERS: HARDiSON, STANFORD, ROCHA, CHAGNON, MADRID NOES: BOARDMEMBERS: NONE ABSENT: BOARDMEMBERS: NONE Councilmember Chagnon offered a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA APPROVING SALE OF REAL Res. 03-C81 PROPERTY (PURSUANT TO CALIFORNIA HEALTH AND SAFETY CODE SECTION 33421.1, 33433 Sale of Porp. AND 33445) IN CONJUNCTION WITH THE DISPOSTION AND DEVELOPMENT AGREEMENT re Sy Dev. DDA BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF AZUS AND SY DEVELOPMENT, A Talley Proj. NEVADA CORPORATION. Moved by Councilmember Chagnon, seconded by Councilmember Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council. AYES: COUNCILMEMBERS: HARDISON. STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Moved by Councilmember Chagnon, seconded by Councilmember Hardison to a Mitigated Negative Declaration and Mitigation Monitoring Program for the redevelopment of the Agency property. THE REDEVELOPMENT AGENCY RECESSED AND THE CITY COUNCIL CONTINUED AT 8:58 CRA recess P.M. PUBLIC NUISANCE APPEAL— for property located at 326 N. Azusa Avenue and request to grant Pub Nuis for a six (6) month for a continuance. Appeal 326 N. Azusa, L. Councilmember Chagnon questioned the six months continuance and asked if it could be 3 Harringer months. 10/20/03 PAGE FOUR L 1 Mr. Michael Obrand, Attorney for Mr. Larry Harringer, property owner responded that Mr. M. Obrand Harringer is debating on doing a small Minor Variance vs. Major Variance due to the cost. After Comments speaking to Mr. Rudisel, Community Improvement Manager, and looking into other alternatives, they realize that three months is not enough time to come to a resolution. They feel that six months is a sensible time. Moved by Councilmember Stanford, seconded by Councilmember Chagnon and unanimously Contd for carried to grant a six (6) month continuance as requested by the property owner to correct 6 mos. alleged violations. Councilmember Chagnon address the item regarding Refuse Rate Adjustment to Cover Landfill Refuse Rate Cost Increases, requesting an explanation on the amounts being presented for change. Adjust. City Manager Cole responded stating that the City is required under the long term refusal R. Cole contract to pass certain cost to the consumer. This cost is for materials that are not being Comments recycled or burned. Because the franchise fees go up on this particular waste, so do the Rate Adjust. consumer fees, who will eventually end up paying for this cost. Councilmember Hardison commented that these increases are susceptible to be increased, and Hardison it is done throughout other cities. comments Councilmember Stanford offered a resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA, APPROVING THE FIFTH Res. 03-C82 AMENDMENT TO THE EXCLUSIVE FRANCHISE AGREEMENT WITH ARAKELIAN ENTERPRISES TO Refuse Rate AMEND THE SERVICES RATES AND FEES FOR FISCAL YEAR 2003-2004. Adjust Moved by Councilmember Stanford, seconded by Councilmember Hardison to waive further reading and adopt. Resolution passed and adopted by the following vote of the Council. AYES: COUNCILMEMBERS: HARDISON, STANFORD, ROCHA, CHAGNON, MADRID NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE Moved by Councilmember Stanford, seconded by Councilmember Hardison, and unanimously Refuse Collect carried, to approve a budget amendment to the Refuse Collection Account in the amount of acct budg amen $47,000 and recognize $5,800 in new revenue to the General Fund from Franchise Fee. The CONSENT CALENDAR consisting of Items VII -A through VII -H was approved by motion of Consent Cal Councilmember Chagnon, seconded by Councilmember Stanford and unanimously carried, with VII -C Spec the exception of items VII -C, which was considered under the Special Call portion of the Call Agenda. A. Minutes of the regular meeting of October 6, 2003, and Adjourned Regular Meeting of Min Appvd August 11, 2003, were approved as written. B. Human Resources Action Items were approved as follows: HR Action Merit Increase and/or Regular Appointments: M. Guadagnino, R. McMinn, R.Montague, Items R. Gardea, Jr. and J. Sanchez. Separations: M. Starkey, Police Dispatcher and L. Gallegos, Police Officer. C. SPECIAL CALL ITEM. Sepc Call D. Approval was given to increase the professional service contract purchase order with RJM RJM Design Design Group by $3,600, and approve a budget transfer of $8,500 from Park Planning and Group, Park Development account #22-800-00-420-6345/420031-6345 (Consultants for Design and Planng. Dev. Architectural Services) to Park Master Plan account #22-80-000-420-6345/42001 E-6345. E. The City Treasurer's Report as of September 30, 2003, was received and filed. Treas Rprt F. The purchase of one 2004 Ford Crown Victoria Police Interceptor vehicle for use by Purchase Community Services Officers (CSO's) in the mount of $30,000 from Pasadena Ford was Crown Victoria approved. Veicl PD G. The updated classification specification for Water Utility Equipment Operator was approved pursuant to City of Azusa Civil Service Rules Section 3.3. H. The following Resolution was approved and adopted: 10/20/03 PAGE FIVE Cass Spec Water Util Equi[ Operator 11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AZUSA ALLOWING CERTAIN Res. 03-C83 CLAIMS AND DEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE Warrants TO BE PAID. SPECIAL CALL ITEMS Sepc Call Item: Councilmember Chagnon explained how the Pioneer Park Play Equipment was created and how Chagnon It was funded. comments Moved by Councilmember Chagnon, seconded by Mayor Pro -Tem Rocha and unanimously Notice of carried to authorize the filing of the notice of completion for the purchase and Installation of Comp Little the Pioneer Park play equipment as completed by Little Tyke Commercial play Systems. The Tyke project cost was $79,995. Assistant Manager Person, made a correction for the record regarding consent calendar Item R. Person VII -G, to change the driver's license requirement to a class A lever and to change the correct to Hazardous Materials Endorsement to Hazardous Tanker Endorsement. item VII -G THE CITY COUNCIL RECESSED AND REDEVELOPMENT AGENCY CONVENED AT 9:38 P.M. CRA cvned THE CITY COUNCIL RECONVENED AT 9:39 P.M. Cncl Rvned THE CITY COUNCIL RECESSED AND AZUSA PUBLIC FINANCING AUTHORITY CONVENED AT APFA cvned 9: 39 P.M. THE CITY COUNCIL RECONVENED AT 9:40 P.M. It was consensus of Councilmembers to adjourn to Tuesday, October 21, 2003, at 6;30 P.M. to the Azusa Light and Water Department Conference Room to conduct a workshop with Dr. Mathis. TIME OF ADJOURNMENT: 9:45 P.M. The meeting was adjourned in memory of Andrew Rojas CITY CLERK NEXT RESOLUTION NO. 2003-C84. NEXT ORDINANCE NO. 2003-07. 10/20/03 PAGE SIX Cncl Rvned Adjourn 10/21/03 L&W Adj in memory Andrew Rojas